Loading...
HomeMy WebLinkAbout04/27/2006 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 Copley Drive APRIL 27, 2006 CALL TO ORDER: Chairman Dave Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Benny Liang, and Vice Chairman Ted Owens and Chairman Dave Grundy. Absent: Commissioner Ruth Low Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks ' and Maintenance Superintendent; Ryan Wright, Recreation Supervisor II; Sara West, Recreation Services Manager and Marisa Somenzi, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR None 2. INFORMATIONAL ITEMS Recreation Program Report — RSM/West Chair/Grundy asked how many people were included on the overflow list for Adult Volleyball and Youth Indoor Soccer and RS/Wright responded for volleyball about five people and for soccer about 20 for ages 4-9. 2.2 Diamond Bar Community Foundation Oral Report — None Offered. 2.3 City Birthday Party Oral Report — RMS/West reported that the full evaluation summary and report would be provided to the Commission at its May 25 meeting. Chair/Grundy complimented staff on a great Birthday Party and felt the park APRIL 27, 2006 PAGE 2 P&R COMMISSION was in great shape. 2.4 Parks Report — PMS/Jordan presented staff's report, a copy of which included in the Commissioner's packets. PMS/Jordan reported that the only item left on the punch list was #6. PMS/Jordan responded to C/Liang that he gave the contractors the go ahead to repair the lower field. However, with the rain it has been difficult. C/Herndon asked what staff was trying to accomplish at Summitridge Park and PMS/Jordan responded that the City was attempting to return the grade to the way it was prior to construction. When KPRS completed the project they left a lot of topsoil on the lower field and instead of exporting it as they should have done they tried to lose it on the side which created a berm and shrunk the size of the usable field. The remainder of the retention is being withheld from KPRS to finance the mitigation/restoration. C/Herndon reported that there was plumbing leakage at the urinal and washbasin in the men's room at Peterson Park. Also the rains have caused erosion to parts of the Sycamore Canyon trail and one of the chain link fences is falling over. Chair/Grundy asked if vandalism was more prevalent at Maple Hill Park. PMS/Jordan said that staff had experienced vandalism at Maple Hill and Peterson Park. Turf damage occurs at Pantera and Peterson Parks. Vandalism occurs during the night and not necessarily on the weekends. Chair/Grundy asked if staff could determine a trend and PMS/Jordan said he would start noting dates and times when staff discovered the problems and request more frequent patrol checks in the area. Chair/Grundy said that improvements made to the Paul C. Grow site allowed local AYSO to add the location to the venue for the local soccer tournament, which allowed more teams to enter the tournament. C/Herndon asked if the City had entertained the notion of installing cameras to catch the vandals in the act. PMS/Jordan said staff considered doing so. However, those deterrents are heavy cameras that are placed on heavy concrete bases designed more for construction sites. Staff could revisit the issue. VC/Owens said he had seen ads for very small cameras that could be discreetly mounted. C/Herndon said he visited Pantera Park today and many parks he has visited in other jurisdictions have removable posts that could be locked together and still provide access for authorized personnel. PMS/Jordan said staff considered bollards and fencing. CSD/Rose explained that staff made a recommendation to the Commission to install PVC split -rail fencing and the recommendation has moved forward to Council for funding consideration. The damaged posts and chain are awaiting repair. APRIL 27, 2006 PAGE 3 P&R COMMISSION 2..5 CIP Program Report -- CSD/Rose ' a. Sycamore Canyon Park ADA Retrofit — Phase III — CSD/Rose reported that the second plan check was completed and the third plan check is in progress. Staff expects an eight week bidding process and award of contract to get the project started as soon as the Concerts in the Park series concludes this summer. b. Lorbeer Ball Field — Artificial Turf/Restrooms — CSD/Rose reported that staff met with F'USD officials again yesterday and the item is moving forward. Staff believes all of the issues were discussed and recommendations were memorialized in a final draft agreement for legal counsel's blessing. The goal is to get this matter before the school board and City Council in May or June. PUSD has requested a City staff person to make periodic checks of the location during the 7 -day use periods. The intent would be to have a staff member proactively check all of the fields in the City during the evening hours. c. Electric Meter information for ballfield lights at Lorbeer Middle School. CSD/Rose presented the information to the Commission in accordance with staff's report contained in the packet. d. 2006107 Proposed CIP List. CSD/Rose reported in accordance with staffs report included in the packet. CSD/Rose responded to VC/Owens that the $140,000 donation was a result of offers from AYSO and Girls Softball and whether that amount is forthcoming is yet to be determined. Chair/Grundy said he remembered much larger lists in years past that responded to the Parks Master Plan and he wanted the other Commissioners; to know there was a much larger list of projects in the works. CSD/Rose responded that the only item not listed that could be added at a later date involved three grant requests for trail improvements to continue the trail at Sycamore Canyon Park and if approved, the three requests would fund the entirety of the construction costs. Chair/Grundy asked about the lights for Paul C. Grow and Chaparral. CSD/Rose responded that none of the locations were slated at this point. However, it may come back in the future at which point staff would schedule neighborhood meetings to discuss the possibility. e. Larkstone Park Preliminary Design. Suggestions from Commissioners are: 1. Create access from upper park to lower park 2. Create access from upper park to sidewalk adjacent to Larkstone Park CSD/Rose reviewed the plan design with the Commissioners. APRIL 27, 2006 PAGE 4 P&R COMMISSION 0 4 OLD BUSINESS 3.1 REVIEW OF PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES: C/Herndon asked if the changes were noted in bold and CSD/Rose responded that the bold portions were changes from the past two meetings. C/Herndon noted that there was still a numbering problem and CSD/Rose responded that staff was aware and would address the formatting. C/Herndon said it appeared that the major discussion issues were addressed. Chair/Grundy referred to Page 4, Item D, Group B and the description. He thought the Commission had discussed wording that would allow an organization to present a subset of individuals to qualify for the D.B. residency requirement. CSD/Rose responded that the information was contained in the definition of a D.B. based non-profit organization at the very top of "C" definitions. CSD/Rose said that PUSD asked the City to include under C. Traffic and Parking under #2 — "school district property" and staff recommended the following verbiage: "No vehicles will be allowed on City Park or school district property or outside public parking areas except those designated for parks or school maintenance or specifically permitted by city or school district. The Commissioners concurred. VC/Owens asked if the parks amenities pages would be included and CSD/Rose responded that they would. C/Owens asked what the punishment was for dogs, cats and horses if people continued to abuse the condition and CSD/Rose responded that under the City's Municipal Code they were infractions. The first infraction is $100, the second $200 and the third is $500 within a one-year period. ClHerndon moved, C/Liang seconded to recommend City Council adoption of the document as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Herndon, Liang, VC/Owens, Chair/Grundy None Low NEW BUSINESS: 4.1 DISCUSSION OF BATTING CAGES AT PETERSON PARK: RS/Wright presented staffs report and recommended that staff place this matter on a future meeting agenda when project financing was determined. He said he spoke with a representative of Girls' Softball who said his group APRIL 27, 2006 PAGE 5 P&R COMMISSION was very interested in investing in the project. Chair/Grundy said he was in favor of continuing with this project, liked the numeric selection of sites and wondered if the teams would like the location. He assumed that location #1 would run parallel with the walk and would provide a barrier to vehicles driving onto the field. RS/Wright felt that the # 3 location might create a noise issue for the property owners on top of the hill. C/Herndon said that #1 looked good to him and wondered if it could be rotated 90 degrees and placed on the opposite side of the park along the trees near the freeway. He asked if staff was looking at any other parks and CSD/Rose said not at this time. The Commissioners concurred to recommend that staff proceed with the project. 4.2 CONSIDERATION TO CHANGE COMMISSION MEETING START TIME FROM 7:00 P.M. TO 6:30 P.M. (comparable to City Council Meetings). ClHerndon said he preferred 7:00 p.m. start time but would abide by the majority rule. The Commissioner's concurred to continue this item to the May 25 meeting. 4.3 SUBCOMMITTEEE APPOINTMENTS OF COMMISSIONERS: a) User Group — VC/Owens b) Trails Master Plan — ClHerndon c) Diamond Bar 4 Youth — C/Liang and Chair/Grundy 5. ANNOUNCEMENTS: C/Herndon said he visited Pantera Park today and noticed that there was a lot of vacant land adjacent to the park that he understood was City property. Since the City is short of parks he wondered if that land could be used for additional park space. VC/Owens thanked staff for the informative monthly reports. Chair/Grundy invited everyone to enjoy the Cotton Tail Country Classic Tournament at Paul C. Grow, Peterson, Pantera, Maple Hill Elementary School, Diamond Ranch High School and Cal Poly. He again commended the City on a splendid job with the Birthday Party. It continues to be the City's premier event and as always, it was a gireat job by staff. APRIL 27, 2006 PAGE 6 P&R COMMISSION ADJOURNMENT: Upon motion by C/Herndon, seconded by C/Liang and with no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:35 p.m. Respell espe ullyqu miffed, i Bo e, ecretary