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HomeMy WebLinkAbout03/27/2003 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive MARCH 27, 2003 CALL TO ORDER: Chairman Torres called the meeting to order at 7:02 p.m. in the SCAQMD/Governn Center Building Auditorium, 21865 E. Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chair Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Vice Chairman Hull, and Commission Grundy and Lui Commissioner Lyons arrived at 7:15 p.m. Staff: Bob Rose, Director of Community Services; Kim Crews, Ser Management Analyst; Ryan Wright, Recreation SuperviE Ryan McLean, Recreation Coordinator; and Marisa Somei Administrative Assistant. APPROVAL OF AGENDA: As Presented. PRESENTATION OF YOUTH BASKETBALL SPORTSMANSHIP AWARDS presentation by RS/Wright MATTERS FROM THE AUDIENCE: CALENDAR OF EVENTS: As presented in the agenda. 1. REORGANIZATION OF THE PARKS AND RECREATION COMMISSION: Chair/Torres thanked his fellow Commissioners for their efforts during his term office. He is very proud of the Commissioners and their long list accomplishments. 1.1 Selection of Chair in of MARCH 27, 2003 PAGE 2 P&R COMMISSION Commissioner Grundy nominated Commissioner Jeff Hull to serve as Chairman of the Parks and Recreation Commission for the ensuing term. Commissioner Lyons seconded the nomination. There were no other nominations offered. Without objection, Commissioner Jeff Hull was unanimously elected to serve as Chairman of the Parks and Recreation Commission. 1.2 Selection of Vice -Chair Chair/Hull opened nominations for Vice -Chair. Commissioner Torres nominated Commissioner Dave Grundy to serve as Vice -Chair of the Parks and Recreation Commission. Commissioner Lyons seconded the nomination. There were no other nominations offered. Upon voice vote, Commissioner Grundy was unanimously elected to serve as Vice -Chairman of the Parks and Recreation Commission. Commissioner Torres left the meeting at 7:25 p.m. 2. CONSENT CALENDAR 2.1 Approval of February 27, 2003 regular meeting minutes. VC/Grundy moved, C/Lui seconded, to approve the minutes of the February 27, 2003 regular meeting as presented. Without objection, the motion was so ordered with C/Torres being absent. 3. INFORMATIONAL ITEMS 3.1 Recreation Program Report— by RS/Wright. C/Lyons asked if the City planned a 4t' of July celebration this year. She received feedback from last year's attendants that there was too much talking during the event. SMA/Crews responded that the group would not be returning this year. Instead, the City contracted with the Norm Majors Orchestra for the patriotic music and is still negotiating with two other bands for swing music. She said she would submit her report to the Commission next month. Chair/Hull asked whether the City accepts liability for the soccer equipment to which CSD/Rose responded affirmatively. 3.2 Diamond Bar Community Foundation. Chair/Hull reported that the Foundation would conduct a second street sign sale on Saturday, May 17 at 1:00 p.m. at Sycamore Canyon Park. 3.3 Rivers and Mountains Conservancy Grant Requests. MARCH 27, 2003 PAGE 3 P&R COMMISSION SMA/Crews stated that staff submitted two grant proposals to the Rivet and Mountains Conservancy, one for $125,000 for trail and trailhead development at Sycamore Canyon Park and one $850,000 for acquisition of 2.5 acres at Clear Creek Canyon. 3.4 14�h Annual City Birthday Party Report —'Committee Members Lui and Lyons reported. 3.5 Parks Report — Don Hensley (ValleyCrest Introductions/Deficiencies) 3.6 C.I.P Program Report — by CSD/Rose a. Community/Senior Center b. Sycamore Canyon Park ADA Retrofit c. Starshine Park ADA Retrofit d. Pantera Park Picnic Shelters e. Trail Development at Sycamore Canyon Park VC/Grundy asked if the trail was intended to be just a walking trail or is it multi-purpose? CSD/Rose responded that the City's Trails Master Plan identifies the trail as a walking and bicycle trail, not equestrian. The composition will be decomposed granite. 4. OLD BUSINESS: 4.1 Proposed Agenda for Joint Meeting with the City Council — Power P int Presentation by SMA/Crews. SMA/Crews explained that staff used the same slides previously presented to the Commission during its study session and converted them to a power point presentation. She indicated that the Commission might want to consider making changes to the budget impacts slide. C/Lyons liked the first slide. She felt that there should be more emphasis n the fact that this is the last large piece of land available for acquisition. SMA/Crews recommended that the Commissioners make that point tot e Council during their verbal presentation and discussion. Chair/Hull felt the slide was okay as presented and that the vert presentation could include salient points. CSD/Rose responded to VC/Grundy that the only other project he is awa of is that a Council Member expressed interest in a BMX facility, Courn may also want to discuss park maintenance issues. MARCH 27, 2003 PAGE 4 P&R COMMISSION VC/Grundy asked how TruGreen has responded to staff's punch list. PMS/Hensley explained that TruGreen has started on the punch list. He has a meeting with them on Monday to discuss the list. At the end of the 30 days staff will again review the list with TruGreen. There were some concerns about some irrigation matters. Staff hopes that TruGreen complies. If not, another contractor will complete the work at TruGreen's expense. CSD/Rose stated that staff received a letter from TruGreen stating they intend to comply with all of the items on the list. CILui asked for an explanation of Proposition 12 and 40 — CSD/Rose complied. ClLyons felt that a brief explanation of each Phase of the Sycamore Canyon Park Retrofit would be helpful. CSD/Rose opined that the Commission might want to add a slide to indicate bullet point items regarding each of the three phases for the Sycamore Canyon Park ADA Retrofit, for instance. Chair/Hull did not want to lose Council's attention or go beyond the allotted time by including too much Information. One hour goes very quickly. Chair/Hull asked that staff handle the overall presentation with input from the Commissioners. Chair/Hull said he would speak on Site D and ClLyons agreed to speak on the Sycamore Canyon Park ADA Retrofit. VC/Grundy felt the Commission should provide Council with a definitive agenda. In terms of running through the agenda, it would be best for Chair/Hull to drive home the items that the Commissioners feel strongly about. As the agenda gets into areas of special interest the Chair could hand it off to individual Commissioners and then resume control of the discussion. CSD/Rose felt that staff should meet with Mayor Herrera and then hold further discussions with the Commissioners. 5. NEW BUSINESS: 5.1 FY 2003104 Budget Considerations and Priorities — presentation by CSD/Rose. ClLyons said that during today's walkthrough at Maple Hill she observed that one play structure needed to be replaced and should be added to the list. Regarding the "movies under the stars" project, an individual who is knowledgeable about this subject indicated that the project could be done with a 16mm projector and film making it a much less expensive venture. She said that in light of current agreements with the school district she could not support an expenditure of $600,000 for artificial turf. MARCH 27, 2003 PAGE 5 P&R COMMISSION VC/Grundy felt that the Commission needed to remain focused on pro iiding events and programs for teens. 6. ANNOUNCEMENTS: C/Lui said that he appreciated attending the semi lar in San Jose and wished he could have participated in more discussions. H felt fortunate to be able to work with staff during the event. if he were able toend next year's session he would plan to attend more activities. T- C/Lyons reported on her walkthrough of Sycamore Canyon Park. She thanked SMA/Crews for the new form to use during walkthroughs and found it to be very helpful. She referred to a newspaper article on the Larkstone property. Comments will be received at the District's office on Tuesday, April 1 at 7:00 p.m. VC/Grundy reiterated that he would not be present for the April 24 Commi sion meeting and joint study session with the City Council. He wished everyone we I. He will, however, be able to attend the City Birthday party. He enjoyed the confer nce in San Jose. It was a good and educational experience. He felt Diamond Bars ould be a presenter at the conference due to staff's professionalism. During the conference he walked some of the parks in San Jose. He commented that the river walk was interesting and felt that Sycamore Canyon Park could be considered for such a venture. He picked up information about climbing walls and sports rocks that he will share with C/Lyons after tonight's meeting. Chair/Hull welcomed VC/Grundy to his new position. He thanked outgoing Chair an Torres for his service to the Commission and the City. He attended the CIIRS Convention in San Jose and appreciated networking with other commissio ers. During one session he spoke with the community services director from Fontana about their skate park. Fontana -has 60,000 square feet for their skate park we have 10,000 square feet. The director from Fontana expressed concern that their skate park participants also refused to wear safety gear. The exhibits were gr at. He and VC/Grundy spent time with the Sports Rock representative discussing the climbing wall. Chair/Hull hoped to have information to present to the Council du ing the joint study session. He found some of the CPRS workshops to be interesting and some uninformative. He agreed with VC/Grundy that there was a general i ck of professionalism. CSD/Rose responded to Chair/Hull that just yesterday staff attended its first plan] meeting for the 2004 CPRS Conference. Staff will be participating in the opei session at next year's CPRS Conference in Anaheim. 1 ng MARCH 27, 2003 PAGE 6 P&R COMMISSION ADJOURNMENT: Upon motion by C/Lyons, seconded by CILui and there being no further business to come before the Commission, Chairman Hull adjourned the meeting at 8:41 p.m. Submitted, , Secretary Attest: