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Home My WebLink About03/28/2002 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION AUDITORIUM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive MARCH 28, 2002 CALL TO ORDER: Chairman Hull called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: Commissioner Torres led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, and Commissioners Grundy, Lui, Lyons and Torres Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent, Don Hensley, Parks and Maintenance Superintendent; Sara West, Recreation Specialist; Ryan Wright, Recreation Coordinator; Jim Bayes, Parks Maintenance Worker II, and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: Debby O'Connor, Board Member of the Diamond Bar Community Foundation, encouraged the Commissioners to speak with their friends and encourage them to apply for four open positions, one being for youth organizations, currently available on the Diamond Bar Community Foundation. CALENDAR OF EVENTS: As presented in the agenda. 1. PRESENTATION OF YOUTH BASKETBALL SPORTSMANSHIP AWARDS RS/West presented awards to seven youth basketball teams in recognition of their outstanding efforts in good sportsmanship. The award is an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. RECESS: Chairman Hull recessed the meeting at 7:30 p. m. RECONVENE: Chairman Hull reconvened the meeting at 7:35 p.m. 2. REORGANIZATION OF THE PARKS AND RECREATION COMMISSION 1 L MARCH 28, 2002 PAGE 2 P&R COMMISSION Commissioner Hull nominated Commissioner Torres to serve as Chairman of the Parks and Recreation Commission. Commissioner Grundy seconded the nomination. There were no other nominations offered. Without objection, Commissioner Torres was unanimously elected to serve as the Chairman of the Parks and Recreation Commission. 2.2 Selection of Vice -Chair Commissioner Grundy nominated Commissioner Hull to serve as Vice Chairman of the Parks and Recreation Commission. Commissioner Lyons seconded the nomination. There were no other nominations offered. Without objection, Commissioner Hull was unanimously elected to serve as Vice Chairman of the Parks and Recreation Commission. 3. CONSENT CALENDAR 3.1 Approval of Minutes of February 28, 2002 Regular Meeting. VC/Hull moved, Chair/Torres seconded, to approve the minutes of the regular meeting of February 28, 2002. Without objection, the motion was so ordered. 3.2 Transmittal of information about the new state law that prohibits tobacco use in playgrounds - Health and Safety Code 104495. C/Lyons moved, C/Grundy seconded, to receive and file the transmittal. Without objection, the motion was so ordered. 4. INTRODUCTION OF NEW PARK STAFF 4.1 CSD/Rose introduced Parks Maintenance Worker II Jim Bayes. 5. INFORMATIONAL ITEMS 5.1 Recreation Program Report — RS/Olivas presented staffs report on the following items: a. Adult Basketball b. Adult Volleyball C. Youth Basketball d. 10th Annual Track Meet e. Youth Indoor Soccer f. 19th Annual East Egg Hunt g. Pepsi, Pitch, Hit & Run Contest h. July 4th Fireworks Show & Festivities i. Skate-A-Bration j. Table Tennis k. Community Recreation Guide I. Contract Classes MARCH 28, 2002 PAGE 3 P&R COMMISSION M. Summer Day Camp n. Summer Youth Excursions o. Arbor Day Celebration P. Concerts in the Park CSD/Rose responded to VC/Hull that the City Council reduced the number of concerts from 10 to six and added the July 4t" Fireworks Show and Festivities. C/Grundy asked if staff has considered sponsoring an adult soccer program. RS/Olivas responded that there is a good possibility an adult soccer program will be established in the near future. 5.2 Parks Maintenance Report — PMS/Hensley presented staffs report on recent park visits and subsequent mitigation efforts. CSD/Rose introduced Mr. Perez and Mr. Dougherty of True Green. CSD/Rose explained the reason for the park visits to the new Commissioners. Chair/Torres continued scheduling of the parr visits to the next regularly scheduled meeting. j i 5.3 C.I.P. Program Report Oral Report by Bob Rose, Community Services Director a. Community/Senior Center b. Sycamore Canyon Park Project ADA Retro -Fit project C. Two Picnic Shelters at Pantera Park 6. OLD BUSINESS 6.1 Proposal to place recycling containers in the city's parks — Presentation by J. Michael Huls, Integrated Environmental Services Coordinator for the City of Diamond Bar. Following discussion, VC/Hull moved, C/Lyons seconded, to recommend that the City Council approve the 60 gallon blue containers (type to be selected by staff) for placement (one each) in the following parks: Heritage, Pantera, Sycamore Canyon and Peterson Parks. 6.2 Discussion about planned participation at the CPRS Conference in Los Angeles, April 4 through April 6. CSD/Rose made an in-depth report on the conference seminars and their significance to what is occurring in D.B. C/Lyons said she will be unable to attend the conference. MARCH 28, 2002 PAGE 4 P&R COMMISSION Chair/Torres, VC/Hull, C/Grundy and C/Lui said they would attend as many seminars as possible on their own and advise AS/Somenzi regarding the Saturday evening dinner. 7. NEW BUSINESS: 7.1 Subcommittees/Foundation Appointment of Commissioners a. User Group Subcommittee Chair/Torres and C/Grundy agreed to serve on the User Group Subcommittee b. City Birthday Subcommittee C/Lyons and C/Lui agreed to serve on the City Birthday Subcommittee C. Diamond Bar Community Foundation Board of Directors VC/Hull agreed to serve on the Board of Directors of the Diamond Bar Community Foundation. 7.2 Discussion of Commission priorities/recommendations of projects for 2002/2003 Fiscal Year C.I.P. Program. VC/Hull reminded staff that during a prior meeting DPW/Liu felt that a pedestrian crossing light could be installed on Diamond Bar Boulevard at the trailhead. CSD/Rose said he was told that a signal is planned for Diamond Bar Boulevard at Clear Creek Canyon just west of the trailhead location. Placement of a signal at the trailhead location would present a disruption of the traffic pattern. Therefore, there are no plans for a signal at the trail head location at this time. CSD/Rose explained to Chair/Torres why the 2001/02 and 2002/03 lists do not match. VC/Hull believed D.B. should develop a youth center. Chair/Torres wholeheartedly concurred with VC/Hull and suggested locating facilities on both ends of the community one in the storefront near Lorbeer Middle School and one at Country Hills Towne Center. The Commission concurred to recommend 1) implementation of a teen program during fiscal year 2002/03 and 2) conduct a study to determine the types of teen programs needed in this community. VC/Hull moved, C/Grundy seconded, to recommend the following priorities for the 2002/03 fiscal year budget: 1) Implementation of a teen program 2) MARCH 28, 2002 PAGE 5 P&R COMMISSION Development of a Youth Master Plan; move Item 5 back to Item 3 — renovate the turf at Lorbeer Middle School with the remaining items in succession. Without objection, the motion was so ordered. 7.3 Ball Field Light Usage and electricity conservation discussion. RS/Olivas presented staff's report. In response to C/Lyons, RS/Olivas stated that the cost for one hour of gym time is $40. C/Grundy asked if the City might be wasting more resources monitoring the matter than is lost through use. CSD/Rose explained that the matter of usage is not a dollars issue so much as it is a public relations issue. When members of the public see lights on at a public facility and no one using the facility, it reflects poorly on the way the city operates its facilities. Following discussion, the Commission concurred to convene an ad-hoc committee consisting of VC/Hull and C/Grundy to study this matter and make its report to the Commission for Commission recommendation to the City Council. 8. ANNOUNCEMENTS: Chair/Torres welcomed the new Commissioners and recommended that they tour the City's parks. AYSO sign-ups start in April. C/Lyons enjoyed tonight's meeting and looks forward to serving on the Commission. C/Lui said he is in the learning mode and also looks forward to serving on the Commission. C/Grundy thanked Chair/Torres and VC/Hull for their assistance in getting up to speed. He thanked staff and others for their help. VC/Hull welcomed the new Commissioners and said he looks forward to working with everyone during this year. He congratulated Chair/Torres on his appointment. He stated he would be unavailable for the April meeting because he is the national coordinator for the State Regional AYSO meetings on April 25 through 28. C/Grundy said he may be late for the April 25 meeting because he is taking an instructor course at the regional AYSO meeting. Chair/Hull said he enjoyed serving as the Chairman of the Parks and Recreation Commission this past year and he looks forward to serving as the Commission's Vice Chair. MARCH 28, 2002 PAGE 6 P&R COMMISSION ADJOURNMENT: Upon motion by VC/Hull, seconded by C/Lyons and there being no other business to come before the Commission, Chair/Torres adjourned the meeting at 10.12 p.m. Attest: Chairman Warty Torres I Secretary