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HomeMy WebLinkAbout05/27/2004 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 Copley Drive MAY 27, 2004 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Lyons led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Dave Grundy, Vice Chairman Nancy Lyons, and Commissioners Ling -Ling Chang and Marty Torres. Commissioner Benny Liang arrived at 7:11 p.m. Staff: Bob Rose, Director of Community Services; Teresa Arevalo, Senior Management Analyst; Ryan Wright, Recreation Supervisor and Bryan Petroff, Parks and Maintenance Supervisor MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR 1.1 Minutes for the April 7, 2004 Special Meeting with the City Attorney. C/Torres moved, VC/Lyons seconded, to approve the April 7, 2004 Special Meeting minutes as presented. Without objection, the motion was so ordered with C/Liang being absent. 1.2 Minutes of the April 29, 2004 Regular meeting. VC/Lyons moved, C/Chang seconded, to approve the April 29, 2004 Regular Meeting minutes as presented. Without objection, the motion was so ordered with ClLiang being absent. May 27, 2004 PAGE 2 P&R COMMISSION 1.3 Transmittal of "Thank you" letter to Round Table Pizza for its support of recreation programs in Diamond Bar — Received and Filed. 1.4 Transmittal of Telephone Survey Response from Youth Master. Plan Consultant — Received and Filed. Although C/Torres felt Ms. Wooldridge answered the Commissioners' questions to the best of her ability he was still concerned about the results of the telephone survey. He urged the City Council to drop telephone surveys such as this because they were redundant to the issues. CSD/Rose responded to VC/Lyons that about 5 percent of the survey calls were not completed. VC/Lyons felt that 5 percent was an acceptable figure. However, she agreed with C/Torres's comments. Commissioner Liang arrived at 7:11 p.m. 2. INFORMATIONAL ITEMS 2.1 Introduction of Bryan Petroff, Parks and Maintenance Supervisor — CSDIRose 2.2 Youth Master Plan — CSD/Rose 2.3 Recreation Program Report — RS/Wright RS/Wright responded to VC/Lyons that he and C/Torres have been communicating via email regarding possible volleyball programs and clinics for younger kids. He described "Get in the Games" sports camp as a two or three hour five-day camp at Pantera Park. 2.4 Diamond Bar Community Foundation Oral Report — ClChang. ClChang reported that the Foundation had a lengthy discussion about funding an additional "Concerts in the Park" beginning next year and ever year thereafter. The Foundation plans to sell glow necklaces at the July 4 concert. They were a big hit last year. She is inviting the Director of the Claremont Community Foundation to talk with the group about their organization. C/Torres spoke about the fundraiser dinnerldance in November at the Diamond Bar Center. ClChang agreed with CSD/Rose that the City should seek business sponsorship for the "Concerts in the Park" series. She would prefer to have the Foundation's funds used for larger one-time projects. CSD/Rose responded to C/Torres that he planned to present a thank -you letter from the Commission to Council Member Chang at the concert he is May 27, 2004 PAGE 3 P&R COMMISSION sponsoring. 2.5 C.I.P. Program Report — CSD/Rose a. Diamond Bar Center b. Trail Development at Sycamore Canyon Park C. Peterson and Pantera Park Improvements d. Sycamore Canyon Park Improvements — Phase II Update. CSD/Rose indicated to Chair/Grundy that as long as funding other than General Fund resources was available Phase Ill as envisioned by the Commission would likely move forward. CSD/Rose responded to C/Torres that the suggestion to upgrade the building had evolved into removing the portable building with a future concept to construct a nature center. 2.6 Sports Complex Task Force update. CSDIRose reported that the Task Force final reportwas accepted by the City Council. 2.7 Athletic Facility Ad Hoc Committee Update — RS/Wright- VC/Lyons asked that the Library Task Force update be placed on the agenda as an Information Item. Mayor Zirbes appointed Chair/Grundy and VC/Lyons to the task force. A series of five meetings were slated to discuss an alternative for potential upgrades to the old library and possible financing and construction of a new library if the City were successful in its bid for bond monies. Chair/Grundy suggested deleting the Sports Complex Task Force update from Agenda Item 2.6 and replacing it with Library Task Force update. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Chang said she was asked about senior access to the Diamond Bar Center. People have complained that when they visit the center there is no place for them to sit down. CSD/Rose explained that the Diamond Bar Center is more a community center than a senior center where all ages are invited and none of the rooms are set up as dedicated space for particular ongoing activities and instead, there are scheduled activities for scheduled times. C/Torres thanked RS/Wright for looking into youth volleyball. VC/Lyons reported that she was working with staff on a couple of new fall classes that would support "Read Together Diamond Bar." She passed around brochures May 27, 2004 PAGE 4 P&R COMMISSION trom North Orange County. During a recent visit to Maui she attended a park raising ceremony. D.B. is about the same population and wondered if the City might get the same type of sponsorship and assistance for a nature center in the future. She informed the Commission she would not be available for the June meeting. Chair/Grundy walked Pantera Park with ValleyCrest Landscape and commented that there was a great deal of enthusiasm and pride in their work that seemed to be lacking on the part of TruGreen. ADJOURNMENT: Upon motion by C/Torres seconded by C/Chang and there being no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:05 p.m. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 Copley Drive MAY 27, CALL TO Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Lyons led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Dave Grundy, Vice Chairman Nancy Lyons, and Commissioners Ling - Ling Chang and Marty Torres. Commissioner Benny Liang arrived at 7:11 p.m. Staff: Bob Rose, Director of Community Services; Teresa Arevalo, Senior Management Analyst; Ryan Wright, Recreation Supervisor and Bryan Petroff, Parks and Maintenance Supervisor MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. 1 CONSENT CALENDAR 1.1 Minutes for the April 7, 2004 Special Meeting with the City Attorney. C/Torres moved, VC/Lyons seconded, to approve the April 7, 2004 Special Meeting minutes as presented. Without objection, the motion was so ordered with C/Liang being absent. 1.2 Minutes of the April 29, 2004 Regular meeting. VC/Lyons moved, C/Chang seconded, to approve the April 29, 2004 Regular Meeting minutes as presented. Without objection, the motion was so ordered with C/Liang being absent. May 27, 2004 PAGE 2 P&R COMMISSION 1.3 Transmittal of "Thank you" letter to Round Table Pizza for its support of recreation programs in Diamond Bar - Received and Filed. 1.4 Transmittal of Telephone Survey Response from Youth Master Plan Consultant - Received and Filed. Although C/Torres felt Ms. Wooldridge answered the Commissioners' questions to the best of her ability he was still concerned about the results of the telephone survey. He urged the City Council to drop telephone surveys such as this because they were redundant to the CSD/Rose responded to VC/Lyons that about 5 percent of the survey calls were not completed. VC/Lyons felt that 5 percent was an acceptable figure. However, she agreed with C/Torres's comments. Commissioner Liang arrived at 7:11 p.m. 2. INFORMATIONAL ITEMS 2.2 Youth Master Plan - CSD/Rose 2.3 Recreation Program Report- RS/Wright RS/Wright responded to VC/Lyons that he and C/Torres have been communicating via email regarding possible volleyball programs and clinics for younger kids. He described "Get in the Games" sports camp as a two or three hour five-day camp at Pantera Park. 2.4 Diamond Bar Community Foundation Oral Report - C/Chang. C/Chang reported that the Foundation had a lengthy discussion about funding an additional "Concerts in the Park" beginning next year and ever year thereafter. The Foundation plans to sell glow necklaces at the July 4 concert. They were a big hit last year. She is inviting the Director of the Claremont Community Foundation to talk with the group about their organization. C/Torres spoke about the fundraiser dinner/dance in November at the Diamond Bar Center. C/Chang agreed with CSD/Rose that the City should seek business sponsorship for the "Concerts in the Park" series. She would prefer to have the Foundation's funds used for larger one-time projects. CSD/Rose responded to C/Torres that he planned to present a thank - you letter from the Commission to Council Member Chang at the May 27, 2004 PAGE 3 P&R COMMISSION sponsoring. 2.5 C.I.P. Program Report -CSD/Rose a. Diamond Bar Center b. Trail Development at Sycamore Canyon Park c. CSD/Rose indicated to Chair/Grundy that as long as funding other than General Fund resources was available Phase III as envisioned by the Commission would likely move forward. CSD/Rose responded to C/Torres that the suggestion to upgrade the building had evolved into removing the portable building with a future concept to construct a nature center. 2.6 Sports Complex Task Force update. CSD/Rose reported that the Task Force final report was accepted by the City Council. 2.7 Athletic Facility Ad Hoc Committee Update - RS/Wright. VC/Lyons asked that the Library Task Force update be placed on the agenda as an Information Item. Mayor Zirbes appointed Chair/Grundy and VC/Lyons to the task force. A series of five meetings were slated to discuss an alternative for potential upgrades to the old library and possible financing and construction of a new library if the City were successful in its bid for bond monies. Chair/Grundy suggested deleting the Sports Complex Task Force update from Agenda Item 2.6 and replacing it with Library Task Force update. 5. ANNOUNCEMENTS: C/Chang said she was asked about senior access to Diamond Bar Center. People have complained that when they visit the center there is no place for them to sit down. CSD/Rose explained that the Diamond Bar Center is more a community center than a senior center where all ages are invited and none of the rooms are set up as dedicated space for particular ongoing activities and instead, there are scheduled activities for scheduled times. C/Torres thanked RS/Wright for looking into youth volleyball. VC/Lyons reported that she was working with staff on a couple of new fall classes that would support "Read Together Diamond Bar." She passed around May 27, 2004 PAGE 4 P&R COMMISSION from North Orange County. During a recent visit to Maui she attended a park raising ceremony. D.B. is about the same population and wondered if the City might get the same type of sponsorship and assistance for a nature center in the future. She informed the Commission she would not be available for the Chair/Grundy walked Pantera Park with ValleyCrest Landscape and commented that there was a great deal of enthusiasm and pride in their work that seemed to be lacking on the part of TruGreen. ADJOURNMENT: Upon motion by C/Torres seconded by C/Chang and there being no further business before the Parks & Recreation Commission, Chair/Grundy adjourned the meeting at 8:05 p.m.