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HomeMy WebLinkAbout02/27/2003 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 E. Copley Drive FEBRUARY 27, 2003 CALL TO ORDER: Chairman Torres called the meeting to order at 7:03 p.m. in the Hearing Board Roc the SCAQMD/Government Center Building, 21865 E. Copley Drive, Diamond California 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Vice Chairman Hull, and Commiss Grundy, Lui and Lyons M of Bar, Staff: Bob Rose, Director of Community Services; Kim Crews, Senior Management Analyst and Marisa Somenzi, Administrative .. Assistant. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: C/Lyons reported that the Friends of the L Wine Soiree Fundraiser would be held Sunday, March 30 from 4:00 P.M. to 7:00 p. CALENDAR OF EVENTS: As presented in the agenda. C/Grundy stated that he would be unavailable for the scheduled joint meeting City Council. 1. CONSENT CALENDAR 1.1 Approval of Minutes of Regular Meeting of January 23, 2003. C/Lyons moved, VC/Hull seconded, to approve the minutes of the Janw 23, 2003 regular meeting as presented. Without objection, the motion w so ordered. 1.2 Approval of Minutes of the January 30, 2003 Study Session. i7 FEBRUARY 27, 2003 PAGE 2 P&R COMMISSION Chair/Torres moved, ClLyons seconded, to approve the Study Session Minutes of January 30, 2003 as presented. Without objection, the motion _.. . was so ordered. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report -- by Kim Crews, Senior Management Analyst Chair/Torres felt the brainstorming at the Study Session was very positive. ClLyons asked if the City would need to employ the Sheriff's Department to handle security and supervision at a large teen event. CSD/Rose stated that Community Resource officers usually supervise short duration events. The Commission concurred that all of the ideas presented were worth consideration and that staff should, depending upon budget constraints, prioritize the list. Chair/Torres felt that the teen program was important. ClLyons suggested the City might rent equipment from another City. AMS/Crews suggested the equipment could be rented for a test run prior to making a significant investment through purchase. 2.2 Parks Report — by Bob Rose, Community Services Director CSD/Rose reported that vandalism is the primary problem in the parks. Individuals are taking their 4 -wheel drive vehicles out onto park grounds and spinning them on the grass. Staff is looking for ways to keep the vehicles out of the parks. The vandalism of coke machines has increased and Coca-Cola intends to put the cages back on the machines. Chrysler-Dahlmier offered free electric carts to the National Parks Service. The National Parks service asked CPRS to distribute them throughout California as donations to city recreation programs. D.B. received one of the carts as a donation upon request. The cart is currently housed at Pantera Park and will be used to drag the fields, among other things. 2.3 14th City Birthday Party — Report by Committee Members Lyons and Lui. CSD/Rose asked Commissioners to give their shirt sizes to AAISomenzi. 2.4 C.I.P. Program Report — by Bob Rose, Community Services Director a. Community/Senior Center b. Sycamore Canyon ADA Retrofit FEBRUARY 27, 2043 PAGE 3 P&R COMMIS 31ON Phase I was completed June 30, 2002. Phase II is design—e( and estimated construction cost is $70,000 for the bridge to the parki ig lot to the bridge that leads to the lower tot lot. Stephen Albert, The Albert Group and Patrick Hirsch, Hirsh & Associates, Inc. presented the Phase III design concept. VC/Hull and Chair/Torres thanked Commissioners Lyons and Grundy for their extensive work and effort on this project. C. Starshine Park ADA Retrofit The project is currently in the design phase. The plan inc doubling the size of the tot lot, adding a picnic shelter, a dri fountain, etc. The estimated cost of the actual construction is ; $250,000. Before construction, community meetings would be h determine the neighbor's acceptance of the proposal. d. Pantera Park Picnic Shelters Construction is slated to commence immediately following the C Birthday Party. e. Trail Development at Sycamore Canyon Park D.B. did not receive the grant from the State of California. The Ci in the process of applying for another grant through Rivers Mountains Conservancy. The City has $118,000 budgeted for $240,000 project. 3. OLD BUSINESS: 3.1 Youth Master Plan Status — report by SMA/Crews. SMA/Crews reported that strategic planning is essential. The Youth Ma Plan provides a roadmap for the City to move forward. The plan identi strengths and weaknesses of the community and identifies how and who best meet those needs over a period of time. Through the RFP process, found a consultant to work closely with staff. The consultant recommeni the City conduct a survey to gather useable data for strategic planning. determined that with current budget concerns, to delay this project. " project is now on the pending list. VC/Hull said this was one of his pet projects. Chair/Torres felt that this was a very important project and that if possi the City should move forward. CSD/Rose explained that administrative staff determined that this me should be put on hold due to budgetary concerns. The item could es ng to is d FEBRUARY 27, 2003 PAGE 4 P&R COMMISSION discussed during the joint meeting with City Council. 3.2 Proposed agenda for Joint Meeting with the City Council -- Thursday, April 24, 2003 at 5:00 p.m. SMA/Crews presented the proposed agenda as discussed at the Commission's study session. The Commissioners concurred to study the proposed agenda on their own time prior to the next Commission meeting and to forward their comments to SMA/Crews. VC/Hull felt that the proposed agenda was on track with items discussed during the study session. SMA/Crews asked C/Lyons to be prepared to make a presentation to Council on item d. Sycamore Canyon Park ADA Retrofit. Chair/Torres asked SMAICrews to bold the teen program titles and budget impact titles. 4. NEW BUSINESS: 4.1 Selection of Commission Representative to the Diamond Bar Community Foundation. Commissioners concurred to have Commissioner Hull continue as the Parks and Recreation Commission representative to the Diamond Bar Community Foundation Board. VC/Hull asked that the Diamond Bar Community Foundation report be a permanent part of the Commission agenda. 4.2 Schedule next series of park walk throughs. PARK COMMISSIONER DATE TIME Pantera & Paul C. Grow Torres TBD Heritage Grundy TBD Sycamore Canyon & Maple Hill Lyons 3127 10am Peterson Lui 516 10:30 am Ronald Reagan & Starshine Hull 4117 8:30 am 5. ANNOUNCEMENTS: C/Lui was concerned about next month's trip to San Jose and asked if anyone had suggestions for him. 1 C FEBRUARY 27, 2003 PAGE 5 P&R COMMISSION VC/Hull suggested that C/Lui refer to the packet and pick out sessions that e re of interest to him. Last year he attended an excellent session that concerned the care of high-risk kids. He further suggested that C/Lui plan to attend no more thati two or three sessions and set aside some time to look at vendor exhibits. CSD/Rose said that ordinarily, Commissioners and staff members set aside a time to meet to discuss the event. ClLyons wished she could attend the seminar. She attempted to book the He Park Community Center and could not get a Friday night. CSD/Rose said that senior programs take priority for the use of Heritage Community Center. ClLyons asked the Commissioners if they read The Tribune article aboui the Summer Volunteen Program last week. She congratulated RS/West on a wonerful article. VC/Hull reported on the status of work being done by the Diamond Bar Community Foundation. Tile sales continue to May 1. The Foundation recently held a fundraising sale of more than 200 used street signs. All but 10 signs were sold and about $1,800 was deposited in the bank account as a result of the sale. Area 5 signs will be auctioned on Saturday, May 10 at 1:00 p.m. with an opening b d of $20. The Foundation hired a grant writer on a month-to-month basis. A fund development session will be held on April 19. He recently learned that the Ci ' -.y of San Fernando received a 5 million -dollar grant to build a swimming pool He obtained the name and address of the grant writer for the Foundation's grant writer's use. VC/Hull asked if the matter of a new landscape contractor had gone to Co ncil. CSD/Rose reported that consideration of a new landscape contractor is on the Council's agenda for Tuesday, March 4. C/Grundy refereed a soccer game at Peterson Park recently and the park we s in much better condition than it was last fall. He noticed that there was a s nior excursion to visit the Titanic Exhibit. He visited the exhibit and found it to t ery worthwhile. Chair/Torres reported that the Region 31 soccer organization continues to plan the Cottontail Country Classic Tournament for April 11, 12 and 13. Last year the organization hosted about 80 teams and this year they will host 128 teams. he interest is overwhelming. The City of D.B. will bring in about 4000-4500 peopl a to bolster its economy. ADJOURNMENT: There being no further business to come before the Commission, Chairman Torres adjourned the meeting at 9:27 p.m. FEBRUARY 27, 2003 PAGE 6 P&R COMMISSION Respectfully Submitted, Bo ose, Secretary Attest: hairman y Torres