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Home My WebLink About04/25/2002 PRC Minutes1 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.DJTHE GOVERNMENT CENTER 21865 E. Copley Drive APRIL 25, 2002 CALL TO ORDER: Chairman Torres called the meeting to order at 7:22 p.m. PLEDGE OF ALLEGIANCE: Commissioner Lyons led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Commissioners Lui and Lyons Vice Chairman Hull and Commissioner Grundy were excused. Staff: Bob Rose, Community Services Director; Gary Olivas, Recreation Superintendent, Kim Crews, Recreation Specialist, and Marisa Somenzi, Administrative Assistant. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: 1. CONSENT CALENDAR As presented in the agenda. 1.1 Approval of Minutes of March 28, 2002 Regular Meeting. Chair/Torres asked that Page 4 be corrected to read Chair/Torres instead of Chair/Hull in the first line of the fourth paragraph under Agenda Item 7.2. C/Lyons moved, C/Lui seconded, to approve the minutes of the March 28, 2002 Regular Meeting as corrected. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/Olivas presented staff's report on the following items: a) Youth and Adult Sports b) Special Events APRIL 28, 2002 PAGE 2 P&R COMMISSION c) Youth Basketball Program d) Contract Classes RS/Crews responded to C/Lyons that it is fairly common to have classes canceled. The cancellation rate runs at about 4%. Some classes are not full. However, the minimum established by the instructor is usually met. e) Teen Programs f) Concerts in the Park C/Lyons said she has heard from about 15 people that they are very unhappy that the number of free, family oriented concerts has been reduced. Groups are concerned that they will not be able to have food booths. CSD/Rose explained that staff recommended reducing the number of concerts from 10 to eight exclusive of the 4t' of July celebration because as summer winds down, it begins to get dark around 7:30-7:45 and staff thought it would be better to eliminate the final concert. In March the City Council determined that since the city has added a significant number of events it was only fair to balance that fact by reducing the number of concerts. The additional events are the Veterans' Celebration, Winter Snowfest, Arbor Day event and the Skate-A-Bration. Council felt that those groups that participated in the Concerts in the Park would have the same opportunity to raise funds at some of the other events. The city will send a letter to all of the organizations in town to notify them of the available fundraising opportunities. The state budget situation indicates that cities will receive less funding this year and Council is concerned about the ultimate impact on the City's budget with the addition of these events. g) City Birthday Party h) Skate-A-Bration i) Fireworks Show Chair/Torres asked staff to provide the Commissioners with a copy of the letter that is sent to the organizations regarding fundraising opportunities. 2.2 Commissioners Schedule of Park Visits PARK COMMISSIONER DATE TIME Summitridge Lyons 5/8/02 2:00 p.m. Heritage Lui 4/29/02 3:00 p.m. Sycamore Lyons 5/22/02 9:00 a.m. Pantera Torres 5/17/02 3:00 p.m. Peterson Grundy TBA 2.3 C.I.P. Program Report — CSD/Rose. a) Community/Senior Center — on schedule to begin construction in August with the opening December 2003. 1 1 APRIL 28, 2002 :01 C) d) PAGE 3 Sycamore Canyon Park ADA Retrofit Project P&R COMMISSION Award of contract on May 7, 2002 with work to be completed by about June 21, 2002. C/Grundy requested establishment of an ad hoc committee to monitor the next phase of this project. Chair/Torres appointed C/Grundy to head the ad hoc committee. Two Picnic Shelters at Pantera Park The Commission directed staff to proceed with the project as deemed appropriate. Trail and Trail Head Project at Sycamore Canyon Park 2.4 AYSO Adult Soccer Program Marc Potter, AYSO, spoke about the possibility and advantages of forming an adult soccer league. The Commission concurred with the concept. 3. OLD BUSINESS 3.1 Teen Programming Discussion — RS/Crews presented staff's report. a) Youth Master Plan b) Youth Action Committee c) Youth Center Chair/Torres said that in general, he agrees with the concept and thought the community would support the program. RS/Crews suggested starting with a pilot program in the retail center across from Lorbeer Middle School. When the new community center opens and Heritage Park Community Center becomes more available, perhaps that facility could be utilized for more teen programming. In response to C/Lyons, she said she felt that these are conceptual ideas. She believed it should be a fee based program and that the parents need to buy into the program. It could be established on a membership basis with waivers signed by parents. She through that a teen action committee could be formed to look into the matter and make recommendations to the Commission. C/Lyons thought RS/Crews presented an exciting concept and that the city should move forward. C/Lui felt that such programs would need adult monitoring. RS/Crews agreed that working with teens is challenging and labor intensive. APRIL 28, 2002 PAGE 4 P&R COMMISSION However, the rewards are great. If it is a constructive and positive program it will prevent adverse behavior. The benefits of a well -constructed and well- run program far outweigh the negatives. CSD/Rose said that it is staff's intent to present this to the City Council for consideration in next year's budget process. The Commission concurred to present the matter to Council for review and decision. 3.2 Athletic Facility Light Use RS/Olivas presented staff's report. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Lyons said she adores her shirt. She thought the city birthday party was awesome and that the location was superior. She was disappointed that no one mentioned the conference. CSD/Rose said the conference was wonderful. There was a lot of positive energy and it was a great learning opportunity. RS/Crews said she has attended numerous conventions. This conference was by far the best she has ever attended. The sessions were awesome and invaluable. She invited everyone to go next year and attend the teen and youth center sessions. Chair/Torres congratulated staff on their award. The energy was very high. The city birthday party was fantastic — another success for D.B. He reported that last weekend, more than 80 teams participated in the local AYSO tournament. He asked if the city has considered lighting the playground area at Peterson Park for safety. CSD/Rose responded that staff would look at the Peterson Park lighting. - He reported that Sara West attended a southern California training for youth sports officials recently. She received rave reviews for her presentation on conduct of ethics. RS/Olivas announced that there would be a User Group meeting on Thursday, June 6th at 7:00 p.m. at Heritage Park in the Tiny Tot Room. He will contact C/Grundy to make certain the date is acceptable and advise Chair/Torres. APRIL 28, 2002 PAGE 5 P&R COMMISSION ADJOURNMENT: Upon motion by C/Lui, seconded by C/Lyons and there being no other business to come before the Commission, Chair/Torres adjourned the meeting at 9:11 p.m. RespectfullylSubmitted, Attest: Chairman NWy Torres 1 Secretary