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HomeMy WebLinkAbout04/22/2010 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 APRIL 22, 2010 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Lew Herndon, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Absent: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; - Crystal Knox, Community Services Coordinator, and Marcy Hilario, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: Alison Meyers, Community Services Coordinator, recognized outgoing DB 4 Youth in Action Board members and introduced 2010/2011 incoming Board Members. CALENDAR OF EVENTS: 1. CONSENT CALENDAR As presented in the agenda. 1.1 Approval of Minutes for March 25, 2010 Regular Meeting. C/Herndon moved, C/Owens seconded, to approve the March 25, 2010 regular Meeting Minutes as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS 2. INFORMATIONAL ITEMS Herndon, Roberto, VC/Owens, Chair/Grundy None Liang 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 PowerPoint Presentation — Day Camp and Tiny Tots Program and Volunteens — CSC/Meyers. APRIL 22, 2010 PAGE 2 P&R COMMISSION 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation — Sycamore Canyon ADA Restroom/Office Project — PMS/Jordan 2.3 CIP Projects Update — CSD/Rose 2.3.1 Washington Street Mini Park — CSD/Rose reported that the consultant is about a month away from having the plans ready for plan check. Staff put the estimated costs of the construction of the park ($600,000) in the 2010/11 proposed budget for Council review. The tile wall will be coordinated with groundbreaking. If the budget item is approved, construction will likely commence by early fall and take about a year to complete. 2.3.2 Dedication Ceremony for Trail and Restroom Building at Sycamore Canyon Park — CSD/Rose stated that about 150 people attended the ceremony and walked the trail. 2.3.3 Sycamore Canyon Park Trail — Phase IV — CSD/Rose reported that staff is still working on the construction documents. During phase III there was an issue with the design of the retaining walls so staff is taking additional time to make certain the design is appropriate for this phase. Once final design is completed the project will move through the plan check process with construction commencing late summer to early fall and should be finished by Christmas. 2.3.4 Sycamore Canyon ADA — Restroom and Office Project — CSD/Rose stated that staff conducted the final walk through about a week ago and the contractor is currently working on the punch list items. The flooring material has not cured correctly and the contractor is dealing with that issue so that the restrooms can be opened. 2.3.5 Silver Tip Mini -Park — CSD/Rose reported that the April 24 Neighborhood Meeting will kick-off the project design work. After staff receives comments from residents on the design concept the matter will come to the Commission and then be presented to the City Council. Funds for this project are also included in the proposed 2010/11 budget. There is $108,000 of CDGB funds in the proposed budget and staff plans to request additional funding that is not yet determined. Chair/Grundy asked about inclusion of a Dog Park in the Silver Tip Mini -Park. CSD/Rose responded that at Tuesday night's Council Meeting, Council Member Chang brought up the idea of including a dog park in the goals and objectives for Fiscal Year 2010/2011. The other Council Members were not quite ready to make it a goal but wanted to look at the possibility within the Parks Master Plan. APRIL 22, 2010 PAGE 3 P&R COMMISSION In response to Council's direction staff is checking to see if the neighborhood would be interested in having it located at Silver Tip Mini -Park. Staff is looking at several other possible sites but no site has yet been identified. C/Herndon asked if it was possible to get grant money to assist with the Washington Street Mini Park and CSD/Rose responded that the City applied for a grant in March and will not have the results until next fall. C/Owens asked if the closure of Lanterman would affect the sports park item in the Parks Master Plan and CSD/Rose responded no, because the recommendation refers to land and not necessarily the facility. Chair/Grundy asked that the Commission receive monthly updates regarding the Lanterman property. C/Herndon asked if D.B. planned to make a bid on the property and CSD/Rose said there was no process for making a bid. If the state keeps the land D.B. cannot bid on it. If the state decides to dispose of the land D.B. would have to make an offer or join with Pomona to possibly make a joint offer. Lanterman is going to remain open for as many as two more years so the City will keep an eye on the situation. C/Herndon asked if the City Hall purchase would happen and CSD/Rose responded that the City Council approved purchase of the new City Hall, the offer has been accepted and escrow should be open within the next week or two. C/Herndon said that if the library did not go in on the first floor there were several items in the Master Plan that would require additional building space such as senior citizen's centers, teen centers, etc. Wouldn't this be a good time to look at that space and consider various Plan B items since the whole Master Plan is somewhat speculative anyway? CSD/Rose explained that these Plan B goals are already being considered by the City Council. The primary plan is to move City Hall services into the building, continue working with the library toward having the library as a first floor tenant and look at other options for the first floor in case the library decides not to move in. The library process could take up to two years. The Master Plan identifies the need for facilities and this is an opportunity to meet the facility needs. The number one need had to do with senior programming and that was the first alternative the Council discussed after the library_ After determining how much of the first floor space would go toward senior programming staff would look at what other needs could be met in the remaining space. One Council Member wanted Council Chambers in that space which would take only a portion of the space. However, there is not sufficient room for both a library and a Council Chamber but if the APRIL 22, 2010 PAGE 4 P&R COMMISSION library goes away there may be an opportunity. C/Herndon said it appears to him that in the Master Plan all of the needed facilities have a site plan included. Now that the City has this brand new facility that has some space he would really like to see a site plan for that space included in the Parks Master Plan. CSD/Rose said that there may be no space if the library may take the space. In 2000 the City developed a task force and developed a civic center priority list which included a community center (Diamond Bar Center) to house the senior program, the library and City Hall, with sports comples being the next priority. That is why the library is the first consideration and he does not believe any other funds would be expended on an additional study on space for the Master Plan until it is determined whether or not the library will occupy the space. C/Herndon asked what the expectation was for the library occupying the space. CSD/Rose said that Supervisor Knabe supports it and the head librarian for LA County supports it and the City Manager is meeting today with the County's architect LPA to look at the space. In fact, LPA was the architect that worked with D.B. on the civic center design and they were one of the five finalists for design of the Diamond Bar Center. CSD/Rose said he believes at this point there is a good chance the library will take the space. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Response to request for information about lighting the Skate Park. CSD/Rose presented staff's report. Nine out of ten facilities in other cities that are lighted are at a significant distance from residences. He recommended the Commission receive and file the report. C/Owens asked what kind of feedback staff got from the survey regarding use of the lighted facility. CSD/Rose responded that concerns include noise, music, boom boxes, cars with doors open and music playing, drinking alcohol and smoking pot were all mentioned. The only other concern mentioned was related to truancy issues. The biggest issue is safety equipment. All of the skate parks have the same issue that most people do not adhere to the requirement to wear safety equipment. Chair/Grundy asked if there was a higher occurrence of incidents during the evening hours and CSD/Rose responded not necessarily, except that there might be more unsavory behavior in the area when it's dark and the area is without lights. C/Herndon asked if the facility would have to be staffed during late hours if it were lighted. CSD/Rose said that it would not have to be staffed but the City has staff that works until 10:00 p.m. APRIL 22, 2010 PAGE 5 P&R COMMISSION CSD/Rose explained to Chair/Grundy that staff is recommending this item be received and filed because the City is already in its budget process and the item was listed in the CIP budget to see if monies would be allocated. To date, no funds have been allocated for lighting the skate park and he does not want to give an impression to the Commission that this has a chance to be funded at this time. C/Herndon moved, C/Owens seconded, to Receive and File staffs report. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Roberto congratulated staff on recent City events he attended. The staff does a good job and he is very happy to be serving on the Commission. C/Owens congratulated staff on a job well done for the City Birthday Party. He felt there were many more attendees this year and the overall layout was well done. C/Herndon said he attended the dedication for the Sycamore Canyon Trail and he thought it was handled extremely well and he was encouraged by the amount of people that turned out and the enthusiasm that was shown. Good job, staff. Chair/Grundy expressed his appreciation for the good job staff did planning and executing the City Birthday Party. Fortunately, the weather cooperated as well. He too felt the layout worked out pretty well. Prior years it seemed to be more congested and concentrated. This year it seemed to flow a little bit better. He asked staff to place the following items on the next meeting agenda: 1) Revisit subcommittees; 2) park walk throughs. Chair/Grundy asked for the current status of the NFL Stadium and CSD/Rose responded that he visited the Majestic booth at the City Birthday Party and was told everything is still moving forward_ However, nothing will be happening this year. It will be after next season before any announcements are expected. ADJOURNMENT: C/Owens moved and C/Roberto seconded the motion to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:20 p.m. The foregoing minutes are hereby approved this �47-fd day of Ni;�y2010. Respe4fullyStAbmitted, ,f RETARY