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Home My WebLink About09/27/2007 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM 21865 Copley Drive Diamond Bar, CA 91765 SEPTEMBER 27, 2007 CALL TO ORDER: Vice Chairman Low called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Benny Liang and Vice Chairman Ruth Low. Absent: Chairman Ted Owens was excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager; Nicole Sassenus, CS Leader II and Alison Meyers, Recreation Specialist. SPECIAL PRESENTATIONS: Certificates of Completion and Stipends to Summer Volunteen Participants. RECESS: VC/Low recessed the meeting at 7:10 p.m. RECONVENE: VC/Low reconvened the meeting at 7:20 p.m. MATTERS FROM THE AUDIENCE: Darryl May was concerned that the City's parks were being vandalized and wondered if vehicle access gates would help. CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes for the August 23, 2007 Regular Meeting. C/Herndon moved, C/Grundy seconded, to approve the Minutes for the August 23, 2007 Regular meeting as presented. Without objection, the motion was so ordered with C/Liang abstaining and Chair/Owens being absent. 1.2 Transmittal of Proposed Parks and Recreation Facilities Naming Policy. SEPTEMBER 27, 2007 PAGE 2 P&R COMMISSION 2 U/Herndon moved, C/Grundy seconded, to accept the document as presented for presentation to the City Council. Without objection, the motion was so ordered with Chair/Owens being absent. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RSM/Somogyi C/Grundy asked how many people were represented by the 36 -teams and RSM/Somogyi responded that there were generally 12 individuals per team. RSM/Somogyi responded to C/Grundy that usually there are about 25 to 30 individuals who participate in soccer. C/Herndon asked again if the financial summary for youth baseball could be used as a format for the Concerts in the Park. RSM/Somogyi said there was limited revenue from the Concerts in the Park as there is with youth baseball. C/Herndon suggested listing expenditures in the same format. RSM/Somogyi indicated to C/Herndon that the projected amount for education and training for the Concerts in the Park was a misprint. The projected amount was $30 and $30 was spent — not $3,000. VC/Low asked if there was an expense for equipment and RSM/Somogyi said that Claude Bradley, Parks and Maintenance Supervisor, built a hot and cold sink for the Concerts in the Park so that the City did not have to rent one each week saving the City $3200 plus, the sink is available for all other special events. C/Herndon wondered if the City could save money by purchasing its own sound equipment and hiring a mixer. RSM/Somogyi explained why it was better to contract this service out to professionals. C/Liang said that each event costs $500 to $600 and for that type of equipment and engineer it would cost way more and not be cost effective forthe City to bring it in-house. C/Herndon suggested that the City look into advertising on the sign at the Diamond Bar Honda location. 2.2 PARKS REPORT — PMS/Jordan C/Herndon asked to re-examine the flash -cam system to deter park vandalism. As he understood it the system could be moved from location to location fairly easily. VC/Low suggested that warning signs be used as a deterrent. 2.3 CIP PROGRAM REPORT — CSD/Rose a. Paul C. Grow Park ADA Retrofit — Project completed b. Lorbeer Middle School — Football Field & Slope Improvements — open for SEPTEMBER 27, 2007 PAGE 3 P&R COMMISSION for use on Monday, October 1 and dedication ceremony on October 8. C. Batting Cages at Peterson and Pantera Parks — Revised plans and specs to Building and Safety for plan check. With a reduction in structural design the cost should decline to close to the original estimated budget. d. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center — revised plans in plan check with Group Delta providing refinements to the plans. C/Herndon asked if he could review the plans for the batting cages and CSD/Rose invited him to come to City Hall tomorrow at 9:00 a.m. C/Grundy recalled talking about the trail access previously. One of the alternatives to spending money on a steep slope was to have the trail cut across the hillside (switchback) and he wondered what had become of that proposal. CSD/Rose responded that the landscape architect had the engineers evaluate the two different paths. The budget will pay for the steeper area but not for all of the grading that would be necessary to do a switchback trail. Staff proposes to finish the access points at this time. In the future as the City pursues additional grants the hope is to connect to the trail that wraps around from Diamond Bar Center. It would preclude going to Steep Canyon but would create a circular route with less steep areas. C/Grundy said he felt steep trails were not attractive to a lot of individuals. 3. OLD BUSINESS: :3.1 RESOLUTION — recommending that a future facility in Diamond Bar be named to honor Bob Zirbes after the required two-year waiting period. CSD/Rose reported that since this item had not gone to City Council the Commission could table this to a future date or until a decision has been made by the City Council. C/Herndon felt this item should be tabled for the two-year waiting period. C/Grundy said he did not want to wait for two years to have this resolution move to the City Council because there is a two-year wait period included in the resolution. Therefore, he would prefer to have the Commission adopt this resolution after the naming policy has been passed by the City Council. VC/Low asked what affect the resolution would have on the City Council or on a future application. CSD/Rose responded that the Parks and Recreation Commission is an advisory commission to the City Council. This resolution presents advise to the City Council and it would be appropriate for the commission to be able to adopt this type of resolution. CSD/Rose said he understood the appearance of recommending adoption of a policy and then concurrently violating that policy. CSD/Rose said the Commission can always provide advice to the Council. SEPTEMBER 27, 2007 PAGE 4 P&R COMMISSION VC/Low recommended amending the wording of Item #2 to wit: "In accordance with an approved naming policy, that an appropriate future facility in Diamond Bar be named in honor of Bob Zirbes" which would eliminate the two-year waiting period and allow the Council to determine the appropriate timing. C/Grundy moved, C/Liang seconded, to submit the resolution with the amendment as recommended by VC/Low. Without objection, the motion was so ordered with Chair/Owens being absent. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Liang thanked his fellow Commissioners for moving the naming policy forward to the City Council. C/Herndon echoed C/Liang's comment and thanked staff for making the Commissioners look good. He attended the Diamond Bar Day at the Fair luncheon and was happy that it was handled so well. C/Grundy thanked his colleagues and staff for the work that went into the naming policy and getting the Bob Zirbes resolution passed because it was near and dear to his heart. He expressed his amazement and congratulations to the City on the Volunteen program and commented that it was fantastic to see the number of volunteers and the hours they put in because it is a wonderful program. The Concerts in the Park and the movies were excellent this year and in particular adding the movies just made the Concerts in the Park an even better event. He was also very appreciative of the changes and improvements at Lorbeer. "WOW!" When one considers the progress that this Commission has seen everyone should feel good about the tremendous improvements and services in the City. VC/Low echoed comments of her colleagues and welcomed RS/Meyers back. VC/Low thanked all staff members for their hard work. ADJOURNMENT: With no further business before the Parks & Recreation Commission, VC/Low adjourned the meeting at 8:11 p.m. Respectfu ' S bmitted, B S , S CRETARY Atte t, ROTH LOW, VICE CHAIRMAN