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Home My WebLink About02/25/2010 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM Diamond Bar, CA 91765 FEBRUARY 25, 2010 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:07 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Benny Liang, Ted Owens, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Commissioner Ruth Low arrived at 7:13 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Mickey McKitrick, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistance. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the January 28, 2010 Regular Meeting. VC/Grundy moved, C/Owens seconded, to approve the January 28, 2010 regular Meeting Minutes as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS ABSENT: COMMISSIONERS 2. INFORMATIONAL ITEMS Liang, Low, Owens, VC/Grundy, Chair/Herndon None None 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.1.1 Power Point Presentation — Youth and Adult Basketball and Skate Park — RS/McKitrick February 25, 2040 PAGE 2 P&R COMMISSION C/Owens asked if the skate park was used primarily by residents and what age -range the users are. CDD/Rose responded to C/Owens that there are individuals of all ages from other areas coming to D.B. to use the skate park. C/Low asked the percentage of D.B. residents to non-residents in the basketball program. RS/McKitrick responded that he would not be able to give a percentage for either program. If the youth baseball league is any indication, that is about 50-50. VC/Grundy asked how often the skate park suffers vandalism and what kind of vandalism. CSD/Rose said the only real maintenance is repair to chipped concrete usually caused by bicycles which are not allowed. There has been no malicious vandalism other than destruction of the rules sign. However, there has been major graffiti reported and abated at the skate park in recent weeks. The bronze plaques were stolen from the park but bronze plaques were stolen all over D.B. so it was not limited to the skate park. C/Owens asked if any of the adult basketball teams are sponsored by D.B. businesses. RS/McKitrick responded no, that it had been quite awhile since a team was sponsored and the last two teams that were sponsored were not from D.B. CSD/Rose explained that the reason business owners do not sponsor teams is because there are new liability issues that the businesses face, especially if the team members are employees. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation — Sycamore Canyon Park Trail — PMS/Jordan Chair/Herndon said he visited the trail this afternoon and was concerned about some of the drainage. It appeared to him it might be a problem and was glad that staff would monitor the situation. Chair/Herndon asked if the City would have recourse with the contractor if there was a problem. CSD/Rose responded that it would depend on the problem. There was a lot of value engineering done on this particular project which goes to City Council for Notice of Completion on Tuesday. The drop off from the trail to the bench drain is one of the areas that was supposed to have been excavated at the level of the bench drain; however, in an effort to keep the expenses down, the City decided not to export any of that soil. The problems with the trail can be fixed by City staff at a much lower cost than it would have cost for the contractor to grade and export the soil. February 25, 2010 PAGE 3 P&It COMMISSION Chair/Herndon said he noticed there was graffiti in the waterfall area and some of the railings have been removed and are being redone. PMS/Jordan confirmed that staff is in the process of replacing the rails that were vandalized several months ago. The graffiti issue will also be addressed. Chair/Herndon asked if the chain link fences would be removed and PMS/Jordan confirmed the fences directly opposite the observation deck would be removed. There is a portion of chain link adjacent to the riparian habitat at the turn to the waterfall that will remain and requires repair. 2.3 CIP Projects Update — CSD/Rose 2.3.1 Washington Street Mini Park — CSD/Rose reported that at its February 16 meeting, the City Council approved Design Concept 3 as recommended by the Parks and Recreation Commission. The City Council approved use of the tiles as recommended so it is staff's intent to have the tiles at the April 17 City Birthday Party so the decorating can commence. Staff also felt it would be easier to use paw print molds in the concrete when it is poured. The Council supported bringing the entire cost of the construction forward as part of the FY 2010-2011 budget. Staff does not expect to hear about grant awards until after construction begins because of the timeframe of the grants. The estimated cost of the park is roughly $600,000 to construct. 2.3.2 Sycamore Canyon Park Trail — Phase III — CSD/Rose stated that this project was completed on February 15 and opened on February 16. 2.3.3 Sycamore Canyon ADA — Restroom/Office Building — CSD/Rose reported that there will be a dedication ceremony for Phase III and the ADA Retrofit in April. Notices will be sent to all current and former Commissioners who were involved in this project. The ADA Retrofit is still under construction and expected to be finished in about three to four weeks. 2.3.4 Sycamore Canyon Park Trail - Phase IV — CSD/Rose stated that staff is still working on the Phase IV plans for the plateau area behind homes on Rio Lobos. Construction is expected to commence sometime this summer, with project completion in late Fall, 2010. 2.4 Presentation on CPRS Conference — March 9 through 12 in Palm Springs CSD/Rose asked for Commissioners to let him know if they plan to attend so that he can confirm hotel reservations and check in. If Commissioners need an advance for food, gas, etc. they will need to complete an expense report and turn in their receipts to reconcile the advance. Cancellations and changes should be done as quickly as possible so the City is not billed for un -used rooms. February 25, 2010 PAGE 4 P&R COMMISSION Chair/Herndon asked for an email reminder. VC/Grundy said he planned to attend one day and make it a day trip and not use a hotel room. If other Commissioners are interested in doing a one day attendance he would be happy to carpool. He is most interested in attending the free exhibit hall and would be willing to give his ticket to someone else who wants to attend the conference. 3 OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Chair/Herndon presented a bouquet of flowers to C/Low as a small token of appreciation for her service on the Commission. VC/Grundy expressed to C/Low that he really enjoyed working with her on the Commission and was sorry that she would not be on the Commission for another term. He hoped they would cross paths in the future and be able to work together again. He wished her good luck in her future endeavors. C/Owens said he too enjoyed working with C/Low on the Commission and particularly appreciated her insights and attention to detail. C/Liang said it was a privilege for him to work with C/Low on the Commission and he wished her much luck in her future endeavors. Chair/Herndon said he too felt that C/Low's shoes would be very difficult to fill. Hopefully, the Commission can continue to keep an eye on artistic endeavors on C/Low's behalf. C/Low said she was very touched by her colleague's comments. She really enjoyed serving on the Commission and remembered that VC/Grundy and C/Liang welcomed her to the Commission very warmly and she appreciated their actions on her behalf. It has been a very collegiate and enjoyable experience for her and she has really enjoyed working with CSD/Rose and his very fun, professional and responsive staff. She hoped that she had made a significant contribution during her service and said she was very excited about art at the new park. She announced that on Sunday, April 11 from 4:00 to 8:00 p.m., the annual Friends of the Library Wine Soiree fundraiser will be held at the Diamond Bar Center to benefit the library. She hoped all would attend and said she had tickets available for those who wished to attend. February 25, 2010 PAGE 5 P&R COMMISSION ADJOURNMENT: VC/Grundy moved; C/Owens seconded the motion to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:28 p.m. The foregoing minutes are hereby approved thisZ,\16 day of 4911-- 2010. Respectf Submitted, t� d B/R` 8ES -, CRETARY