Loading...
HomeMy WebLinkAbout09/24/2009 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CENTER GRAND VIEW BALLROOM 1600 Grand Avenue Diamond Bar, CA 91765 SEPTEMBER 24, 2009 CALL TO ORDER: Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:23 p.m. at the Diamond Bar Center, Grand View Ballroom, 1600 Grand Avenue, Diamond Bar, CA 91765. PRESENTATION TO VOLUNTEENS: 7:00 p.m. (prior to call to order due to lack of quorum) — Presentation of certificates and stipends prior to meeting by CSC/Meyers. PLEDGE OF ALLEGIANCE: Vice Chairman Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Ted Owens, Vice Chairman Dave Grundy, and Chairman Lew Herndon. Absent: Commissioners Benny Liang and Ruth Low were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Supervisor; April Batson, Community Services Coordinator; and Marcy Hilario, Senior Administrative Assistance. INTRODUCTION OF NEW EMPLOYEE: CSD/Rose introduced Crystal Knox, Community Services Coordinator assigned to Diamond Bar Center. Crystal is excited about her new position and looks forward to working with staff. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the August 24, 2009 Regular Meeting. VC/Grundy moved, C/Owens seconded, to approve the August 24, 2009 regular Meeting Minutes as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Owens, VC/Grundy NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chair/Herndon SEPTEMBER 24, 2009 PAGE 2 P&R COMMISSION ABSENT: COMMISSIONERS: Liang, Low 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — Power Point Presentation by CSC/Batson. Chair/Herndon asked if there were any surprise responses during the evaluation of the recreational activities. CSC/Batson responded that the results were pretty much in line with what staff had determined. CSD/Rose explained that contract classes are the backbone of the recreation program and has grown over the years. CSC/Batson does an incredible job organizing and following through with all details. Chair/Herndon inquired about the volume of income generated from the recreation programs. He asked about the gross profit as stated in the financial summary (provided to the Commission). CSD/Rose responded that the cost of the brochure is not included in the budget and; therefore, does not reflect as an expenditure. Revenue is used to produce the brochure which generates enrollment in recreation program activities. 2.2 PARKS REPORT — Power Point Presentation (focused on Starshine Park) by PMS/Jordan. VC/Grundy asked if power point presentations would be a regular occurrence during Commission meetings. He stated that the pictures are a great touch. He asked about the amount of chalk drawings on sidewalks in the parks and wondered if a wall that kids could draw on would be helpful. CSD/Rose said he would look into that possibility. Chair/Herndon said he had noticed that the finish on the park tables and benches was compromised and wondered if there was some type of treatment or preservation that would restore their luster. PMS/Jordan said that staff had looked into some type of treatment to preserve and restore the tables and benches; however, to his knowledge, there was no product that would restore the luster. The problem is that people tend to damage the tables and benches with pocket knives, etc. and, over time, the elements cause more damage. Chair/Herndon also asked if these presentations were meant to take the place of the Commissioners' park walk-thrus. CSD/Rose responded that both presentations and walk-thrus can be done. C/Owens stated that he prefers the walk-thrus; VC Grundy said he liked both because both have value. In reference to the Power Point presentations, the pictures give a better understanding when reports are presented about graffiti or various repairs done at park facilities. C/Owens asked about the use of Starshine Park. PMS/Jordan shared that, in his observation of the park, it gets used; however, it does not appear to be used as much as other City parks. It is a very nice park and a nice asset to the neighborhood. Chair/Herndon said he felt the park needs more trees to make it more inviting. SEPTEMBER 24, 2009 PAGE 3 P&R COMMISSION 2.3 CIP Projects — CSD/Rose a) Sycamore Canyon Park Trail — Phase III — Contract was awarded to Mega Way. The contractor is preparing to commence construction within the next couple of weeks. b) Sycamore Canyon Park Trail — Phase IV — This project is still in plan check until next week. The plans will go to the City's engineer for final check of the retaining walls. Staff hopes to go out to bid shortly thereafter with construction to begin sometime In January, 2010. Due to grant funding requirements, this project must be completed by June, 2010. c) Sycamore Canyon Park Building ADA Retro -fit — Phase IV — Contract awarded to Southern California Contractors. Project is scheduled to commence October 12th with a 90 -day construction schedule set to be completed by January 9, 2010. The contractor would prefer to complete the project prior to the holiday season. d) Washington Street Mini -Park Design — David Volz Design is completing the design work. Survey and topographic work has been completed. There will be a neighborhood meeting at the Washington Street park site on Saturday, October 17th at 10:00 a.m. All Commissioners are welcome to attend. Flyers are being mailed to all residents in the area to encourage all to attend and relay their ideas of what type of amenities they would like to see in the park. Chair/Herndon asked if the consultant had submitted any designs. CSD/Rose explained that the consultant believes it is better to have input from the residents before any designs are developed. The purpose of the meeting is to obtain input from the residents in order to come up with an.appropriate design of the park. 2.4 Parks Master Plan Update — CSD/Rose reported that the second community meeting was held on Saturday, September 12th. There were about 35 individuals present and the consultant gave a great presentation. The consultant team is currently reviewing all of the input from the meeting and the financial analysis and recommendation is being compiled for presentation to the City Manager prior to the project being forwarded to the City Council. Staff expects the analysis to be completed within four weeks of the meeting and is looking forward to presenting the information to the Parks and Recreation Commission during a special meeting on Thursday, November 12tH C/Owens asked if there were any new developments during the September 12th meeting and CSD/Rose said there was considerable discussion about a library. There was also some discussion about a dedicated senior center and dedicated teen space. From the City's point of view, it needs to consolidate the administration of the buildings to avoid the need for two administrative staffs operating two separate buildings. SEPTEMBER 24, 2009 PAGE 4 P&R COMMISSION 2.5 Trails Master Plan Update — CSD/Rose stated the next subcommittee meeting is scheduled for Tuesday, September 29, 2009 to discuss construction details and the final design of the Summitridge Trail System. The approval of this document will be concurrent with the Parks Master Plan. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Grundy asked if staff was aware that DBWB merged with FC Man (Manchester) United which is based outside of Diamond Bar. CSD/Rose said he would look into the matter to determine whether the allocation had been changed. C/Owens said he attended the D.B. Day at the Fair and that it was a very good day and well attended. Chair/Herndon reported that the City of Walnut had dropped its NFL Stadium lawsuit and settled with the City of Industry. He stated that the Volunteen program is a fantastic program. C/Owens asked if participation was growing in the Volunteen program. CSD/Rose stated that, over time, participation has been up and down but this year the program grew. ADJOURNMENT: C/Owens moved, VC/Grundy seconded to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:22 p.m. Respecrtfu11 91ornitted, r' !!II/l A \ '9`'l BOB'KCrSE, SECRETARY Attest: CHAIRMA LEW HERNDON