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HomeMy WebLinkAbout06/28/2007 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION S.C.A.Q.M.D./THE GOVERNMENT CENTER AUDITORIUM ' 21865 Copley Drive Diamond Bar, CA 91765 JUNE 28, 2007 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Building Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, and Chairman Ted Owens. Absent: Commissioner Benny I.ian(, --nd Vice Chairman Ruth Low were excused. Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Specialist II; Victor ' Nguyen, Recreation Coordinator; Mickey McKitrick, Recreation Coordinator and Marisa Somenz:i, Senior Administrative Assistant. PRESENTATION OF 2007 YOUTH SOCCER SPORTSMANSHIP AWARDS: MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR ,C/Grundy moved, Chair/Owens seconded, to approve the Consent Calendar. Without objection, the motion was so ordered with C/Liang and VC/Low being absent. 1.1 Approval of Minutes for the May 24, 2007 Regular Meeting. 1.2 Transmitted Sports Complex Task Force Final Report 2. INFORMATIONAL ITEMS 21.1 CONTRACT CLASS PROGRAM PRESENTATION — RSII/Murphey 2.2 RECREATION PROGRAM REPORT — RSII/Murphey 22.3 PARKS REPORT — PMS/Jordan JUNE 28, 2007 PAGE 2 P&R COMMISSION PMS/Jordan responded to C/Herndon that he would research the feasibility of waterless urinals. CSD/Rase indicated to C/Herndon that during the budget process the use of cameras to discourage graffiti was not approved. 2.4 CIP PROGRAM REPORT— CSD/Rose a. Sycamore Canyon Park ADA Retrofit — Phase III — today was the official opening day for public use. b. Paul C. Grow Park ADA Retrofit — Contract was awarded. The pre - construction meeting will be held in about two weeks with the project to be completed by the end of August C. Lorbeer Middle School — The construction fence was installed today. The existing sod will be removed and the contractor will complete the project between July 10 and September 17. d. Batting Cages at Peterson and Pantera Parks — out to bid with bids due back on July 10 with award of contract on July 17. e. Trail Access at Steep Canyon at Clear Creek Canyon and at the Diamond Bar Center— Plans are pending inclusion of handrails along the trails. f. Sycamore Canyon Park Trail —Phase III — 00 percent designed and expected to be out to bid by the end of summer. g. Sycamore Canyon Park Trail — Phase IV — The City received a Recreation Trails Grant in the amount of $304,000 for this project. The remaining 20 percent of the project cost will be paid through the Safe Park Acts Fund or Park Development Fund. Federal paperwork pending. C/Grundy wondered if the City should pursue trails with lesser grades rather than spending money on handrails. CSD/Rose said that staff did not yet have a cost estimate on which to base its conclusion. C/Grundy said he believed trails at a lesser grade would be better utilized and he would prefer to have the City use its money on items that would be used by the citizens. C/Herndon congratulated staff on getting the grant money for the trail. He asked how the City would let the public know about the trail behind the Rio Lobos homes. CSD/Rose said that once the trailhead went in individuals found the trail and of course it would be advertised in the City's newsletter. 3. OLD BUSINESS: 3.1 RESOLUTION TO NAME A FUTURE FACILITY IN HONOR OF BOB ZIRBES — continued to the July meeting. - 3.2 PARK AND FACILITY NAMING POLICY — continued to the July meeting. C/Grundy said he had concerns about how portions of the policy would be applied such as criteria 3 because there appeared to be more concrete JUNE 28, 2007 PAGE 3 P&R COMMISSION reasons and decision-making criteria for renaming existing facilities and preferred no differentiation between new and existing. Chair/Owens agreed there should be one policy called "Parks and Recreation Facilities Naming Policy." 4. NEW BUSINESS: 4.1 "PARKS AND RECREATION MONTH" RESOLUTION C/Herndon moved, C/Grundy seconded, to recommend City Council adoption of the Parks and Recreation Month (July) Resolution. 5. ANNOUNCEMENTS: C/Herndon thanked staff for their hard work and reports to the Commission and said he was proud to be associated with the City's staff. C/Herndon asked if the Commission needed to take action on a citizen's request regarding a dog park. C/Grundy said that if the Commission were to consider a dog park he would want staff to provide information about liability, configuration, control, location and so forth. CSD/Rose pointed out that there would be a concern about location due to the City's limited amount of available parkland. C/Grundy suggested that the upper level area up the hill from between the basketball court and the school to the left of ' the bins might be a possible location. CSD/Rose responded to Chair/Owens that on two previous occasions the Parks and Recreation Commission discussed dog parks and the Commission decided to develop facilities for people first and if and when land became available it would be considered. In both cases, there was minimal support. Also, the matter has been low priority on several surveys taken by staff. CSD/Rose offered that staff would contact the author of the inquiry to let her know when the Commission might be considering her request to consider a dog park and indicated that it would likely be August before all of the information could be accumulated if the Commission wanted to place the item on its agenda for discussion. C:/Grundy said he was happy and excited that Sycamore was open. It is fun to see such a project from the beginning through its implementation. He thanked CSD/Rose and staff for the great job. AYSO is discontinuing its adult league and it should help the condition of the Pantera Park field. A member of the adult league asked him if the City would be interested in having an adult soccer program. 1 JUNE 28, 2007 PAGE 4 P&R COMMISSION ADJOURNMENT: On motion by C/Grundy, seconded by C/Herndon and with no further business before the Parks & Recreation Commission, Chair/Owens adjourned the meeting at 8:40 p.m. Respectfully Submitted, Bd"(5S1Y,SECRETARY Attest: i TED OWENS, CHAIRMAN