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Home My WebLink About06/23/2005 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 Copley Drive JUNE 23, 2005 CALL TO ORDER: Chairman Lyons called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD1Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Nancy Lyons, Vice Chairman Marty Torres and Commissioner Ling -Ling Chang, Dave Grundy and Benny Liang. Staff Present: Bob Rose, Director of Community Services; Bryan Petroff, Parks and Maintenance Supervisor, Diamond Bar Center; Ryan Wright, Recreation Supervisor, and Marisa Somenzi, Administrative Assistant. PRESENTATION OF 2005 CITY YOUTH SOCCER SPORTSMANSHIP AWARDS — Presented by RS/Wright. RECESS: Chair/Lyons recessed the meeting at 7:09 p.m. RECONVENE: Chair/Lyons reconvened the meeting at 7:13 p.m. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR 1.1 Approval of Minutes of May 26, 2005 Regular Meeting. VC/Torres moved, C/Chang seconded, to approve the Consent Calendar with corrections. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: VC/Torres, Chair/Lyons NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Grundy, Liang ABSENT: COMMISSIONERS: None JUNE 23, 2005 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/Wright Chair/Lyons asked if the City was using Summitridge for the summer baseball program and RS/Wright responded no. The only group that was scheduled for Summitridge Park was Diamond Bar Girls Softball for their annual tournament about two weeks ago. Without restrooms and parking it was difficult to schedule activities. Pop Warner will be using this park for practice on Monday through Thursday at 4:00 p.m. beginning in August. CSD/Rose responded to VC/Torres that there was a plan for restrooms that had been put on hold pending determination of possible changes to the Park's configuration. RS/Wright announced that the facilities allocation user group subcommittee would meet next Tuesday evening at 6:30 p.m. at the Diamond Bar Center. 2.2 Diamond Bar Community Foundation Oral Report VC/Torres reported that the Foundation was attempting to attract new board members that had a stake in the City and were willing to volunteer time to help meet the organization's goals. In addition, the Foundation was focusing on ways to promote itself within the community and also working on fundraising efforts. 2.3 Library Task Force Oral Report — no report offered. 2.4 C.I.P. Program Report -- CSD/Rose a. Sycamore Canyon Park ADA Retrofit Phase 11— CSD/Rose reported that construction was moving along with only the picnic shelter remaining that has not yet arrived. The bridge was fixed; there are additional parking spaces, an ADA accessible drinking fountain, new drainage, walkways and picnic tables. Staff is very pleased with the contractor and his work. b. Sycamore Canyon Park ADA Retrofit Phase III —CSD/Rose explained that a meeting would be scheduled with Pat Hirsch to look over plans for Phase 111 so that the construction documents could move forward. RS/Wright offered Monday, July 11 at 7:30 a.m. or in the afternoon. Chair/Lyons and C/Grundy offered they could meet at the park at 7:15 a.m. C. Starshine Park ADA Improvements—CSD/Rose indicated that the Tot Lot was completed and there were two pieces of work not yet completed. Staff was surprised to learn that Walnut Valley Water insisted a new water meter be installed to accommodate the drinking fountain - yet to be completed; and electrical poles for the security lights were on back order. These items are the last items under the JUNE 23, 2005 PAGE 3 P&R COMMISSION control of the contractor. Staff expects the contractor to be completed within the allotted 30 days. If not, the contractor will be in town working on the Sycamore Canyon Park Trail and Trailhead Project and should be able to move from one project to the other without additional cost to the City. d. Sycamore Canyon Park Trail and Trailhead Project — CSD/Rose reported that on Tuesday June 21 the City Council awarded the contract to C.S. Legacy and the project is ready to move forward. e. Pantera Park Picnic Shelters — CSD/Rose was pleased to report that the contract was awarded on Tuesday night and the shelters would finally be going up. Parks Report — PMS/Petroff stated that the annual renovation of the Pantera sports fields was underway. Work on the following items was completed on June 17: Scalping, aerification, seeding and top dressing. Also on June 17 a temporaryfence was installed around the perimeter of the fields to restrict foot traffic and protect the new seed until germination. it was reported that there was standing water in the skate park, possibly coming from an irrigation source. Upon inspection, staff found water seeping up into the skate park through seams in the concrete. Staff contacted a geotechnical consultant to inspect the area and help determine the source of the water and find a remedy. Staff will report back to the Commission at a later date. Chair/Lyons said she was concerned about the park walkthrough schedule. AA/Somenzi responded that she had confirmed dates and times with everyone except VC/Torres. Chair/Lyons said she did an unscheduled walkthrough at Heritage Park today because she drove by to see how the Day Camp was going. She was happy to report that the park looked good, the playground was very nice and the natural light was good. One of the problems with the park was that it lacked a rustic feel. 3. OLD BUSINESS: Chair/Lyons asked for a monthly status of the Youth Master Plan and CSD/Rose reported that the Plan was adopted by the City Council on Tuesday night. In July staff takes the Plan to the WVUSD and PUSD. The collaborative meetings are scheduled to begin in September. In addition, on Tuesday night the Council approved use of Razors in the Skate Park for a six- month trial period. C/Chang was very happy that C/Herrera came to the conclusion that it was important to get the kids off of the street. Prior to C/Herrera's motion C/Chang was very tempted to speak in favor of the issue and she felt it was good that the proposal was for a six-month trial period. C/Grundy asked for an update on the artificial turf proposal for Lorbeer Middle School. CSD/Rose explained that there was no new information. However, the City Council approved funds to build the restroom structure to satisfy a request from JUNE 23, 2005 PAGE 4 P&R COMMISSION PUSD administration. Staff hopes that this gesture will help move this project forward. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Chair/Lyons announced that this year's book for Read Together D.B. was chosen, an eNcellent book for all ages entitled Wish you Well by David Baldacci. C/Liang reported on his visit to Heritage Park where he found the restrooms to be clean. He attended the Volunteen program recently and found it to be a very well organized program except for one thing— that there are more Volunteens than there is room to accommodate them. Everyone was in one room and it was very crowded. He felt the group should be broken up into smaller groups. C/Grundy said he was happy to be back and missed the last two meetings. He too recently visited Heritage Park. VC/Torres congratulated Jack Tanaka and wishes him and his colleagues well. He said he looked forward to the Council's support of the Commission and the programs that Parks and Recreation offers. Chair/Lyons said that she visited Chino Hills last week and noticed they were sponsoring a summer teen dance for the 7h and 8h graders. She asked if there was any money in the budget for such programs and CSD/Rose said not at this time because the focus was on getting the Youth Master Plan adopted, with programs following. There are grant funds available from the United States Department of Education and Safe Parks Act that could be allocated for teen programs at some point. Chair/Lyons requested for the Commission' to review the list before it is presented to the City Council. ADJOURNMENT: Upon motion by C/Chang, seconded by VC/Torres and there being no further business before the Parks & Recreation Commission, Chair/Lyons adjourned the meeting at 7:50 p.m. Attest: