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Home My WebLink About08/22/2002 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS 8, RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive AUGUST 22, 2002 CALL TO ORDER: Vice Chairman Hull called the meeting to order at 7:00 p.m. in the Hearing Board Room of the SCAQMD/Government Center Building, 21865 E. Copley Drive. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Vice Chairman Hull and Commissioners Grundy and Lui. Chairman Torres and Commissioner Lyons were excused. Staff: Bob Rose, Director of Community Services; Don Hensley, Parks Maintenance Superintendent; Kim Crews, Recreation Supervisor; Christy Murphey, Recreation Coordinator; and Debbie Gonzales, Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. The September 26, 2002 Parks and Recreation Commission meeting will be held in the SCAQMD/Government Center Auditorium instead of the Hearing Board Room. 1. CONSENT CALENDAR 1.1 Approval of Regular Meeting Minutes of July 25, 2002. C/Grundy moved, C/Lui seconded, to approve the minutes of the July 25, 2002 meeting as presented. Without objection, the motion was so ordered, with Chair/Torres and C/Lyons being absent. 1.2 Introduced Recreation Coordinator - Christy Murphey. 2. INFORMATIONAL ITEMS AUGUST 22, 2002 PAGE 2 P&R COMMISSION 2.1 Recreation Program Report — by RS/Crews. Of particular interest were the Concerts in the Park survey conducted at the final concert. Approximately 1000 individuals attended the final concert during which 285 evaluation cards were randomly distributed and collected. People indicated they liked the variety of music, loved the park, liked the shuttle service, appreciated the friendly and respectful staff members, felt safe in the environment and liked the fact that the concerts are sponsored by the City and free to the public. When asked what attendees liked least they responded most frequently that a lack of parking, not enough concerts in the series, smoking, and dogs. Individuals suggested the following for improving the series: Provide more concerts, increase the length of the concert from 1 Y2 hours to 2 hours, add more speakers to the sound system, add music that appeals to younger people (teens and children), and increase the height of the stage for better viewing. 173 individuals (60 percent) rated the series "excellent." 107 individuals (37.5 percent) rated the series good." 4 individuals rated the series "neutral." 1 individual rated the series "poor." 2.2 C.I.P. Program Report — CSD/Rose presented staffs reports on the following items: -- a. Community/Senior Center CSD/Rose reported that 25 contractors attended the mandatory bid meeting. Bid opening is scheduled for Thursday, September 5. Results will be provided at the September 26 Commission meeting. 2.3 Pantera Park Conditional Use Permit (CUP) CSD/Rose reported that the Planning Commission approved the Parks and Recreation Commission's recommendation to extend the ball field light schedule to 9:00 p.m. nightly. 2.4 Parks Report provided by Don Hensley, Parks and Maintenance Superintendent. PMS/Hensley presented an update on items that were repaired following recent park visits. C/Grundy asked if repair of drinking fountains is normal maintenance or are the facilities breaking down. PMS/Hensley said that in most cases, repair of drinking fountains means they are clogged and clogging is almost a daily occurrence. CSD/Rose indicated to C/Grundy that the City has $12,000 allocated in the current fiscal year budget for bleachers. The bid received to repair all of the AUGUST 22, 2002 PAGE 3 P&R COMMISSION bleachers was for $48,000. Therefore, the City will be able to repair the bleachers at one park at a time. CSD/Rose further explained that the bid to replace the bleachers was only about $1,000 more than the $48,000 quoted for retrofit. Therefore, the City is looking to replace the bleachers and the first park under consideration is Peterson Park. C/Grundy was also concerned about the broken concrete at Peterson Park. CSD/Rose explained that the broken concrete was a result of installation of the cell site. AT&T will repair the concrete after the site work is completed. The City is holding a $5,000 deposit from AT&T. C/Grundy pointed out that there was jagged concrete on the edge of the skate park ramp. VC/Hull reiterated his concern that every time he walks parks there are no doggie bags in the dispensers. 3. OLD BUSINESS: None 4. NEW BUSINESS. 4.1 Preliminary Evaluation of 4t' of July Blast. RS/Crews presented staff's report. Staff is working on a formal evaluation of this event and a draft evaluation has been provided to the Commissioners in order to give them an opportunity to comment on the format, the results to date and provide additional input. 84 percent of the 1,066 residents who live adjacent to Sycamore Canyon Park support having the fireworks show at the park again next year. Since the second show, the survey indicated that fewer people were concerned about fire safety. On a scale of 1 to 5, 7 people out of 169 rated the show as "poor," 6 rated it "fair," 24 rated it neutral, 52 rated it "good" and 76 as an "excellent" event. Overall, the response was very favorable. Every person she spoke with supported the event being held in the same location next year. Staff is aware of certain needs for future events such as, more portable restroom facilities, -open Golden Springs Drive earlier, etc. She reported that the cost of the event was within budget. C/Grundy felt the survey was very useful in memorializing events and concerns and being able to use the material for future planning. C/Lui said it was his first event and felt that for its magnitude, it was well planned and executed. Staff did a marvelous job in producing this show. VC/Hull pointed out that dollar for dollar, the 4h of July celebration is the best event sponsored by the City. It is a great event that he would like to see continued. AUGUST 22, 2002 PAGE 4 P&R COMMISSION 5. ANNOUNCEMENTS: CILui said he belongs to a senior citizen's group that uses Heritage Park on a weekly basis. The City provided a nice sound system for the group. There is no good way to protect the equipment and some of it has been damaged. Many groups use the system and not all of them seem to have respect for the equipment because it routinely suffers damage. He suggested that one or two representatives should be familiar with and responsible for handling the equipment. CSD/Rose said that there is always a staff person on hand at Heritage Park. Staff will research this matter and report back at the September meeting. CILui said that three times he went to Heritage Park in the morning and found the sound system had not been turned off. ClGrundy enjoyed watching staff participate in the one pitch tournament even though the one game he watched was lost. Two weeks ago he passed by Peterson Park and saw kids on bicycles inside the skate park. VC/Hull reported to CILui that it is possible to incorporate Chinese characters on the tiles offered by the Diamond Bar Community Foundation. He explained that in order to incorporate characters or logos, an individual or company must purchase an array and provide the artwork under certain digital formats. The smallest array is a 2 x 2 (4 tiles) for a total cost of $1,500. Artwork is an additional $100 per brick. Arrays of 2x2, 3x3 and 4x4 (16 bricks for $5,000) will be offered. ADJOURNMENT: Upon motion by ClGrundy seconded by CILui, and there being no other business to come before the Commission, Vice Chairman Hull adjourned the meeting at 8:25 p.m. RespectfukSubmitted, B6bfoAe,-Secretary Attest: