HomeMy WebLinkAbout10/23/2008 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
S.C.A.Q.M.DJTHE GOVERNMENT CENTER
21865 Copley Drive
Diamond Bar, CA 91765
OCTOBER 23, 2008
CALL TO ORDER:
Vice Chairman Herndon called the Parks and Recreation Commission meeting to order
at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon
Absent: Commissioner Benny Liang and Chairman Ruth Low.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks
and Maintenance Superintendent; Christy Murphey, Recreation Supervisor, and Marisa
Somenzi, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose.
1. CONSENT CALENDAR
C/Grundy moved, C/Owens seconded to approve the consent calendar with
changes to Item 1.1. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Grundy, Owens, VG/Herrrdcm
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Liang, Chair/Low
1.1 Approval of Minutes for the September 25, 2008 Regular Meeting.
11.2 Transmittal of information regarding AB 1234 Ethics Training — Mandatory
for all Commissioners — Thursday, November 20 from 4:00 to 6:00 p.m.,
Chino Hllls City Hall, 14000 City Center Drive, Chino Hills.
2. INFORMATIONAL ITEMS
21.1 RECREATION PROGRAM REPORT — RS/Murphey
2.2 PARKS REPORT — PMS/Jordan
OCTOBER 23, 2008 PAGE 2 P&R COMMISSION
C/Grundy said he understood there had been another copper theft at
Lorbeer and wondered if the City had initiated preventive measures going
forward. PMS/Jordan explained that staff was not able to bury the boxes
similar to what was done at Peterson Park because of the piping and
hardware that is under the area. However, concrete fasteners have now
been installed to prevent removal. C/Grundy asked for an update on the
vandalized trash receptacles at Pantera Park and wondered whether
reparation was taking place. CSD/Rose and PMS/Jordan said they did
not hear any information at this time. The only case CSD/Rose was
aware of was the viewing deck at the trailhead in Sycamore Canyon. Kids
knocked off the deck railing. City Council announced a $1000 reward
leading to conviction of the perpetrators and at Tuesday night's Council
meeting it was announced that three individuals were arrested, two of
which admitted their involvement. The damage repair could exceed
$8,000. CSD/Rose said that staff would check on Pantera. C/Grundy
said that if the parents pay the $8,000 for repair it is well worth the reward
and CSD/Rose said that the offenders would also be responsible for
paying back the reward money. C/Grundy expressed his support.
C/Owens asked who Jeff Hull was and CSD/Rose explained that Jeff Hull
served as a Parks & Recreation Commissioner for four years in the early
2000's and was President, Regional Commissioner, Area Director and
eventually Section Director of AYSO. In fact, Jeff was the head of the
largest AYSO section in the country. Unfortunately, he passed away but
not before having touched many lives through the Commission, volunteer
work and his work at D.B.H.S. CSD/Rose explained that the
commemorative bench and plaque on the walkway adjacent to the soccer
field at Pantera Park was paid for by AYSO.
C/Owens asked if the roof tiles on the picnic shelter at Peterson Park were
repaired due to vandalism. PMS/Jordan responded no, that the repair
was a result of wear and tear.
2.3 CIP PROGRAM AND SPECIAL PROJECTS REPORT — CSD/Rose
a. Emergency Generator Project at Diamond Bar Center — the vendor
will begin construction of the generator as early as November. The
City has requested a permit from SCAQMD to operate the
generator. Once the contractor receives the generator he will
commence installation. Staff believes the generator will be installed
by January 2009. Canyon and at the
b. Trail Access 0 Steep Canyon at Clear Creek
Diamond Bar Center — construction in process. Dedication
scheduled for November 15 at the Steep Canyon access.
C. Storage Container Pad at Pantera Park —work and hardscape
completed — some additional landscape to be installed. Notice of
Completion will be done at the November 4 Council meeting. The
last step is to move the storage containers onto the pad from the
parking lot once the concrete is fully cured (late November).
OCTOBER 23, 2008 PAGE 3 P&R COMMISSION
2.4 PARKS MASTER PLAN UPDATE
CSD/Rose reported that the consultant team met with 19 representatives
of different community organizations and received a tremendous amount
of input that helped the consultant develop recommendations for the
Master Plan. The next step is for the telephone survey to take place. On
Monday night the survey questions will be reviewed and the telephone
survey will begin after November 5 with the web survey to follow. The
consultant hopes to hare- a maP of the trails for handout at the November
15 trail dedication ceremony and they have completed an inventory of the
parks and facilities.
C/Owens asked if the RFP asks for estimated maintenance costs for any
proposed project facilities and CSD/Rose said he was sure that was part
of the request since it is a very important component of consideration for
future projects. Maintenance and operation costs and possible funding
sources for projects were included in the original Parks Master Plan
document.
VC/Herndon asked if D.B. might partner with the state for its facilities to go
green. CSD/Rose explained that ACM/Doyle is looking into this possibility
for the Diamond Bar Center. Also, staff is studying the possibility of
"greening" local facilities and is looking at grant funding possibilities for
green projects. Coincidentally, the City Council held its first "sustainability"
discussion during the October 21 Study Session and the state has passed
an Assembly Bill that requires all city operations to consider green
technology in contracts, purchases, operations, public works projects, etc.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Grundy asked if the Governor's request for
additional funds to shore up the state's economy had any bearing on the City's
fiscal plans. CSD/Rose stated that the City Manager initiated a hiring freeze on
all open positions and had department heads review their budgets in anticipation
of D.B. being tapped for funds. There is still a possibility that taxes might be
raised or monies could be taken from the cities to cure state shortfalls.
VC/Herndon asked if staff had noticed a downward trend in program participation
d'ue to the economy. RS/Murphey responded that program participation levels
remain at their normal levels.
VC/Hemdon complimented staff and its efficiency and effectiveness.
OCTOBER 23, 2008 PAGE 4 P&R COMMISSION
ADJOURNMENT: C/Owens moved, C/Grundy seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission, --
VC/Herndon adjourned the meeting at 7:50 p.m.
Respec II bmitted,
Bo tay
Attest:
i
Vice airman Lew Herndon