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Home My WebLink About09/22/2005 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 Copley Drive SEPTEMBER 22, 2005 CALL TO ORDER: Chairman Lyons called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Marty Torres led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Nancy Lyons and Commissioners Dave Grundy, Benny Liang and Ted Owens. Commissioner Ling -Ling Chang was excused. Staff Present: Bob Rose, Director of Community Services; Bryan Petroff; Parks and Maintenance Supervisor; Sara West, Recreation Superintendent; Christy Murphey, Recreation Specialist; Margot Suarez, Recreation Coordinator/Day Camp, and Marisa Somenzi, Administrative Assistant. SPECIAL PRESENTATIONS: a) Recognition of former Parks and Recreation Commissioner Marty Torres. b) Presented Certificates of Completion and Stipends to Summer Volunteen Participants. RECESS: Chair/Lyons recessed the meeting at 7:17 p.m. RECONVENE: Chair/Lyons reconvened the meeting at 7:37 p.m. MATTERS FROM THE AUDIENCE: None Offered. ELECTION OF VICE-CHAIRMAN: C/Liang nominated Commissioner Grundy. Commissioner Owens seconded the nomination. Commissioner Grundy nominated Commissioner Liang. Commissioner Liang declined the nomination. Nominations were declared closed. SEPTEMBER 22, 2005 PAGE 2 P&R COMMISSION Commissioner Grundy was unanimously elected to serve as Vice Chairman of the Parks and Recreation Commission. CALENDAR OF EVENTS: As Listed in the Agenda and reported by CSD/Rose. 1. CONSENT CALENDAR C/Grundy moved, C/Liang seconded to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Liang, VC/Grundy, Chair/Lyons NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Owens ABSENT: COMMISSIONERS: Chang 1.1 Approved Minutes of August 25, 2005 Regular Meeting 1.2 Received and Filed Commission Handbook. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/West RS/West responded to C/Owens that in addition to the adult sports listed, the Recreation Program includes adult basketball. Chair/Lyons asked why some of the volunteers for the Halloween events were coming all the way from Troy and Fullerton High Schools. RS/West said that some D.B. residents attend Troy and Fullerton High Schools and participate in local events to complete their required volunteer hours. Chair/Lyons asked that when the report was compiled that staff compare the bottom line figures for the 2005 Concerts in the Park series to the 2004 series because she was curious about whether the City was on at least a break-even basis with the program. 2.2 Diamond Bar Community Foundation Oral Report — CSD/Rose reported that according to Jody Roberto the Foundation was working on its gala event and was looking for input from recreation staff for use of the proceeds. 2.3 Library Task Force Oral Report — no report. 2.4 Youth Master Plan Oral Report — CSD/Rose stated that the collaborative was being formed. The Walnut Valley Unified School District chose not to move forward with adoption of the plan until they hold a study session with staff members present to answer questions and that WVUSD preferred to wait until March to adopt the plan. Staff is awaiting word from the federal government regarding approval of the work plan for the $256,000 grant. SEPTEMBER 22, 2005 PAGE 3 P&R COMMISSION 2.5 Parks Report — PMS/Petroff presented an update on the walkthrough repair items for Heritage Park, Maple Hills Park, and Ronald Reagan Park. 2.6 CIP Program Report — CSD/Rose a. Trail and Trail Head Development at Sycamore Canyon Park — Under Construction. CSD/Rose responded to C/Liang that there were four parking spaces at the trailhead including one handicapped space. The design of the area also includes openings in the curb line for angle parking. b. Picnic Shelters at Pantera Park -- to be completed by end of November. c. Sycamore Canyon Park ADA Retrofit — Phase 11 — Completed. d. Sycamore Canyon Park ADA Retrofit — Phase III — Council approved Phase I I I with the provision that the turnaround area would be increased in width to accommodate passengervans. CSD/Rose announced that the cost estimate for Sycamore Canyon Park ADA Retrofit Phase III was $750,000 and the City had budgeted $795,000 in grant funds for the project. VC/Grundy said that it was unfortunate that the headline for the Daily Bulleting newspaper article was entitled "Park enhancements costing City $750,000" when it might have been better to read that the "City invests $750,000 in park enhancements." The article was good but the headline had a somewhat negative connotation. e. Starshine Park ADA Retrofit — Backflow Preventer Cage to be installed. f. Lorbeer Ball Field — Artificial Turf/Restrooms — CM/Lowry sent a letter to PUSD seeking the district's feedback as to whether it was in agreement with completing the proposed project. g. Larkstone Park Plan — Pending meeting with Richard Gould, JCC Development to negotiate park plans. h. Paul C. Grow Park ADA Retrofit— Contract fordesign awarded to Purkiss Rose -RSI. VC/Grundy asked about the construction taking place at Lorbeer and whether it would have any affect on the City's plans. CSD/Rose said it would not affect the City's plan. CSD/Rose reported that D.B. Centerwas struck by lightning. The insurance adjuster estimates repair in the range of about $15,500 for damage to electrical components. However, the estimate was likely to go even higher. C/Owens asked for a park tour of Sycamore Canyon Park and the proposed Larkstone Park on Friday. Chair/Lyons asked to be included in the walkthrough and agreed that it would be timely to invite PM/Fong to make a presentation to the Commission regarding the SEPTEMBER 22, 2005 PAGE 4 P&R COMMISSION proposed construction for the area adjacent to Larkstone Park. CSD/Rose presented the details of Sycamore Canyon Park ADA Retrofit Project Phase III to the Commissioners. 4. OLD BUSINESS: 3.1 Update of f=acilities Use Document — Continue discussion of limiting free athletic facility use to Diamond Bar based non-profit organizations with a certain percentage of Diamond Bar residents or to "participant" programs. CSD/Rose recommended that the Commission establish an ad hoc committee to study this issue with staff and develop a recommendation for the Commission to consider at a future meeting. C/Owens and VC/Grundy volunteered to serve on the ad hoc committee and Chair/Lyons confirmed appointment of VC/Grundy and C/Owens to the ad hoc committee. NEW BUSINESS: 4.1 Schedule of Meetings in November and December 2005—the Commission's regularly scheduled meeting dates are November 17 and December 22 respectively. The Commission concurred to meet on November 17 and tentatively agreed to adjourn the December 22 meeting due to lack of quorum. 5. ' ANNOUNCEMENTS: C/Liang said he heard a lot of positive feedback about table tennis at Heritage Park and wanted to know if only D.B. residents could participate. CSD/Rose responded no and said that anyone could participate at no charge. C/Liang felt that as a courtesy the Commission should send a congratulatory letter to RS/Meyers for winning the Technical Assistance Award because she was instrumental in offering a lot of input on the Youth Master Plan. The Commission concurred. C/Owens thanked the Commission for making him feel welcome at his first meeting. VC/Grundy welcomed C/Owens to the Commission. He commented that the soccer fields are in good condition this year. He wished Bob Zirbes continued strength and improvement and hoped that everyone would keep C/Zirbes in their thoughts. Chair/Lyons welcomed C/Owens to the Commission. She congratulated RS/Meyers on receiving the Technical Assistance Award for the Youth Master Plan. She noted that RC/Suarez did a great job recognizing the Volunteens. SEPTEMBER 22, 2005 PAGE 5 P&R COMMISSION ADJOURNMENT: Upon motion by VC/Grundy seconded by C/Liang and with no further business before the Parks & Recreation Commission, Chair/Lyons adjourned the meeting at 8:55 p.m. Ily)Submitted, Bdb` dse, Secretary Attest: Nancy Lyo s, hairman