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HomeMy WebLinkAbout02/26/2009 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive Diamond Bar, CA 91765 FEBRUARY 26, 2009 CALL TO ORDER: Chairman Low called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Commissioner Benny Liang, Ted Owens, Vice Chairman Lew Herndon, Chairman Ruth Low. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent and Alison Meyers, Community -- Services Coordinator. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the January 22, 2009 Regular Meeting. _ VC/Herndon moved, C/Grundy seconded to approve the consent calendar as submitted. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, VC/Herndon, Chair/Low NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Liang 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RS/Murphey RS/Murphey responded to C/Owens that adult basketball is held on Sunday evenings and individuals joining the adult excursions park at City Hall. Chair/Low asked who was on the City's Birthday Party committee. FEBRUARY 26, 2009 PAGE 2 P&R COMMISSION RS/Murphey and CSD/Rose responded. Chair/Low wanted to know who selected the outstanding volunteers and CSD/Rose responded that a subcommittee of the birthday party committee makes the selections. Chair/Low asked if the figures for the Snow Fest reflected that the City paid the difference between expenditures and revenues to which CSD/Rose responded affirmatively. C/Grundy asked why the City did not show the difference paid by the City and RS/Murphey said she could include the figure. C/Grundy said he felt it would be useful and it would be helpful to know whether the City was able to make money on an event or if it is subsidizing an event. CSD/Rose stated that the City does not make money off of any City sponsored events because overhead costs, utilities, etc. are not included. The City recently conducted a study to determine its actual costs. Only direct costs are included in the report to the Commission. C/Grundy suggested showing net inflow/net outgo and the difference. 2.2 PARKS REPORT — PMS/Jordan C/Owens asked if the lower restrooms at Lorbeer Middle School were part of the building. PMS/Jordan responded that they were portable buildings and they are part of the joint use agreement. VC/Herndon asked if the City was seeing more graffiti and PMS/Jordan responded that the worst has been down in Sycamore Canyon where the creek enters the park at the storm drain. The other graffiti has been fairly minor. VC/Herndon reiterated a conversation he and PMS/Jordan had about a week ago about the batting cages not being useful to the Little League players. CSD/Rose said he spoke with John Long, President of Pony League, who said that a screen could be installed in front of the pitching machine to protect the pitcher or coach from batted balls. VC/Owens said his concern was that as many groups as possible be able to use the facility. PMS/Jordan responded to Chair/Low that all park restrooms are equipped with electric hand dryers except Sycamore Canyon Park. 2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT— CSD/Rose a. Emergency Generator Project at Diamond Bar Center - has been installed and should be operational about mid-March. b. Washington Street Mini Park (Corner of Washington Street and Lincoln Avenue) — RFP to be released by tomorrow. C. Sycamore Canyon Park Trail Phase III — in plan check d. Sycamore Canyon Park Trail Phase IV — in the first round of plan check. Chair/Low asked if art could be included in the Washington Street Mini Park design. FEBRUARY 26, 2009 PAGE 3 P&R COMMISSION 3. 4. Chair/Low asked if art could be included in the Washington Street Mini Park design. CSD/Rose responded to C/Owens that the plans and costs would be revealed to the Commission when available and after the public input process that would include the contiguous park neighbors. 2.4 PARKS MASTER PLAN UPDATE CSD/Rose reported that the committee held a very successful working meeting on Monday evening. The next meeting is tentatively scheduled for the Tuesday after Memorial Day. The consultant is responding to the input gathered during Monday night's meeting and will prepare for their presentation to the City Council during the April 28 Study Session. In addition, the subcommittee will meet with the City Council subcommittee on March 2 to consider various funding mechanisms for portions of the Parks Master Plan. OLD BUSINESS: None NEW BUSINESS: None S. ANNOUNCEMENTS: CSD/Rose reported that RS/Murphey found a vendor that provides biodegradable doggie waste bags that cost about 9 cents each. Currently, the City is paying about 6 cents a bag. The company also makes biodegradable 50 gallon bags so the City will keep the information for future consideration. C/Liang thanks PMS/Jordan for helping a resident because she is happy and left him a very nice voice message. C/Owens reported that he attended the underpass dedication and luncheon last Friday. CSD/Rose responded to C/Owens that apparently the Little League program has changed its charter to a Pony baseball program because they believed they were losing participants to Chino Hills and Walnut. Pony baseball more closely resembles real baseball than does Little League. C/Owens asked if Majestic Realty had always been a contributor to the Diamond Bar Community Foundation. CSO/Meyers responded that Majestic usually contributes $5,000 and upped it to $10,000 because of the fire. The average contribution to any entity in the City is about $5,000. C/Owens said that during his daily walk he observed notices pinned to different light posts encouraging residents to attend the March 3 City Council meeting. He wondered if that was a special meeting on the NFL Stadium. CSD/Rose responded no but noted that today the City of Industry held its City Council meeting during which they may have approved the EIR for the NFL Stadium project. There is a 30 -day response period for objections to the project. He was not aware that D.B. had anything on its agenda for March 3. CSD/Rose said that residents had attended recent City Council meetings to make public comments about the NFL Stadium. FEBRUARY 26, 2009 PAGE 4 P&R COMMISSION good ideas were expressed ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Low adjourned the meeting at 7:45 p.m. Respectfully Submitted, BOB ROSE, SECRETARY Attest: CHAIRMAN RUTH LOW