Loading...
HomeMy WebLinkAbout06/27/2002 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 E. Copley Drive .TUNE 27, 2002 CALL TO ORDER: Acting Chairman Grundy called the meeting to order at 7:05 p.m. in the Hearing Board Room of the SCAQMD/Government Center Building, 21865 E. Copley Drive. PLEDGE OF ALLEGIANCE: Commissioner Lyons led the Pledge of Allegiance. ROLL CALL: Present: Acting Chairman Grundy and Commissioners Lui and Lyons Chairman Torres and Vice Chairman Hull were excused. Staff: Bob Rose, Director of Community Services; Sara West, Recreation Specialist; Ryan Wright, Recreation Coordinator and Marisa Somenzi, Administrative Assistant. PRESENTATIONS: Sportsmanship Award winners from the 2002 City Youth Soccer Program — presentation by RS/West. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: Jeff Richardson, Director of instruction, Nike Golf Learning Center, Diamond Bar Country Club, explained that the center was created by Nike to be a national program to promote new player and junior player development. Nike currently has 80 facilities throughout the country. The center provides lessons, clinics and classes that are designed to acclimate students to learn to be comfortable practicing and playing golf. Because the centers are utilizing national monies, the facilities are very affordable. He said he would like to see the Diamond Bar Country Club sign replaced by a sign that read Diamond Bar Public Golf Course. The center opens this weekend with the grand opening slated for July 27. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR 1.1 Approval of Minutes of May 23, 2002 Regular Meeting. C/Lyons moved, CILui seconded, to approve the minutes of the April 25, 2002 meeting as presented. Without objection, the motion was so ordered. JUNE 27, 2002 PAGE 2 P&R COMMISSION With Chair/Torres and VC/Hull being absent. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — by RS/West. 2.2 C.I.P. Program Report — CSD/Rose presented staff's reports on the following items: a. Community/Senior Center CSD/Rose reported that the City Council would consider approval of the grading contract at its July 2 meeting. If the contract is approved that evening, grading should commence by July 15 and a public neighborhood information meeting would be held during the week of July 8. Groundbreaking ceremonies would be held prior to groundbreaking. Commissioners are invited to attend. The project is on schedule for completion by December 2003. b. Sycamore Canyon Park ADA Retrofit project CSD/Rose reported that the Phase I portion of the project is essentially complete. AC/Grundy stated that conceptual drawing changes would be submitted to indicate moving the tiny tot playground from the top of the hill about halfway down toward the bottom of the hill. An ADA required walkway would be provided for access to the area. G. Two Picnic Shelters at Pantera Park CSD/Rose presented conceptual drawings of the proposed picnic shelters. d. Trails Grant Request — Sycamore Canyon Park Trail & Trail Head CSD/Rose stated that State of California Parks and Recreation officials conducted a site visit in conjunction with a review of the city's grant request. The project will be scored for funding priority. The state received 74 applications for a total of $16,000,000 in requested funds. The state has $7,000,000 to award. 2.3 2002/2003 Fiscal Year Adopted Budget — report by CSD/Rose. a. Reorganization of Recreation Division b. Capital Improvement Program (C.I.P.) 3. OLD BUSINESS: 3.1 Extension of Soda Machine Agreement with Coca-Cola. JUNE 27, 2002 PAGE 3 P&R COMMISSION Contract representative Selena Robinson -Kruse, Coca-Cola, asked the Commission for a recommendation to the City Council for the renewal of the contract for one-year commencing August 1, 2002. In response to AC/Grundy, Ms. Robinson -Kruse indicated that Coca-Cola is responsible for maintenance of the machines. The highest use machines are located in Peterson Park. The machines are filled and maintained once a week on a regular basis and twice weekly during the summer months. Other machines are generally filled and maintained on a bi-weekly basis depending on the usage. Ms. Robinson -Kruse responded to C/Lyons that other cities do not receive as high a percentage rebate as Diamond Bar. CSD/Rose pointed out that Coca-Cola provides free product for the Halloween and City Birthday celebrations. Staff recommends that the Parks and Recreation Commission recommend to the City Council the approval of a one-year extension of the contract with Coca-Cola from August 1, 2002 through July 31, 2003. C/Lui moved, C/Lyons seconded, to recommend that the City Council approve extension of its contract for a one-year period from August 1, 2002 through July 31, 2003. Motion approved 3-0 with Chair/Torres and VC/Hull being absent. 4. NEW BUSINESS: 4.1 Request from F.C.I. Club Soccer to extend hours of lights on athletic fields at Pantera Park. CSD/Rose presented staff's report. Staff recommends that the Parks and Recreation Commission receive input from the representative of F.C.I. Club Soccer and make its recommendation to the Planning Commission and City Council. AC/Grundy asked if the City surveyed the surrounding community to let them know changes in the lighting schedule are being considered. CSD/Rose responded that the Planning Commission will hold a public hearing and adjacent residents will be notified of the hearing. Additionally, notices will be -placed at Pantera Park well in advance of the public hearing. C/Lui thought it was still light enough at 8:00 p.m. and lights should not be required. CSD/Rose explained that the request was to have the lights on until 9:00 p.m. and the lights would be much more important to the groups during winter months. JUNE 27, 2002 PAGE 4 P&R COMMISSION AC/Grundy asked if there would be economic issues associated with leaving the lights on later. CSD/Rose explained that no additional staff time would be required. The cost of electricity would increase by about $10.00 per hour per field ($5,000 per year) for operation at Pantera Park. C/Lui thought it would really help the park usage to have the lights on an extra hour. AC/Grundy said he felt okay forwarding this matter to the Planning Commission because it included a public hearing process that would give the public opportunity to voice concerns prior to putting any changes in place. C/Lyons moved, AC/Grundy seconded, to recommend that the Planning Commission and/or City Council that use of ball field lights at Pantera Park be extended from 8:00 p.m. to 9:00 p.m. Without objection, the motion was so ordered with Chair/Torres and VC/Hull being absent. 4.2 Approval of Proclamation for "Parks and Recreation Month" for July 2002. CSD/Rose presented staffs report. Staff recommends that the proposed proclamation be presented at the July 2, 2002 City Council Meeting and that a Commissioner be selected to accept the proclamation on behalf of the Parks and Recreation Commission. The Commission concurred to ask Chair/Torres to accept the proclamation on behalf of the Parks and Recreation Commission at the July 2, 2002 City Council meeting. In the event that Chair/Torres is unavailable, VC/Hull or one of the Commissioners present at tonight's meeting would accept the proclamation. 4.3 Consideration for early registration for the 2003 C.P.R.S. Conference in San Jose. AC/Grundy suggested that staff complete early registration for all five Commissioners and appropriate staff members. The Commission concurred. 5. ANNOUNCEMENTS: C/Lyons said she has had the pleasure of working with Christy Murphy several times during the month. When she called the telephone number listed on her City business card, it rang repeatedly without taking a message. CSD/Rose said staff has received numerous comments about the phone ringing without ringing through to a person or voice mail. Staff is working with Verizon representatives to resolve the problem. C/Lyons asked about soap dispensers in the park. JUNE 27, 2002 PAGE 5 P&R COMMISSION CSD/Rose responded that staff would install soap dispensers in each of the parks' restrooms with the exception of Summitridge Park as a pilot project using maintenance funds. C/Lui felt that Heritage Park was well utilized and that it was one of the best park resources for the City, especially since the street has been rehabilitated to facilitate additional parking. He visits Summitridge Park in the mornings and has noticed a lot of dry tall weeds on the north side of the park. He thought someone could easily start a fire that would spread quickly. CSD/Rose explained that staff meets with the Los Angeles County Fire Department personnel on a regular basis. The Community Services Divison is responsible for the fire breaks on properties in D.B. When staff inquired about Summitridge Park the fire department responded that weeds do not need to be removed because there is nothing to protect at , the top of the hill. However, when the community/senior center is constructed, that will change and protection will be required. AC/Grundy attended his first user group meeting for determining field usage. He commended RS/West for a job well done. He reported on his visit to Peterson Park and offered a list of items of concern. He was pleased to see that the majority of the sod installed at Peterson Park was thriving. A small patch of grass located toward the lower end of the park by the drain was dry. He was very concerned about tire marks and displacement of sod caused by vehicles driving onto the park surface and there were broken alcoholic beverage bottles in the area. He felt the Sheriffs Department should be asked to increase surveillance of the area. CSD/Rose explained that to help mitigate the situation, the ball field fencing at Peterson Park would be extended to reach the skate park on one side and perimeter fencing on the opposite side. ADJOURNMENT: Upon motion by C/Lui, seconded by C/Lyons and there being no other business to come before the Commission, AC/Grundy adjourned the meeting at 8:35 p.m. Attest: Chafrman Mk4 Torres Respec Ily ubmitted, i o Kose, Secretary