HomeMy WebLinkAbout05/26/2005 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER
29865 Copley Drive
MAY 26, 2005
CALL TO ORDER:
Chairman Lyons called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley
Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
C/Chang led the Pledge of Allegiance.
9. ROLL CALL:
Present: Chairman Nancy Lyons, Vice Chairman Marty Torres and
Commissioner Ling -Ling Chang
Commissioners Benny Liang and Dave Grundy were excused.
Staff Present: Bob Rose, Director of Community Services; Anthony Jordan, Parks
and Maintenance Supervisor; Sara West, Recreation Supervisor 11; Andee Tarazon,
Community Services Coordinator for Special Events, and Marisa Somenzi, Administrative
Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
CONSENT CALENDAR
VC/Torres moved, Chair/Lyons seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
VC/Torres, Chair/Lyons
NOES:
COMMISSIONERS:
None
ABSTAIN.
COMMISSIONERS:
Chang
ABSENT:
COMMISSIONERS:
Grundy, Liang
1.1 Minutes of the April 28, 2005 Regular Meeting — as presented
MAY 26, 2005 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report — RSII/West
VC/Torres asked if it was possible to set up an information booth at the
Concerts in the Park. RSII/West responded that information booths were not
allowed except for the City booths and a couple of grandfathered booths.
However, food booths were allowed. The deadline is June 3 for
consideration.
C/Chang asked what the Diamond Bar Community Foundation was
permitted to do during the concert the group sponsored. RSII/West said that
usually a Foundation member was invited to speak during the Mayor's
introduction speech. In addition, the advertising acknowledges that the
concert was sponsored by the Foundation. The Foundation is permitted to
have an information booth.
Chair/Lyons complimented staff for getting the Recreation Guide out early.
She asked if someone was taking photos during tonight's senior dance and
RSII/West responded yes. Chair/Lyons suggested a senior photo be used as
a cover for the next Recreation Guide.
Chair/Lyons asked if it was true that the YMCA had five booths at the City
Birthday Party and if so, whether they should they have been allowed to
have five booths. RSII/West said that when she has extra booths the YMCA
signs up to take as many extras as are available. The YMCA and the City
have an excellent working relationship. RSII/West responded to Chair/Lyons
that the City received some reimbursement from the company providing
rides that were inoperable. Chair/Lyons said that there were many positive
comments about the Birthday Party and especially for RSII/West. She hoped
that CSD/Rose had passed along the Commissioners comments from the
last meeting. RSII/West said she found the comments in the minutes and
thanked the Commissioners.
2.2 Diamond Bar Community Foundation Oral Report
VC/Torres said that C/Chang was doing an excellent job as Chair of the
Foundation. The Foundation met this week and Chair/Chang implemented a _
revised and streamlined procedure for evaluating funding requests. The
Foundation is in the planning stages for a formal dinner dance to be held on
December 3. The Foundation discussed a follow up promotion for file sales
and created a formal routine with faster turnaround time. In addition, the
Foundation will set up a Website to display digital photos of the tiles to show
how they are displayed at the Diamond Bar Center.
2.3 Library Task Force Oral Report — no report offered.
2.4 C.I.P. Program Report — CSD/Rose
MAY 26, 2005 PAGE 3 P&R COMMISSION
a. Sycamore Canyon Park ADA Retrofit Phase 11 — Construction
commenced on Monday, May 16, 2005 and is scheduled for
completion by July 16.
b. Sycamore Canyon Park Trail and Trailhead Project — Bid opening
Tuesday May 31, 2005 with award of contract on June 7.
C. Citywide Landscape Improvements — Bid opening Tuesday, June 14,
2005 with award of contract by June 21.
d. Starshine Park ADA Improvements — Currently under construction
with completion delayed due to ongoing negotiations with Walnut
Valley Water District regarding the drinking fountain.
In response to Chair/Lyons CSD/Rose reported that in conjunction
with her recommendation the Council wished to have a ribbon -cutting
ceremony in July during Parks and Recreations Month.
CSD/Rose reported that staff was working with Pat Hirsch to move forward
with Phase III of the Sycamore Canyon Park project. With the exception of a
building that had been moved to Phase IV all other components of Phase 111
would be implemented.
2.5 Parks Report — PMS/Jordan
PMS/Jordan reported that winter season walkthroughs were completed for
the following parks: Peterson (Chang), Pantera (Torres), Sycamore Canyon
(Liang), Summitridge and the Diamond Bar Center (Chair/Lyons) and
Heritage Park (staff). Over the past several weeks, staff has been
systematically working to complete the punch list items as indicated within
the packet. In addition, items 9, 10 and 11 for Heritage Park were also
completed as part of an Eagle Scout project. Please see below the
spring/summer season schedule:
COMMISSIONER DATE PARK
Chang
Torres
Lyons
3. OLD BUSINESS: None
4. NEW BUSINESS: None
TBD
Maple Hill
TBD
Paul C. Grow
TBD
Starshine/R. Reagan
5. ANNOUNCEMENTS: Chair/Lyons thanked RS/Murphey and others for their
great assistance to the Friends of the Library at the Wine Soiree. She attended the
CAAP's Cultural Fair last month and the group expressed their gratitude to the
Parks and Recreation Commission for the work that had been done to prepare the
park for their event.
MAY 26, 2005 PAGE 4 P&R COMMISSION
ADJOURNMENT: Upon motion by C/Chang, seconded by VC/Torres and there being no
further business before the Parks & Recreation Commission, Chair/Lyons adjourned the
meeting at 7:36 p.m.
Resppctf�liy Submitted,
Secretary
Attest:
xi/JA �
Nancy LyLonV, Ch an