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HomeMy WebLinkAbout08/23/2007 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM 21865 Copley Drive Diamond Bar, CA 91765 AUGUST 23. 2007 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Low led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Vice Chairman Ruth Low and Chairman Ted Owens. Absent:: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager; Mickey McKitrick, Recreation Coordinator and Marisa Somenzi, Senior Administrative Assistant. PRESENTATION OF 2007 CITY YOUTH BASEBALL SPORTSMANSHIP AWARDS RECESS: Chair/Owens recessed the meeting at 7:08 p.m. RECONVENE: Chair/Owens reconvened the meeting at 7:16 p.m. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As Listed in the agenda and reported by CSD/Rose. 1. CONSENT CALENDAR C/Grundy moved, VC/Low seconded, to approve the Consent Calendar as amended. Without objection, the motion was so ordered with C/Herndon abstaining and C/Liang being absent. '1.1 Approval of Minutes for the July 26, 2007 Regular Meeting. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM REPORT — RSM/Somogyi VC/Low asked if it was possible to have the list of events for the current AUGUST 23, 2007 PAGE 2 P&R COMMISSION fiscal year. RSM/Somogyi said she would provide a complete listing at the next Commission meeting. RSM/Somogyi responded to Chair/Owens that the Summer Day Camp enrollment was 85 children per week. C/Herndon asked if the financial summary for the 4t' of July Blast was complete and RSM/Somogyi responded that the Sheriff's Department overtime was not included because the numbers were not available until several months after the event. RSM/Somogyi said she expected the total to be well under the projected General Fund expenditure. VC/Low asked if the food vendors were able to keep the sale proceeds and RSM/Somogyi responded "yes." 2.2 PARKS REPORT — PMS/Jordan 2.3 CIP PROGRAM REPORT — CSD/Rose a. Paul C. Grow Park ADA Retrofit — overall project scheduled for completion by October 11. b. Lorbeer Middle School — Football Field & Slope Improvements—work in process and on schedule for completion by September 17. C. Batting Cages at Peterson and Pantera Parks — New plans have come back with re -engineered posts (4 inches instead of 8 inches), reduction of pole height from 12 feet to 10 feet. Staff will again be taking the project out to bid anticipating much better pricing. d. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center — revised plans in plan check with Group Delta providing refinements to the plans. CSD/Rose responded to C/Grundy that the allocations for Lorbeer include Pop Warner Football practice, D.B./Walnut soccer, FCI soccer and Diamond Ranch High School practice. After the season is over staff will do some sod renovation. Sod work was completed at Pantera Park. CSD/Rose responded to C/Herndon that the Lorbeer field was engineered for good drainage. CSD/Rose said the batting cages were simply over - engineered; thus, the doubling of the cost. 3. OLD BUSINESS: 3.1 PARK AND FACILITY NAMING POLICY. CSD/Rose presented the subcommittee's report and presented the proposed policy. C/Grundy asked for explanation of Section II A 7. Discussion ensued. C/Grundy felt the policy should not be limited to deceased" individuals but that it was important to not have that person currently seated to avoid conflict AUGUST 23, 2007 PAGE 3 P&R COMMISSION of interest. VC/Low suggested a "cooling off" period such as two years. Chair/Owens asked that "Community Services Director" replace Director under the heading B. Responsibility of the Director. C/Herndon asked about evaluation criteria under C.1, and what would happen if no one met the criteria? CSD/Rose responded that the City Council is the final authority and the Commission makes its recommendations accordingly. Appeals can be made to the City Council. Chair/Owens felt an appellate process should be spelled out in the document. VC/Low referred Commissioners to Page 1, Section 11 A. 2. "An exception can be made for a corporate sponsorship agreement, which has a time limit and is approved by the City Council." CSD/Rose explained that many cities are offering facilities, rooms, amenities, etc. for fees, which is also a good fundraising method. C/Herndon recommended including this type of offering. Chair/Owens asked if Page 3 C. 2 should include "by staff." Chair/Owens pointed out that there is no role for the Commission under Page 3 F. CSD/Rose said this paragraph indicates that neither the Council nor the Commission would be involved. VC/Low wondered if the addition of "individuals or families" as indicated on Page 1, Section II. A. 3 would be appropriate as an addition to A.2 as well and the Commission and staff concurred. C/Grundy moved, C/Herndon seconded, to recommend City Council adopt the documents as amended. Without objection, the motion was so ordered with C/Liang being absent. 3.2 RESOLUTION RECOMMENDING THAT A FUTURE FACILITY IN DIAMOND BAR BE NAMED TO HONOR BOB ZIRBES. C/Herndon asked how this resolution would fit in with the naming policy. C/Grundy stated that this is just a resolution to name something in the future. At the point the Commission would attempt to name a facility or park it would follow this policy. Chair/Owens moved, VC/Low seconded, that the Commission submit the naming policy to the City Council for review and approval and table the resolution at this time. C/Grundy said he would prefer to submit both the naming policy and the resolution to the City Council. C/Herndon felt the Commission might be opening itself up to criticism by AUGUST 23, 2007 PAGE 4 P&R COMMISSION circumventing the policy and passing this resolution CSD/Rose offered to bring the resolution back at the next meeting. C/Herndon said he preferred to wait until staff brought the resolution back for adoption at the next meeting. VC/Low agreed that the Commission should not appear to be circumventing the process. C/Grundy said he also agreed. The Commission concurred to continue this item to the next Parks and Recreation Commission meeting. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Herndon thanked staff for its good work. VC/Low commented that the Diamond Bar Day at the Fair is an event not to be missed. Diamond Bar officials are treated like royalty and it is a fun event. ADJOURNMENT: On motion by C/Grundy, seconded by C/Herndon and with no further business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting at 8:23 p.m. Respectfully Submitted, B E,SECRETARY Attest: ED OW S, CHAIRMAN