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HomeMy WebLinkAbout11/19/2009 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM Diamond Bar, CA 91765 NOVEMBER 19, 2009 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Benny Liang, Ruth Low, Ted Owens, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Community Services Coordinator, and Marcy Hilario, Senior Administrative Assistance. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the October 22, 2009 Regular Meeting. C/Low moved, C/Owens seconded, to approve the October 22, 2009 regular Meeting Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS 2. INFORMATIONAL ITEMS Liang, Low, Owens, VC/Grundy, Chair/Herndon None None 2.1 RECREATION PROGRAM UPDATE — CSC/Meyers C/Owens asked about the fee for the second and third child for Youth Basketball. CSD/Rose responded $79. He went on to explain that, with the exception of contracting for the adult league and the 9-11 age group that plays at Mt. Calvary, staff officiates the games. NOVEMBER 19, 2009 PAGE 2 P&R COMMISSION Chair/Herndon noticed that the number of events for the Diamond Bar Center was about the same for this month as last month but that the revenue was significantly lower this year. CSD/Rose explained that the reported revenue for the Diamond Bar Center is the actual amount collected for the month for events that will occur in the future. Revenue fluctuates depending on collection of funds. VC/Grundy asked for any updates about the chalk walls mentioned at previous meetings. CSD/Rose responded to VC/Grundy that staff was not able to find very much information about chalk walls. Most walls are spray paint types of walls and staff does not believe there is an issue with chalk on sidewalks because it is not permanent. VC/Grundy felt this would be mainly for self-expression of art and it would be nice to have a wall instead of having the drawings immediately washed away from the sidewalk. C/Low shared that on her street, there is gum placed on a wall in a very interesting design and no one has removed it. She said she did not know if it was a private or public wall. CSC/Meyers gave a Power Point presentation on DB -4 Youth events C/Low asked who designed the posters for the dances. CSC/Meyers responded that several participants of the program have contributed to the posters' design. The posters are placed in all of the schools and the kids are able to see their work and share their experience with other youth. The City has a budget that funds DB 4 -Youth and additional funds are provided by the Diamond Bar Community Foundation. The kids assist at Diamond Bar Center functions as well. C/Owens asked if the photos shown during the presentation are on the City's Website. CSC/Meyers responded that there is a DB 4 -Youth page on the City's Website and some photos are uploaded from time to time. Chair/Herndon asked about attendance at the dances. CSC/Meyers explained that it averages between 197 and 212 students that attend. The membership has increased to about 120 and about 80 regularly participate in events with 25-30 youth participating in the monthly meetings. 2.2 PARKS REPORT — PMS/Jordan - Power Point Presentation on Maple Hill Park walkthrough. Chair/Herndon said he did not see anything in the report on Sycamore Canyon Park. He walked the area and found a significant amount of graffiti in the area that is not open to the public. PMS/Jordan responded that the person who mitigates the graffiti does not have access to the area with his truck. He will request that mitigation be done on foot. NOVEMBER 19, 2009 PAGE 3 P&R COMMISSION 2.3 Trails Master Plan — Jeff Scott, Matlock Associates — Power Point Presentation — Mr. Scott provided a summary of the final draft document. Chair/Herndon asked about funding for the improvements. CSD/Rose responded that staff continues to apply for grant monies. Staff has been successful in getting funding for each of the trail projects to date. A grant application was submitted in October for funding of the Steep Canyon Trail/Trail Head down to the Dare Court connection leading to the canyon loop and southern route. The Land and Water Conservation Grant and the Recreation Trails Grant become available on an annual basis and staff will continue applying for those along with any other grant opportunities that become available. C/Low asked about the conceptual plan. CSD/Rose indicated that the conceptual plan was in the original Trails Master Plan for connecting to the urban walkway system and staff did not revisit that issue in this version because it is an issue that can be addressed outside of the Trails Master Plan document. C/Low recommended staff consider that perhaps the youth groups could raise the money and install the markers for the urban walkway. Chair/Herndon asked if the trail that goes from Ronald Reagan Park to the north is mostly along the street. CSD/Rose confirmed that it does and shared that it connects three parks: Larkstone, Starshine and Ronald Reagan Parks. CSD/Rose stated that staff proposes to adopt the Trails Master Plan as part of the overall Parks Master Plan. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: The Commission concurred to go dark in December due to an anticipated lack of quorum. CSD/Rose reminded the Commission that this is the end of the two-year appointment with the election of the new City Council. Officially, the appointments expire on the last day of February. CSD/Rose suggested that it would be a good time for Commissioners to make contact with the Councilmember who appointed each of them. Appointment announcements are usually made during the City Council's February meeting and new appointees begin their Commission work with the March meeting. VC/Grundy expressed that everyone did a great job this year. It was a very successful and productive year, particularly with the summer series of Concerts in the Park and Movies at Dusk, as well as the work done on the Parks Master Plan. He wished everyone a great holiday. NOVEMBER 19, 2009 PAGE 4 P&R COMMISSION C/Owens attended the Veterans' Recognition Ceremony, an event very well done. He agreed with VC/Grundy that this past year had been an outstanding year and was very pleased to see that the Master Plan is nearing a conclusion. C/Low concurred that it has been a very busy and productive year for the City. She commended staff for their hard work and time spent in putting together a great Master Plan. From all appearances, the economic restraints have not really impeded the City's progress and it speaks to the excellence of CSD/Rose and his staff. She wished everyone a Happy Thanksgiving and Merry Christmas. Since her Councilmember has retired, she is not sure she will be reappointed to the Commission and said it has been a great experience for her. C/Liang thanked CSD/Rose and his staff for all of their hard work and all of the wonderful City events during the past year. He thanked his colleagues for their participation and wished everyone Happy Holidays. Chair/Herndon said this has been a good year and staff and the consultant have done a wonderful job on the Master Plan. In looking back at the selection process, the City could not have done better in its choice for a Trails Master Plan consultant and thanked Jeff Scott for his participation. He was thrilled to see so much participation by the City's youth. Chair/Herndon said he hoped that C/Low would be reappointed to the Commission because it was a pleasure working with her. He wished everyone a Happy Thanksgiving and Merry Christmas. ADJOURNMENT: VC/Grundy moved and C/Owens seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:07 p.m. RespectfullyAubmitted, RETARY Attest: l CHAIRMAN LEW HERNDON