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HomeMy WebLinkAbout10/24/2002 PRC MinutesCITY OF .DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A,Q M.DJTHE GOVERNMENT CENTER 21865 E Copley Drive OCTOBER 24, 2002 CALL TO ORDER: Chairman Torres called the meting to order at 7:00 p.m. in the Hearing Board Room of the SCAQMD/Government Center Building, 21866 E. Copley Drive, PLEDGE OF ALLEGIANCE: - Commissioner Lyons led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Vice Chairman Hull and Commissioners Grundy, Lyons and Lui. Staff: Bob Rose, Director of Community Services; Kim. Crews, Senior Management. Analyst; Marisa I Somenzi, Administrative Assistant and Chris Daugherty, TruGreen Landcare. MATTERS�FROM THE AUDIENCE: None Offered: CALENDAR OF EVENTS: As presented. in the agenda. 1. CONSENT CALENDAR 1.1 ' Approval of Regular Meeting Minutes of September 26, 2002. VC/Hull moved; C11-yons seconded, to approve the minutes of the September 26, 2002 meeting as presented. Without objection, the motion was so ordered. 3. OLD BUSINESS: 3.1 Parks Walk-through Schedule with Commissioners - Discussion of Park maintenance with TruGreen Landcare representatives, the City's landscape maintenance contractor: Chair/Torres explained his concerns about the watering of Pantera and `Peterson Parks and the fact that Pantera Park was twice closed . for reseeding during high Usage periods. He has seen standing water on the OCTOBER 24, 2002 PAGE 3 P&R COMMISSION. Chair/Torres said that the P&D data would be helpful but more emphasis should be given to real-time proactive care of the fields. The comfort level will only increase for the Commission when results. are visible. VC/Hull reiterated that he was in a park on -a Saturday morning and witnessed sprinklers working at 6:30 a.m. Mr. Daugherty said that the sprinklers are not programmed to come on during weekend hours. He believed that what VC/Hull' was a test Program that did not get zeroed out.. Hopefully, that scenario will not be repeated. CSD/Rose asked Commissioners to call the Sheriffs Department and asked to have a staff member paged in the event they witness a problem on the weekend. 'Staff will present an. irrigation report to the Commission at future meetings. Schedule of future Park Visits: Commissioner Park date Time VC/Hull Peterson 11/14/02 $:30 a.m Chair/Torres Pantera 10/30102 3:00 C/Lyons Ronald Reagan/ p.m. C/Lui Starshine 11/05/02 9:00 a.m. e C/Grund 11/12/02 10:00 a.m. - Y SHeritage Sycamore Canyon .11/19/02 8:00 a.m. VC/Hull Paul C. Growl Maple Hill/2/05102 8:30 a.m. .*Staff will visit: Summitridge.Park 2. fNFORMATIONAL ITEMS 2.1 Recreation- Program Report by SMA/Crews CSD/Rose explained to C/Lyons that the reason the senior's organization is limited in membership is because of the Heritage Park 115 person space limitation. That situation should be remedied when the new Community/Senlor Center opens. SMAJCrews stated that the City's programs are open to all seniors. Chair/Torres felt it would be reasonable to request each field user. group to Provide the total number of participants in their programs and the number of families that have completed the Code of Ethics. VC/Hull concurred and asked staff to determine how the groups feel about the forms and whether they believe the form has worked to their advantage. OCTOBER 24, 2002 PAGE 5 1P&R COMMISSION The cost estimate is $120,000 for two shelters. The budget . is $72,600. CSD/Rose intended to move forward to receive bids by listing one shelter as a bid alternate. The options are to redesign one shelter onto bid alternate the second shelter. Chair/Torres supported one shelter for that outlying area and that it be tom up one time only. CSD/Rose responded to C/Lyons that about 25-30 individuals could be seated in one shelter. VC/Hull agreed that. it should be doneproperly the first time and not traumatize the area a second time. The price is outrageous. C/Grundy, C/Lui and ClLyons also agreed with Chair/Torres. CSD/Rose said that based upon the `Commissioners' input, staff ..would pursue a redesign for one shelter. VC/Hull thought that the shelter was about 20 feet by 20 feet. " f. : Youth MasterPlan. $50,000 is budgeted for the project and an RFP is being prepared. 2.3 Meeting schedule of Commission during Holidays — Thursdays - November 21 and December 19, 2002.. The Commission agreed to keep the November 21 date and go dark on December 19 due to an anticipated lack of a quorum. VC/Hull asked to be excused for the November 21 meeting due to a prior commitment. 2.4 Department Reorganization CSD/Rose reported that Kim Crews was promoted to Senior Management Analyst. Ryan Wright was promoted to Recreation Supervisor in charge of the Athletics Program. The City has an opening for the Community Services Coordinator for Youth and Adult Sports position.. Applications for the Position will be accepted through November 27 with the expectation that the _position would be filled by the first of the year. Sara West has taken over the supervision of, Contract Classes: Sara will attend the facilities allocation meeting with Ryan in November and Ryan will assume allocation duties for the period January 1 through July 31, 2003. 4. NEW BUSINESS: None 5.' COMMISSIONER COMMENTS: C/Lui asked staff to coordinate the parking lot lights at the City's parks due to the end of daylight savings time.