Loading...
HomeMy WebLinkAbout10/27/2005 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive OCTOBER 27, 2005 CALL TO ORDER: Acting Chairman Ling -Ling Chang called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAOMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Acting Chairman Ling -Ling Chang and Commissioners Benny Liang and Ted Owens. Staff Present: Bob Rose, Director of Community Services; Nancy Fong, Interim Community Development Director; Bryan Petroff; Parks and Maintenance Supervisor—DB Center; Sara West, Recreation Superintendent; Alison Meyers, Recreation Specialist and Marisa Somenzi, Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR 1.1 Approval of Minutes of September 22, 2005 Regular Meeting. C/Owens moved, C/Liang seconded to approve the Minutes of the Regular Meeting of September 22, 2005. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Liang, Owens NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chang ABSENT: COMMISSIONERS: VC/Grundy, Chair/Lyons 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/West CSD/Rose responded to C/Owens that the basis for the City's fee-based system is that the City is 100 percent reimbursed for the direct costs of its programs. OCTOBER 27, 2005 PAGE 2 P&R COMMISSION 2.2 Diamond Bar Community Foundation Oral Report — C/Chang reported that the Foundation was looking forward to its fundraising dinner at the Diamond Bar Center and that the Foundation hired a part time staff person to take care of administrative matters. 2.3 Library Task Force Oral Report — no report. 2.4 Youth Master Pian Oral Report — RS/Meyers reported that the first Youth Master Plan collaborative meeting was held on October 17 with 19 people present. Many more are expected to attend the next meeting scheduled for November 14 at 4:00 P.M. that was scheduled to include high school students. The intent of the November 14 meeting is to determine what the collaborative model should like and what the youth development model should look like. The project is moving forward as planned. 2.5 Parks Report — PMS/Jordan reported that the majority of the punch list items for the October walk-thru for Heritage, Maple Hill, Ronald Reagan and Pantera parks were completed. 2.6 CIP Program Report — CSD/Rose a. Trail and Trail Head Development at Sycamore Canyon Park — Under Construction to be completed by the end of November 2005. b. Picnic Shelters at Pantera Park — to be completed by end of November. c. Sycamore Canyon Park ADA Retrofit — Phase III — Plans and Specifications due by November 21 and construction slated to begin early spring with completion in time for Concerts in the Park 2006 series. d. Lorbeer Ball Field — Artificial Turf/Restrooms — Staff spoke with Little League to determine their interest in working with the City to include ball field fighting. AC/Chang said she attended the school board election debates. When she asked if candidates would support artificial tun` current members responded that it was not fair if one field looked different from other fields and she felt that based on the responses that the City should look into other alternatives. e. Larkstone Park Pian — Staff and C/Liang and C/Owens toured the project area. TCDD/Fong reported that the project was in the early planning stages. She provided the Commissioners with a conceptual plan showing the general area of the school and JCC's building site. Due to the hillside topography JCC will provide an EIR and propose to terrace the park. ICDD/Fong responded to AC/Chang that the project would most likely go before the Planning Commission for review in March/April 2006 for entitlement with construction commencing late 2006 or early 2007. Paul C. Grow Park ADA Retrofit — Contract for design awarded to Purkiss Rose -RSI. Staff met with the Quail Summit Elementary School principal who is very supportive of the project and asked that certain elements such as a shade structure and rubberized play surface be included in the project. The City intends to apply for a tire waste grant that would help with the resurfacing of the tot lot and could also be used for the ADA Retrofit at Sycamore Canyon Park. OCTOBER 27, 2005 PAGE 3 P&R COMMISSION g. Design of Restroom/Storage Building at Pantera Park — Staff is recommending award of contract to RJM Design Group on November 1. h. Design of Trail Access Points— Group Delta is doing the engineering for the two trail access points. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.2 Review of Ordinance No. 08-2005 allowing the use of non -motorized scooters in the Peterson Park Skate Park. CSD/Rose presented staffs report and confirmed staff's recommendation that the Parks and Recreation Commission recommend that the City Council allow non -motorized scooter use in the skate park on a permanent basis. Eric Loree believed the program was working well because no one had made a derogatory remark and the razor users were not getting in the way of the skateboarders and visa versa. John Radke said that most of his friends were skateboarders and that they were happy and proud that he and his friends were able to use their razors at the skate park. C/Owens moved, C/Liang seconded, to recommend that the City Council allow use of non -motorized scooters in Peterson Park's skate park on a permanent basis. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Liang, Owens, AC/Chang NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Grundy, Chair/Lyons 4.1 Consideration of new fencing at Pantera Park to block illegal access of private vehicles onto athletic fields. CSD/Rose presented staffs report and indicated that staff was recommending that the Parks and Recreation Commission forward a recommendation for City Council's approval to install a two -rail white vinyl fence with maintenance gate at Pantera Park to prevent unauthorized vehicles from driving onto the park fields. CSD/Rose responded to C/Owens that the City would spend about $15,000 a year to mitigate the ruts. In this instance, staff is also concerned with aesthetics for this newer showcase park. C/Owens said he believed the vinyl fencing was much more aesthetically pleasing than chain link fencing and that it would enhance the park. C/Owens moved, C/Liang seconded, to recommend City Council approval of installation of two -rail white vinyl fencing at Pantera Park to keep OCTOBER 27, 2005 PAGE 4 P&R COMMISSION unauthorized vehicles off of the fields. Motion carried by the following Roll Cali vote: AYES: COMMISSIONERS: Liang, Owens, AC/Chang NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Grundy, Chair/Lyons 4.3 Presentation of Recreation Trails Program — CSD/Rose gave a Power Point presentation. 5. ANNOUNCEMENTS: None Offered. ADJOURNMENT: Upon motion by C/Liang, seconded by C/Owens and with no further business before the Parks & Recreation Commission, AC/Chang adjourned the meeting at 8.18 p.m. ZRespeclly S bmitted, , ecretary Attest: Ling -Ling Ch cting Chairman