HomeMy WebLinkAbout06/25/2009 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
JUNE 25. 2009
CALL TO ORDER:
Chairman Herndon called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Low led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners: Ruth Low, Ted Owens, Vice
Chairman Dave Grundy, and Chairman Lew Herndon
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; and Alison
Meyers, CS Coordinator.
PRESENTATION OF 2009 YOUTH SOCCER SPORTSMANSHIP AWARDS:
Presentation by RS/Murphey.
RECESS: Chair/Herndon recessed the meeting at 7:02 p.m.
RECONVENE: Chair/Herndon reconvened the meeting at 7:15 p.m.
MATTERS FROM THE AUDIENCE: Resident Tom Ortiz spoke off mike.
CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose.
1. CONSENT CALENDAR
1.1 Approval of Minutes for the May 28, 2009 Regular Meeting.
C/Low moved, C/Owens seconded, to approve the May 28, 2009 regular
Meeting Minutes as presented. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Low, Owens, VC/Grundy,
Chair/Herndon
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Liang
JUNE 25, 2009 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM REPORT — RS/Murphey
RS/Murphey responded to C/Owens that although there are about 300 on
the waiting list for Summer Day Camp only about 100 per day can be
accommodated. Staff does not keep track of residency to know how
many D.B. residents are on the list.
RS/Murphey responded to C/Owens that there are four adult basketball
leagues.
C/Low asked about a newspaper article referring to D.B. sponsoring exotic
trips out of the country. RS/Murphey explained that RS/Meyer offers
multi -day trips through a couple of different travel providers. She said she
did not believe any out of country trips had been sold. However, the City
has sold quite of few trips within the United States. The City retains a
portion of the fee and the trips are promoted in the Recreation Guide.
D.B. does not subsidize the trips. CSD/Rose said D.B. retains 10 percent
for the booking fees and the trips are fully escorted by the travel agencies.
One of the leading requests from seniors is for multi -day trips. It proved to
be too expensive for staff to run the trips. The good thing is that even if
D.B. sold only three or four trips this company offers this service to so
many other cities that the trip still goes. RS/Murphey said each trip
includes pickup from home and drop off at home after the trip. CSD/Rose
said that it is not limited to seniors, any adult can take advantage.
C/Owens asked if the City Attorney has any liability issues and CSD/Rose
responded that the provider has insurance to cover liability issues. All
third party contractors provide insurance for the City as additional insured.
RS/Murphey responded to Chair/Herndon that registration for Summer
Day Camp is taken at the Diamond Bar Center and the program takes
place at Heritage Park. CSD/Rose said there is no other facility that the
City can commit five days a week.
CSD/Rose responded to Chair/Herndon that RC/Tarazon puts together a
thank you gift bag to present to the West Coast Arborist representative at
the ceremony.
C/Owens asked if a thank you letter had been sent to the LDS Church and
CSD/Rose responded affirmatively.
2.2 PARKS REPORT — PMS/Jordan
C/Owens suggested the Commission send a letter of congratulations to
Girl Scout Ashley and her crew for her community service.
Chair/Herndon said he noticed that there seemed to be a lot more graffiti
JUNE 25, 2009 PAGE 3 P&R COMMISSION
reported and wondered if it was a trend. PMS/Anthony said it was not a
trend. The graffiti he reported was minimal. There is a situation at
Sycamore Canyon Park adjacent to the creek about 600 to 700 feet south
of the deck where there is quite a bit of graffiti. It appears there has been
a lot of activity after hours including drinking. There was a tent in that
location where it appeared people were camping out. The Sheriff's
Department has been informed and they are monitoring the situation. He
will be working with CCC to eradicate the graffiti, the majority of which is
on trees and rocks. Outside of Sycamore Canyon there has not been
much of an increase. Chair/Herndon said that the new Parks Master Plan
calls for cameras at the entrance to parks. Has the City considered
proceeding with that installation any sooner? CSD/Rose said that item
was removed from the proposed 2009/10 FY budget.
2.3 2010 CPRS CONFERENCE - Palm Springs, March 9 through March 12,
2010.
CSD/Rose reported that early bird registration prices for the conference
end on October 31. If Commissioners are prepared to commit to
attending the Conference, staff can proceed with registration after July 1.
VC/Grundy asked if the City was applying for any awards through the
Conference. CSD/Rose felt staff should apply for the Steep Canyon Trail
project.
Chair/Herndon asked if there were any awards for programs such as the
Volunteen program and CSD/Rose said they were all eligible.
C/Owens said he would attend the Conference
2.4 PARKS MASTER PLAN UPDATE — CSD/Rose stated that the next
meeting is scheduled for Tuesday, June 30 to discuss the Draft Parks
Master Plan and priorities discussed at the previous meeting. Staff is
preparing a Study Session on the Parks Master Plan for Thursday, July 30
in place of the regular meeting. The next public meeting is scheduled for
Saturday, August 8 from 9:00 a.m. to 11:00 a.m. with a follow up public
meeting on Saturday, September 12 from 9:00 a.m. to 11:00 a.m. to
receive public comments. Depending on the amount of comments and
the changes that would need to be made to the Draft document, it will be
presented at the September or October Parks and Recreation
Commission meeting after which there would be a final presentation to the
City Council.
C/Low asked if the document would be finished in time to apply for a
conference award and CSD/Rose said it is possible.
Chair/Herndon said he would be out of town on July 30tH
C/Low moved, VC/Grundy seconded, to adjourn the regular July 23, 2009
Parks and Recreation Commission meeting to the July 30th Commission
JUNE 25, 2009 PAGE 4 P&R COMMISSION
Workshop due to an anticipated lack of quorum. Without objection, the
motion was so ordered.
2.5 Trails Master Plan Subcommittee (C/Low and C/Herndon) — Schedule
subcommittee meeting to review draft document
Following discussion about whether to blend the Trails Master Plan with
the Parks Master Plan, C/Low believed that in the interest of efficiency,
public comments should be received concurrently and the subcommittee
meeting could be scheduled prior to the first public meeting.
3. OLD BUSINESS: None
4. NEW BUSINESS:
July is Parks and Recreation Month — Review Resolution, provide input and
recommend its adoption by the City Council at their July 7, 2009 meeting.
VC/Grundy offered to accept the Resolution if Chair/Herndon was not available.
5. ANNOUNCEMENTS:
C/Low wished everyone a happy and safe July 4th and was certain the 4th of July
Blast would be terrific. She highly recommended the book 1776.
VC/Grundy said that in his opinion, the City has been doing a great job with the
field allocation meetings. For the most part the process runs pretty smoothly in
spite of D.B. being tight on field space. He may be a little late for the July 30th
meeting.
C/Owens concurred with VC/Grundy about the user group meetings.
Chair/Herndon complimented staff on a great job. The reports represent a great
effort on staff's part and he is always impressed by staff.
ADJOURNMENT: VC/Grundy moved and C/Owens seconded to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Herndon adjourned the meeting at 8:00 p.m.
Submitted,
SECRETARY
Attest
CHAIRMAN LEW HERNDON