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Home My WebLink About06/26/2008 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER HEARING BOARD ROOM 21865 Copley Drive Diamond Bar, CA 91765 JUNE 26, 2008 CALL TO ORDER: Chairman Low called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairman Ruth Low. Absent: Commissioner Benny Liang was excused. Staff Present: Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor II; Mickey McKitrick, Recreation Coordinator; Marisa Somenzi, Senior Administrative Assistant. PRESENTATION OF 2008 YOUTH SOCCER SPORTSMANSHIP AWARDS RECESS: Chair/Low recessed the meeting at 7:10 p.m. RECONVENE: Chair/Low reconvened the meeting at 7:23 p.m. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As listed in the agenda. 1. CONSENT CALENDAR Approval of Minutes for the May 22, 2008 Regular Meeting. C/Grundy moved, VC/Herndon seconded, to approve the Minutes of the May 22, 2008 Regular meeting as presented. Without objection, the motion was so ordered with C/Liang absent. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RSII/Murphey VC/Herndon asked how many participated in the DB4-Youth Teen Night and RSII/Murphey responded 150. VC/Herndon asked if staff could JUNE 26, 2008 PAGE 2 P&R COMMISSION compare monthly facilities income with same month and previous year and RSII/Murphey said she would do so. RSII/Murphey responded to C/Owens that there are 36 Adult Basketball Teams this season. 2.2 PARKS REPORT — PMS/Jordan PMS/Jordan indicated to Chair/Low that there were no issues with copper wiring theft this month. To C/Grundy PMS/Jordan indicated that there has been very little graffiti and vandalism and felt it was merely a lull in this type of activity. 2.3 2009 CPRS Conference in Santa Clara — CSD/Rose reported that early bird registration is due September 12. Those interested in attending the conference next March should so advise SAA/Somenzi by the next Commission meeting. C/Grundy asked if the City was applying for awards and CSD/Rose responded that the application would come to the City in November. There are several projects being worked on between now and October so if any of those projects such as Phase II of the Trails project meets the standard the City may apply. 2.4 CIP PROGRAM AND SPECIAL PROJECTS REPORT — CSD/Rose a. Batting Cages at Peterson and Pantera Parks — near completion. There is a drainage issue at Pantera Park. Staff meets with the contractor next Monday to attempt to resolve the issue. b. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center — Contract awarded on June 17. Construction to commence mid-July and completion expected in early to mid October_ c. Sycamore Canyon Park Trail — Phase III — In design phase. d. Storage Container Pad at Pantera Park — Construction contract awarded 6/17/08. e. New Cell Site at Diamond Bar Center — work in progress. Two cabinets will be installed for which the City will receive $2,000 per month for each cabinet. A mono -elm will be installed in the grassy area on the easterly side of the parking lot — one for each cell site. f. Emergency Generator Project at DBC — Construction contract awarded 6/17/08. g. Sycamore Canyon Park Trail — Phase IV — in design phase. h. Sycamore Canyon Park ADA Retrofit Phase IV — Conceptual design completed. The cost estimate was high and staff asked for reconsideration of some of the design features. The design has been redone and the cost estimate is forthcoming. If the cost is similar to the original cost staff may need to obtain additional CDBG funding to complete the project which would delay the project to next year. JUNE 26, 2008 PAGE 3 P&R COMMISSION Parks Master Plan Update — Most of the items listed will be provided by the consultant or the consultant will provide assistance toward completion. Staff would like to have two Commissions assigned to the subcommittee to assist staff with the process. The first public meeting is scheduled for August 16 from 10:00 a.m. to 12:00 noon at the Diamond Bar Center. i. Split Rail Fence at Pantera Park — project moving forward during park renovation — fencing will be placed along the parking lot in an effort to keep cars from jumping the curb and turning donuts in the grass field; to be completed by mid-August C/Owens asked if the Diamond Bar Center emergency generator was the EOC and CSD/Rose responded that it is a backup EOC. Staff is discussing exactly what that means because the Center is not large enough to house thousands of people and the City does not have the ability to distribute food and water in the event of a disaster. AQMD has an emergency generator and the location is the primary emergency location. CSD/Rose explained to VC/Herndon that the bidding is very competitive due to the state of the economy. 2.5 Park Projects included in 2008/09 FY Budget. a. ADA Retrofit of Restroom Doors at Diamond Bar Center — some doors are difficult to open and the doors will be retrofitted with automatic opening devices. After July 1 staff will schedule work to be done with the contractor. b. Design of Sycamore Canyon Park Creek Repair — in design phase. 3. OLD BUSINESS: 3.1 PARKS MASTER PLAN UPDATE: CSD/Rose explained that the project consists of surveys and community input via telephone surveys, written surveys, focus meetings with organizations and groups, community meetings, etc. with a public meeting kickoff on August 16. The process will continue until the end of November after which that information will be reviewed and compiled into a series of recommendations. The consultant indicated the review would continue through August 2009. CSD/Rose recommended the Commission appoint two Commissioners to assist staff with the scope of work. VC/Herndon and C/Grundy volunteered to serve on the subcommittee. Chair/Low said she would act as backup. CSD/Rose reminded the Commissioners that all meetings would be "noticed" meetings so that all Commissioners could participate. JUNE 26, 2008 PAGE 4 P&R COMMISSION 3.2 REVIEW OF TRAIL PLANS — Sycamore Canyon Park Trails — Phases II, III and IV. CSD/Rose displayed proposed plans for the Commissioners. 3.3 REVIEW OF LARKSTONE PARK PLANS 4. NEW BUSINESS: 4.1 JULY — PARKS AND RECREATION MONTH — Recommended to City Council. Chairman Ruth Low will represent Parks & Recreation Commission at the July 1, 2008 City Council Meeting. 5. ANNOUNCEMENTS: C/Grundy thanked the City for having the Teen Concert in the Park and Movie. Although attendance did not meet expectations it was a good start and hoped it would not dissuade the City from holding a similar future event. He felt better advertising at the schools would help increase attendance. VC/Herndon stated that at the last Council meeting the Diamond Ranch High School baseball team received certificates and acknowledgement about their achievements. He thanked staff for their due diligence on all of the projects. C/Owens thanked staff for their work on the User Group meeting. It was a well - organized event. Chair/Low thanked staff for their hard work each and every month. Staff works hard every day and the Commissioners appreciate all that staff does which is attested by residents' attendance and participation. ADJOURNMENT: C/Owens moved, C/Grundy seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Low adjourned the meeting at 8:46 p.m. Respectfully Supmitted, , Secretary