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HomeMy WebLinkAbout01/22/2004 PRC Minutes1 1 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.G.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive JANUARY 22, 2004 CALL TO ORDER: Chairman Hull called the meeting to order at 7:28 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 E. Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Torres led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, Vice Chairman Grundy and Torres. Commissioner Lui and Lyons were excused. Staff. Bob Rose, Director of Community Services; Sara West, Recreation Supervisor II, and Marisa Somenzi, Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. 3. OLD BUSINESS 3A Request for Morning Lighting of Tennis Courts at Pantera Park between 6:00 a.m. and 7:00 a.m. CSD/Rose reported that as a result of a request brought before the Commission at its October 3 meeting, a neighborhood meeting was scheduled at Pantera Elementary School on December 3 at 6:30 p.m. to discuss this matter. Staff sent out about 600 notices to the immediate neighborhood. There were no community members present for the December 3 meeting. Staff recommends that because no additional support for this request was received on December 3, 2003, that the Commission JANUARY 22, 2004 PAGE 2 P&R COMMISSION deny the residents' request to extend the lighting schedule for the tennis courts at Pantera Park. Andy Jethwani reiterated his request for lighting so that individuals could take advantage of early morning play. VC/Grundy asked Mr. Jethwani and Mr. Hari if they were present for the December 3 meeting. They responded they did not attend because they thought the meeting was for people who opposed the lights. Hanumantha Hari, agoin asked the Commission to provide players with early morning lighting of the tennis courts. To date no one has objected to the request. C/Torres said he appIreciated the request and the speakers' points of view but felt the Commission could not ignore the majority by approving a request made by a small group of people. It was not a personal decision but a decision based on the consideration of rules and guidelines put into effect by the Parks Departmeot. If there was a greater interest in having the lights turned on at an early!hour it might be feasible to consider the request. VC/Grundy asked CSD/Rose to comment on the current guidelines. CSD/Rose explained'that there are two different sets of rules in the packet — one for the hours of oeration that speaks to parks being open from one-half hour prior to sunrise nd to one half-hour after sunset with lighted facilities remaining open unti 10:00 p.m. This rule does not anticipate morning lighting. The second set of rules is Planning Commission Resolution NO. 95- 04 that was establised upon the development of Pantera Park that states that the daily hours o, operation for the park shall be limited to one-half hour before sunrise to 10100 p.m. He stated that the December 3 meeting was scheduled to see what reaction the neighbors would have to early morning lighting. VClGrundy said he concurred with C/Torres' statements. He appreciated the request but in reviewing the guidelines and community non -reaction to the change request, as matter of general interest, the current guideline should remain in effect. fl 1 JANUARY 22, 2004 PAGE 3 Chair/Hull concurred with VC/Grundy and C/Torres. P&R COMMISSION VC/Grundy moved, C/Torres seconded, to deny the residents' request to extend the lighting schedule for the tennis courts at Pantera Park. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Torres, VC/Grundy, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lui and Lyons CALENDAR OF EVENTS: As presented in the agenda. CONSENT CALENDAR 1.1 Regular Meeting Minutes for November 20, 2003. C/Torres moved, VC/Grundy seconded, to approve the minutes of November 20, 2003 regular meeting as presented. Without objection, the motion was so ordered with C/Lyons and C/Lui being absent. 2. INFORMATIONAL ITEMS 2.1 Youth Master Plan update — CSD/Rose reported that Youth Master Plan meetings were scheduled for Thursday, January 29 in room GB of the SCAQMD/Government Center Building; Saturday, January 31 at Heritage Paris Community Center; and Friday, February 6 for a steering committee meeting. The Search Institute Survey is planned for February. 2.2 Recreation Program Report — RS/Wright. 2.3 Diamond Bar Community f=oundation Oral Report Chair/Hull reported that the Foundation donated to the Snowfest. He worked one of the game booths at the event. Staffs efforts on the event were outstanding. Had Ling -Ling Chang and Andrew Wong not shown up to work the booth, he would have been alone all day. JANUARY 22, 2004 PAGE 4 P&R COMMISSION 2.4 C.I.P. Program Report - CSD/Rose. a. Diamond Bar Center — Completion slated for February 29. Staff is scheduled to bO in the facility on March 1 with the Grand Opening to take place on ;March 20, 2004. The Center has received a large number of bookings and inquiries about use of the facility. In spite of the facility opening a month later than anticipated, committed revenues for this fiscal year exceed $12,000. b. Trail Developrhent at Sycamore Canyon Park — progressing on schedule C. Summitridge Park — progressing on schedule d. Starshine Park Improvements — progressing on schedule e. Sycamore Ca�yon Park Improvements — Phase II — progressing on schedule. 2.5 Sports Complex Taslk Force update — C/Torres and VC/Grundy. C/Torres commend�d Mayor Zirbes on his organization structure. Group participation is very high and meetings are very productive. VC/Grundy reported on the most recent task force meeting. The group concentrated on the ultimate usage in relationship to what land might be available in or around D.B. He concurred with C/Torres that the meetings have been very effeively organized to assist the task force in delivering a meaningful proposar to the City Council, 4. NEW BUSINESS - None 5. ANNOUNCEMENTS -- Chair/Hull asked staff to place the March C.P.R.S. Conference on the February 26 agenda. VC/Grundy congratulated staff on, a wonderful Christmas party. In December he told staff about the experience he had with 'the survey for the Youth Master Plan. He complimented staff on their quick response and corrective actions. As a result of staff's actions, he felt the survey would be well received by the community and produce the intended results. C/Torres remembered VC/Grund expressing his concerns about the length of the survey. JANUARY 22, 2004 PAGE 5 P&R COMMISSION Discussion ensued. CSD/Rose said he would provide survey results at the next meeting if available. C/Torres said he would like to get a message to the senior groups about the Saturday night D.B.H.S. Bingo Night. CSD/Rose said that staff would be pleased to distribute flyers to the seniors. Chair/Hull commented that the new traffic signal in front of D.B.H.S. has created a traffic jam. Because of his increased activitywith AYSO he will no longer be available to serve on the Commission after February. ADJOURNMENT: Upon motion by VCIGrundy, seconded by ClTorres and there being no further business to come before the Parks and Recreation Commission, Chairman Hull adjourned the meeting at 8:24 p.m. Re pe lly Submitted, I s ,Secretary Attest: 1