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HomeMy WebLinkAbout07/25/2002 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.DJTHE GOVERNMENT CENTER 21865 E. Copley Drive JULY 25, 2002 CALL TO ORDER: Chairman Torres called the meting to order at 7:01 p.m. in the Hearing Board Room of SCAQMD/Govemment Center Building, 21865 E. Copley Drive. PLEDGE OF ALLEGIANCE: Vice Chairman Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Vice Chairman Hull and Commissione Grundy, Lui and Lyons Staff: Bob Rose, Director of Community Services; Sara West Recreation Supervisor and Marisa Somenzi, Administrativ( Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda with the addition of Monday, August 5, 2002 at 9:00 a.m. — Groundbreaking Ceremonies for the Community/Senior Center at Summitridge Park. 1. CONSENT CALENDAR 1.1 Approval of Regular Meeting Minutes of June 27, 2002. C/Grundy moved, C/Lyons seconded, to approve the minutes of the June 27, 2002 meeting as presented. Without objection, the motion was so ordered, with Chair/Torres and VC/Hull abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — by RS/West. VC/Hull said that although he was unable to attend the 4t' of July celebration, everyone he talked with reported that the event was a great success. He believes it is one of the best community events sponsored by the City. JULY 25, 2002 PAGE 2 P&R COMMISSION RS/West stated that Kim Crews was primarily responsible for planning and executing a wonderful event and should receive special recognition. Chair/Torres thought this year's event exceeded last year's event. CSD/Rose indicated to VC/Hull that this matter would be placed on a future agenda for discussion after completion of a thorough survey and evaluation. C/Lyons felt the event was excellent and that a large cross-section of the community was present as well as, more food vendors. She pointed out that there are insufficient bathroom facilities for the women at this type of community event. She felt that the use of the porta-potties would increase if the City provided a portable sink. In addition, she felt it would be more effective to convert all of the bathrooms into women's facilities and have the men use the porta-potties. VC/Hull and Chair/Torres thought C/Lyons' suggestion was a good idea. Chair/Torres recommended handicapped porta-potties be included. Commissioner's Grundy and Lui thought the 4t' of July was well presented. Commission Lui agreed that the one area of concern was the bathroom facilities. 2.2 C.I.P. Program Report -- CSD/Rose presented staffs reports on the following items: a. CommunitylSenior Center CSD/Rose reported that construction is underway. The park is closed during grading and possibly during facility construction. The plans and specifications for the community center are undergoing final scrutiny and that portion of the project will go out to bid early Augus with award of contract in September. The project is moving forward on schedule. b. Sycamore Canyon Park ADA Retrofit project CSD/Rose reported that Phase I was completed at the beginning of July. Notice of Completion was filed with the County recorder's office. The Phase II design is pending. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Sports Field Light Usage Violations VC/Hull and C/Grundy presented their reports. The Ad Hoc Committee JULY 25, 2002 PAGE 3 P&R COM recommends the following penalty for misuse of the ballfield lights: Penalt for the first (15) offense is proposed to be $250. Subsequent violations i the same calendar year are proposed to be $500 per occurrence. C/Lyons felt it was a good idea to impose a penalty. She asked if the use groups would sign a document that outlined the policy, if imposed. CSD/Rose said that staff spoke with the City's Attorney about this matte In his opinion, it is legal to impose a fine. The only way to suppo enforcement is to have a signed written agreement with each organizatio that would be bound by this rule. VC/Hull agreed that the proposed fine was a lot of money. The Ad H Committee wanted an amount sufficient to insure compliance. Chair/Ton concurred. VC/Hull moved, ClLyons seconded, to recommend City Council approval penalties for misuse of the ball field lights as recommended by the Ad H Committee. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Lui explained that engraved bricks could be purchm in the amount of $100 or $200 from the Diamond Bar Community Foundation to placed at the new Community/Senior Center at Summitridge Park. He stated t members of the Chinese community want to participate and would like to have tt names engraved in Chinese because there is no exact translation from Chine to English. VC/Hull indicated that the manufacturer has no source for providing the Chinese characters. The Foundation is still researching the matter and has not decided which company would be awarded the contract. C/Grundy said he was concerned that any deviation would result in other special requests. Chair/Torres recommended the Foundation find another vendor to accommodate the diversity of the community. VC/Hull suggested C/Lui attend the next Foundation meeting and present his case during public comments. The next meeting is August 15, 2002 in Room CC -8. C/Grundy suggested that the presentation not be geared toward any particular group. C/Lyons stated she would be on vacation and not present for the August 22 meeting. She asked if staff would provide notice to her about the next birthday party meeting. VC/Hull asked why the cages are missing from the Coca-Cola machines. CSD/Rose explained that the City's agreement with Coca-Cola leaves this matter to the discretion of Coca-Cola. Staff complained about accumulation of debris in JULY 25, 2002 PAGE 4 PSR COMMISSION the cages and Coca-Cola representatives felt that since the rash of vandalism had subsided, it would IKe more cost effective to remove the cages. VC/Hull stated that during his walkthrough of Ronald Reagan Park, he observed about five dead trees at the back of the tennis courts. At every park he walked every doggie bag holder was empty. He expressed concern about the agenda of the individual who is monitoring water usage. ChairtTorres said the fencing at Pantera Park was knocked down and trampled. He thanked C/Lyons and C/Lui for attending the City Council meeting with him. He thanked C/Grundy, C/Lyons and C/Lui for running last month's meeting during his and VC/Hull's absence. CSD/Rose reported that the new soap dispensers were installed in the park bathrooms. ADJOURNMENT: Upon motion by C/Lyons, seconded by VC/Hull and there being no other business to come before the Commission, Chairman Torres adjourned the meeting at 7:59 p.m. Submitted, Secretary Attest: fl f Chairman Ma Torres