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HomeMy WebLinkAbout01/24/2002 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive JANUARY 24, 2002 CALL TO ORDER: Chairman Hull called the meeting to order at 7:07 p.m. PLEDGE OF ALLEGIANCE: Chairman Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant and Commissioners Anis and Torres. Commissioner Finnerty arrived at 7:14 p.m. Staff:. Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent; Sara West, Recreation Specialist and Marisa Somenzi, Administrative Secretary. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As stated in the agenda. 1. CONSENT CALENDAR: C/Anis moved, C/Torres seconded, to approve the consent calendar as corrected. Without objection, the motion was so ordered. 1.1 Minutes of December 20, 2001 Regular Meeting of the Parks & Recreation Commission as corrected. Without objection, the motion was so ordered. 3. OLD BUSINESS — 3.1 Parent Training in Youth Sports — The Parent Training in Youth Sports Subcommittee and city -based sports organizations met on Tuesday, December 11, 2001 The committee discussed existing training procedures and code of ethics. Several organizations have established training programs addressing coach and participant behavior and have developed a code of JANUARY 24, 2002 PAGE 2 1 1 P&R COMMISSION ethics. Each organization agreed to establish a system that a parent or guardian of each participant would be required to accept full responsibility for theirs_ and the participant's behavior by signing the code of ethics policy during the registration period and prior to the beginning of the season. — CS/Olivas presented staff's report. The following were present: Gene Nagarishi, President, Diamond Bar Little League; Tony Manriquez, Boys Director of D.B. NJB Basketball; Tom Alien, D.B. Little League Board of Directors; Michelle Davey, FCI Soccer Club; William Orals, D.B. Girls Softball; Robert Hawksby, FCI Soccer Club; Diana Hawksby, FCI Soccer Club; Glen Pierce, FCI Soccer Club; Alex Madrid, FCI Soccer Club. Michelle Davey asked if members that are 18 years old and older have to sign the agreement. C/Torres stated that this Commission's agreement is the minimum standard for sports organizations. If individual organizations wish to go beyond the minimum standard it is their call. Chair/Hull said the City would like to see 100 percent implementation by 2003. C/Torres said the committee wants this to be a collaborative effort and not a bureaucratic mandate. Mr. Hocksby asked if the organizations are required to keep a signed copy on file or will they be filed with the city. C/Finnerty said the Commission was asking the coaches to keep the signed document on file. If there were a problem the city would ask to see the signed document. Tony Mandquez said they have problems with traveling teams that come into the city from other communities. Has D.B. worked with other cities to develop a consistent code of ethics. C/Torres explained that D.B. is progressive and pro -active. RS/West said that D.B. is one of the first cities in Southern California that is implementing this agreement on a citywide basis. She is working with SCMAF and they are in the process of formulating their own template. Currently, there is no "across the board" standard. Mr. Manriquez suggested the city's seal be placed on the document. CSD/Rose said that to insure enforcement of this document, City Council approval is required. The city logo can be placed on the document prior to presentation to the City Council He suggested that when local organizations have their regional meetings this document could be recommended for use C u 0 JANUARY 24, 2002 PAGE 3 P&R COMMISSION as part of the program. Mr. Manriquez said he was concerned about parents becoming confrontational 2. VC/St. Amant recommended that the referee give a universal warning of an impending forfeiture instead of singling out the offending parent. Chair/Hull said he is also concerned about visiting teams. He spoke with Mark Potter, Regional Commissioner of AYSO about this matter who told Chair/Hull AYSO intends to implement this procedure 100 percent. Diana Hocksby suggested that the city post the code of ethics at the entrance to each field. Chair/Hull said that he was informed it would be too costly. However, each organization can post the code of ethics at the entrance during a game. GSD/Rose stated that when staff takes this to the City Council, the intent is to state that this document would be required to be utilized and enforced by the organizations that are using D.B. facilities in order to be allocated the use of those facilities. The goal is to insure proper behavior at the city's parks. C/Finnerty moved, VC/St. Amant seconded, to r�commend that the City Council adopt the Code of Ethics document as part of the user group packet. Further, in order for sports organizations to be authorized to use city facilities, they will be required to utilize and enforce the Code of Ethics document with 100 percent compliance by 2003. Without objection, the motion was so ordered. • a; itleriF1>l�Z 2.1 Recreational Program Update. a) Youth and Adult Sports b) Contract Classes c) Youth Programs d) Special Events e) Adult Excursions 2.2 Diamond Bar Community Foundation — C/Finnerty reported that the Foundation met last Thursday evening. The Foundation is still wrestling with the matter of selling tiles since the architects are not enthusiastic about the project. The Foundation will appeal to the City Council at the earliest possible opportunity to reconsider the tile project. At its last meeting the Council approved the addition of four at -large board members. She took exception to the fact that those members would be appointed by Council. She wanted community at -large members approved by the Foundation. There was also confusion as to what the Foundation would pay for through JANUARY 24, 2002 PAGE 4 P&R COMMISSION fundraising efforts. 2.3 Capital Improvement Program (C.I.P.) — CSD/Rose presented staffs report. a) Community/Senior Center Project C/Torres was troubled that the community center does not include a gymnasium. If the Council Members are building a monument to themselves, it is a joke. All of the euphoria of picking flooring, etc. needs to stop. C/Finnerty said she gets the impression that the center is something that is for sale. Chair/Hull said he believes Commissioners who disagree with the Council should so state at a Council meeting. b) Peterson Park Drainage Correction Project The project is nearing completion. The park looks great, it is functional, and the water is draining properly. CSD/Rose said the completed project turned out better than he anticipated. The fields can be used immediately. c) Skate Park Perimeter Fencing Project Work was begun today and should be finished by the end of next week. 2.4 Sycamore Canyon Park Tree Removal Project — CSD/Rose presented staffs report. Major tree trimming work will begin February 8 and some removals will begin the following week. The City's Arborist is taking another look at. two significant trees to see if there are any extraordinary measures that can be taken to save them. if there is no change in the recommendation, the final two trees will be removed in March. 4. NEW BUSINESS: 4.1 2002 CPRS Conference in Los Angeles — CSD/Rose presented staffs report. The registration deadline is February 8 for the April 3 through April 6 conference. He asked which Commissioners plan to attend the conference. The following Commissioners asked to be registered: Chair/Hull, VC/St. Amant and C/Torres. 5. ANNOUNCEMENTS: JANUARY 24, 2002 PAGE 5 P&R COMMISSION C/Finnerty reported on her visit of Sycamore Canyon Park. She enjoyed her time on the Parks and Recreation Commission. She encouraged new Commissioners to attend the conference. C/Anis reported on her visit of Summitridge Park. The City Birthday Party may have to be moved to Pantera Park because the new sod may not accommodate the traffic. Lions Club members are forming a youth group. Fifty-three 8th grade students at Chaparral Middle School signed up for Leo Club. VC/St. Amant spoke about possible changes for the upcoming City Birthday Party. VC/St. Amant recommended the city install a flagpole at Pantera Park and asked that this matter be placed on the February 28 meeting agenda. He said he had -requests for shelters in the outfield. People come to play softball in the summer and have to leave immediately because it's so hot and there is no shade available. He reported on his park visits of Maple Hill and Paul C. Grow Parks. He suggested repairing the tennis court nets instead of replacing them to save resources. Chair/Hull said he will miss'C/Finnerty and her wealth of knowledge. C/Anis said it has been an honor and a pleasure being on the Commission with C/Finnerty for the past four years. She appreciates what she has learned from her and she admires C/Finnerty's ability to relate information. ADJOURNMENT: Upon motion by C/Finnerty, seconded by C/Anis and there being no other business to come before the Commission, Chair/Hull adjourned the meeting at 9:19 p.m. Respectfully miffed, rs _ Secretary