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Home My WebLink About07/26/2007 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM ' 21865 Copley Drive Diamond Bar, CA 91765 JULY 26, 2007 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Low led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Vice Chairman Ruth Low and Chairman Ted Owens. Absent: Commissioner Lew Herndon was excused. ' Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Sara Somogyi, Recreation Services Manager and Marisa Somenzi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR VC/Low moved, C/Grundy seconded, to approve the Consent Calendar as amended. 1.1 Approval of Minutes for the June 28, 2007 Regular Meeting. 2. INFORMATIONAL ITEMS 2.1 RECREATION PROGRAM PRESENTATION — RSM/Somogyi VC/Low said she would advocate for an adult soccer program. C/Grundy said that if the City decided to consider offering an adult soccer ' program he would share his observations with staff. 2.2 PARKS REPORT — PMS/Jordan C/Liang asked if there was a Mahjong table at the Diamond Bar Center and JULY 26, 2007 PAGE 2 P&R COMMISSION RSM/Somogyi responded yes, there are multiple tables and the seniors play bridge and Mahjong every Wednesday. 2.3 CIP PROGRAM REPORT — CSD/Rose a. Paul C. Grow Park ADA Retrofit — Construction slated to commence on August 13. b. Lorbeer Middle School — Football Field & Slope Improvements —work in process and on schedule. C. Batting Cages at Peterson and Pantera Parks — Bid received was $135,000 more than the engineer's original estimate of $130,000. Staff is recommending that the City Council reject all bids on August 7. In that event, staff may come back to the Commission to request the project be scaled back to one location (Peterson Park). However, the project would have to be re -bid in order to select a contractor to construct this project. CSD/Rose responded to Chair/Owens that all bidders presented consistently higher bids. The low bidder assumed that the $130,000 cost estimate was a per -site estimate because the estimate was so low when corTipared to their bid price. d. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center— revised plans in plan check and should be out to bid sometime in August. 3. OLD BUSINESS: 3.1 PARK AND FACILITY NAMING POLICY CSD/Rose responded to VC/Low that it was not intended that any one of the criteria would take precedence over another. VC/Low felt there was a difference between naming and re -naming and that there should be separate policies. CSD/Rose responded that staffs direction from the Commission during its last meeting was to eliminate the re -naming portion of the document and use just one set of criteria. Chair/Owens said he asked for a consolidation of the document to one policy. His point was to consolidate the "renaming" of existing facilities policies with the "naming" policy and create one document. CSD/Rose indicated that the report presented tonight by staff is a consolidation of the naming and renaming policies, as staff understood the Commissions direction. C/Grundy recommended that the draft document be emailed to the Commissioners for recommendations so that staff could present a more cohesive and agreeable document. CSD/Rose responded to VC/Low that the Commission would have to form a JULY 26, 2007 PAGE 3 P&R COMMISSION sub -committee to work on the document in order to avoid Brown Act conflicts. Chair/Owens and VC/Low volunteered to serve as the subcommittee and agreed to meet on Monday, July 29 at 6:00 p.m. at City Hall to consider the policy. 3.2 RESOLUTION RECOMMENDING THAT A FUTURE FACILITY IN DIAMOND BAR BE NAMED TO HONOR BOB ZIRBES — tabled until the naming/renaming policy document was completed. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Low felt the Concerts in the Park were fabulous and a huge hit and believed that the investment in the screen and equipment was money well spent for the benefit of the community. Chair/Owens agreed with VC/Low. He asked CSD/Rose for an update on the �:ouncil's action appicving the contract between the school district. CSD/Rose responded that the City distributes the money to the school district and the federal government would reimburse the City so long as the school district completed the ' project according to the rules laid out by the grant. Otherwise, the school district would have to reimburse the City. In accordance with the grant funds and the Joint Use Agreement with the school district, the facilities have to be available for use by the public. Chair/Owens said that he and VC/Low attended the recent City Council meeting to receive the Parks and Recreation Proclamation proclaiming July as the City's Parks and Recreation Month. C/Grundy pointed out that D.B. made the list of Family Circle's 10 best cities in the nation in which to raise a family. He congratulated the City on the occasion of this recognition. CSD/Rose reported that the City received a number of checks totaling about $11,650 from AYSO as a contribution toward planting new sod on a soccer field at Pantera Park. Staff will prepare a thank you letter for the Commissioners' sPgnatures for the next meeting. 1 JULY 26, 2007 PAGE 4 P&R COMMISSION ADJOURNMENT: On motion by C/Grundy, seconded by C/Liang and with no further business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting at 7:53 p.m. Respectfully Submitted, Attest: ED OW S. CHAIRMAN