The URL can be used to link to this page

Home My WebLink About12/20/2001 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive DECEMBER 20, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: Chairman Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, and Commissioners Anis, Finnerty and Torres. Vice Chairman St. Amant arrived at 7:35 p.m. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: None Offered. 1. CONSENT CALENDAR: C/Finnerty moved, C/Anis seconded, to approve the consent calendar as presented. Without objection, the motion was so ordered. 1.1 Minutes of November 15, 2001 Regular Meeting of the Parks & Recreation Commission as presented. 2. INFORMATIONAL ITEMS: 2.1 Parent Training in Youth_ Sports in Diamond, Bar RS/Olivas and Chair/Hull The report has been well received by the organizations. The document is a work in progress. Chair/Hull said he would like for each organization to present their version of code of ethics to the City to see if it can co-exisfwith the City's version. C/Finnerty recommended that coaches of visiting teams sign a code of ethics statement before each tournament attesting that they have discussed the code of ethics with parents and that the parents have agreed to abide by the DECEMBER 20, 2001 PAGE 2 P&R COMMISSION code of ethics. Chair/Hull believed that the parents should sign a code of ethics document. Teams participating in tournaments can either sign the City's code of ethics or the coach can attest that their team is obliged to abide by its own code of ethics and present a copy to the City. C/Torres agreed that if the spirit of the tournament participants' code of ethics is similar to the City's posted code of ethics then the intent of the ordinance would be realized. - Chair/Hull asked if it is feasible to post the code of ethics at each field to - which CSD/Rose responded that the amount of verbiage is prohibitive as well as, the cost to produce and post the signs. Chair/Hull suggested the City ask the organizations to bear the cost. C/Finnerty suggested posting the code of ethics in a clear holder during events. C/Torres believed that a verbose sign would lose its impact. Chair/Hull believed that the presence a signature would insure compliance. C/Torres said that upon reflection, he would prefer to have each coach sign and comply with the City's code of ethics regardless of whether the organization has its own code of ethics. CSD/Rose said that because the City would look to the organization to comply with the code of ethics all of the teams participating in events in the City would be expected to sign and comply with the code of ethics as an important step in the facility allocation process. In order to move the process forward, it is not unreasonable to require local organizations to have this document on file and signed by parents. The City needs to present this to the board of directors of each user group organization. If this document is presented to the Commission for its recommendation to the City Council, each organization would need to be contacted to advise them of the meeting at which the discussion will be held. C/Torres believed the proposed document has teeth and all organizations should be required to sign off on the City's document. He would like the. proposed document to be the minimum standard and he would prefer that a letter of explanation accompanying the proposed document be sent to all user group organization's board of directors prior to the Commission's discussion. RS/Olivas offered to make a presentation to each organization's board of directors prior to the next Commission meeting. C/Finnerty did not believe the organizations would have a problem adopting DECEMBER 20, 2001 PAGE 3 P&R COMMISSION the code. In addition, she believed consistency was important throughout the various leagues in the implementation process so parents recognize consistent application. The Commission concurred to place this matter on the January meeting agenda and invite user group organization representatives to be present for the discussion. 2.2 Recreational Program Update - RS/Olivas presented staffs report on the following categories. a) Youth and Adult Sports b) Contract Classes c) Youth Programs d) Special Events e) Adult Excursions 2.3 Diamond Bar Community Foundation — C/Finnerty reported that the Foundation made $468 at the Winter Snow Fest. The Foundation proposes to change its articles of incorporation to add four at -large members, and to sell tiles for the community center to raise money. Chair/Hull said the Brahma Foundation at D.B.H.S. sold tiles and may have information helpful to the Foundation. He suggested C/Finnerty contact Carolyn Elfelt for further information. 2.4 Capital Improvement Program (C.I.P.) CSD/Rose presented staffs report. a) Community/Senior Center Project b) Peterson Park Drainage Correction Project c) Skate Park Perimeter Fencing Project 2.5 Sycamore Canyon Park Tree Removal Project — CSD/Rose presented staffs report. 2.6 Schedule of Commissioner's park visits - First Quarter 2002. PARK COMMISSIONER DATE and TIME Sycamore Canyon Finnerty 01/11/02 — 9:00 a.m. Peterson Hull 02/07/02 — 8:30 a.m. Summitridge Anis 01/17/02 — 9:00 a.m. Heritage Anis 02/14/02 — 9:00 a.m. Maple Hill/Paul C. Grow St. Amant 01/23/02 — 9:00 a.m. Ronald Reagan/Starshine C/Torres 01/31/02 — 2:30 p.m. Pantera Hull 02/21/02 — 8:30 a.m. 3. OLD BUSINESS: None DECEMBER 20, 2001 PAGE 4 P&R COMMISSION 4. NEW BUSINESS: 4.1 Pantera Park Picnic Shelter - During the October 2001 Commission meeting, the Commission expressed an interest in discussing this project included in the approved 2001102 FY budget. Two locations in Pantera Park . can accommodate a picnic shelter; 1) the patio area adjacent to the tot lot and 2) the grass area beyond the walkway adjacent to athletic field #1. There are two styles of shelter that could be constructed: 1) Solid Roof and 2) California patio cover open style. At this time, staff is seeking the Commission's input on the two issues presented. Staff recommends that the Parks and Recreation Commission receive staff's report and provide input on a) location and b) style. Following discussion, the Commission agreed to the California patio cover (open style) construction in location #1 by the building. 5. ANNOUNCEMENTS: CSD/Rose responded to C/Torres that the transformer at Heritage Park has been repaired. In addition to the transformer replacement, California Edison made repairs to the connection between the transformer and the Edison lines. RS/Olivas indicated that the lights were operational last night. C/Torres reported that Below the Rim basketball is off to a great start. He is coaching the seven year-old kids. A gym is badly needed. He wishes the Community Center included broader use to accommodate the youth sports. VC/St. Amant concurred that the City needs a gym. Appropriate facilities become available from time to time and can be easily and reasonably relocated. He commended staff for the excellent job presenting the Winter Snow Fest to the residents. C/Anis agreed with VC/St. Amant. Kudos to staff for presenting the Winter Snow Fest, a wonderful and well -organized event. The Lions Club is selling discount Krispy Creme cards to raise funds to purchase an historical plaque for the Ralph's Center windmill. C/Finnerty is awaiting staff's announcement regarding Larkstone Park. Chair/Hull congratulated everyone involved with the Winter Snow Fest. Tonight he attended Assembly Member Pacheco's holiday party. Residents of Diamond Bar were inquiring about the community center and in particular, a youth center in the Country Hills Towne Center location. C/Finnerty pointed out a wonderful article on the table tennis program in the Inland Valley section of the Los Angeles Times. CSD/Rose reported that the California Parks and Recreation Society has selected the City of Diamond Bar as the 2001 California Parks and Recreation Society "Award of Excellence" winner in the section of agency showcase for community recreation guide in the population category of 50,000 to 100,000. He acknowledged Marsha Roa and Kim Crews for their production efforts. DECEMBER 20, 2001 PAGE 5 P&R COMMISSION CSD/Rose also reported that when the City Council and Walnut Unified School District held their joint meeting last Saturday there was general agreement that land in the Sandstone Canyon area would be given to the City of Diamond Bar for Larkstone Park. In addition, there will be a temporary joint use agreement for the use of South Point Middle School athletic facilities. CSD/Rose stated that long-time Community Services staff member Vic Hosler has resigned. ADJOURNMENT: Upon motion by C/Finnerty, seconded by C/Torres and there being no other business to come before the Commission, Chair/Hull adjourned the meeting at 9:26 p.m. Respectfully Submitted, Bob Wbs4 Secretary Attest: s Che a� Hull 1