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HomeMy WebLinkAbout11/17/2005 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive NOVEMBER 17, 2005 CALL TO ORDER: Chairman Nancy Lyons called the Parks and Recreation Commission meeting to order at 7:01 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Recreation Specialist Christy Murphey led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Nancy Lyons, Vice Chairman Dave Grundy and Commissioners Benny Liang and Ted Owens. Staff Present: Bob Rose, Director of Community Services; Christy Murphey, Recreation Specialist and Marisa Somenzi, Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes of October 27, 2005 Regular Meeting. C/Liang moved, C/Owens seconded to approve the Minutes of the Regular Meeting of October 27, 2005. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Liang, Owens NOES: COMMISSIONERS.: None ABSTAIN: COMMISSIONERS: Grundy, Chair/Lyons ABSENT: COMMISSIONERS: Chang 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/Murphey Chair/Lyons commented that the Veterans' Recognition ceremonies were very good. She stated the food serving time was confusing. She suggested that the food should be available prior to the actual ceremony. She also felt it seemed difficult to organize a group photograph with so many people present. Overall, the event was excellent and very good for the community. VC/Grundy said that he and his wife visited the Halloween Haunted House and Fall Fun Festival. It was very organized and everyone seemed to have a NOVEMBER '17, 2005 PAGE 2 P&R COMMISSION wonderful time. 2.2 Diamond Bar Community Foundation Oral Report — Chair/Lyons reminded everyone that the Foundation's fundraising dinner would be held on Saturday, December 3 from 6:00 to 11:00 p.m. at the Diamond Bar Center and that those individuals who were interested in attending could obtain tickets from C/Chang. 2.3 Library Task Force Oral Report — Chair/Lyons felt this item should be removed from the agenda for the time being. 2.4 Youth Master Plan Oral Report — VC/Grundy reported that both meetings were well -attended and successful in terms of formulating what will eventually be a two-tiered governing process — a steering committee and subcommittees that will work on the details of the Youth Master Plan. By the next meeting a collaborative model would most likely be selected and the discussion of how the group would operate and what the name would be would continue. CSD/Rose said the Youth Action Committee was coming together and would hold its first meeting in January. VC/Grundy congratulated RS/Meyers on her grasp of the situation and control of the meetings. 2.5 Parks Report — CSD/Rose reported that the City's maintenance staff members were attending the Pacific Southwest Maintenance Management School at Lake Arrowhead and would probably return to the City with many new and useful ideas. 2.6 CIP Program Report — CSD/Rose a. Trail and Trail Head Development at Sycamore Canyon Park -- Under Construction. Was to be completed by the end of November 2005 and may extend into December: The biggest remaining issue is whether the street would have to be trenched for a 3" conduit to replace the 1 Yz" conduit at an additional cost of $12,000. This item may have to go back to City Council for consideration of additional funds to complete the project. b. Picnic Shelters at Pantera Park — to be completed by end of November. c. Sycamore Canyon Park ADA Retrofit — Phase III — Plans and Specifications due by November 28 and construction slated to begin early spring with completion in time for Concerts in the Park 2006 series. d. Lorbeer Ball Field — Artificial Turf/Restrooms — Awaiting response from the Pomona Unified School District. e. Paul C. Grow Park — Staff hosted a neighborhood meeting last night to discuss what types of improvements the residents would like to see at the park. Discussed at the meeting were: pre-school age play equipment, drainage improvements, landscaping of slopes, issues with the back stop, possible picnic shelter, and rubberized surfacing for the elementary age play equipment. F. Design of Restroom/Storage Building at Pantera Park — RJM Design Group working on the conceptual plans. NOVEMBER 17, 2005 PAGE 3 P&R COMMISSION g. Design of Trail Access Points — Group Delta has the materials to begin making plans for the trail access points at Clear Creek Canyon and at Steep Canyon up to the Diamond Bar Center at Summitridge Park. VC/Grundy asked if the subcommittee/ad hoc committee would need to meet to review and discuss the Hirsch & Associates proposed plans for Sycamore Canyon Park. He said he was concerned about whether the group would have to meet in December to avoid unnecessary holdup of further progress. CSD/Rose said he would schedule a meeting. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Commissioners concurred to adjourn the regular December meeting due to lack of quorum. Chair/Lyons agreed with VC/Grundy that Sycamore Canyon should be completed prior to the 2006 Concerts in the Park series. C/Owens announced that he and VC/Grundy met with staff to discuss the Facility User document. He felt it would be a good gesture for the Commission to send thank you letter to individuals, businesses and groups for donation of funds and support of programs and activities. VC/Grundy thanked CSD/Rose, RS/Wright, CM/Lowry and others who worked with D.B. AYSO to help plan activities in the spring of 2006. He congratulated Chair/Lyons and C/Chang on their recent elections (to the Walnut Valley Unified School Board). C/Liang said he was thankful that the election was over and the City could move forward. Chair/Lyons was excited about Sunday at the Center and about moving forward with Sycamore Canyon Park. ADJOURNMENT: Upon motion by VC/Grundy, seconded by ClOwens and with no further business before the Parks & Recreation Commission, Chair/Lyons adjourned the meeting at 7:45 p.m. Attest: Nancy Lyon , Chun Rjei ctfu ly Submitted, `se, Secretary