HomeMy WebLinkAbout09/27/2001 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 E. Copley Drive
SEPTEMBER 27, 2001,
CALL TO ORDER:
Chairman Hull called the meeting to order at 7:08 p.m.
PLEDGE OF ALLEGIANCE:
Commissioner St. Amant led in the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners
Anis and Finnerty.
Commissioner Torres arrived at 7:14 p.m.
Staff: Bob Rose, Director of Community Services; Gary Olivas,
Recreation Superintendent; Kim Crews, Recreation Specialist,
and Marisa Somenzi, Administrative Secretary.
APPROVAL OF AGENDA: CSD/Rose asked the Commission to consider adding
Agenda Item 4.1, "A Proposed Veterans Day Celebration."
C/Finnerty moved, VC/St. Amant seconded to add Agenda Item 4.1, A Proposed Veterans
Day Celebration. Without objection, the motion was so ordered with C/Torres being
absent.
SPECIAL PRESENTATIONS:
RS/Crews presented Certificates of Completion and Stipends to 10 Summer Volunteen
Participants.
RECESS TO REFRESHMENTS:
Chair/Hull recessed the meeting at 7:12 p.m. and reconvened the meeting at 7:37 p.m.
MATTERS FROM THE AUDIENCE:
Marc Potter, Regional Commissioner, D.B. AYSO, thanked the Commission and the Parks
and Recreation Department for their support.
CALENDAR OF EVENTS:
As stated in the agenda.
SEPTEMBER 27, 2001 PAGE 2 P&R COMMISSION
1.
2.
CONSENT CALENDAR:
C/Finnerty moved, VC/St. Amant seconded, to approve the consent calendar as
presented.
1.1 Minutes of August 23, 2001 Regular Meeting of the Parks & Recreation
Commission as presented.
INFORMATIONAL ITEMS:
2.1 Recreation Program Update. RS/Olivas and RS/Crews reported on the
following items:
1. Youth Baseball
2. Cross Country Meet
3. Youth Basketball
4. 3rd Annual Hall of Horrors and Fall Fun Festival
5. Adult Basketball
6. Adult Volleyball
7. Adult Softball
8. Community Recreation Guide
9. Contract Classes
10. Youth Programs
11. Teen Programs
12. Teen Special Events
13. Special Events
14. Adult Excursions
15. Concerts in the Park
a. Financial Reports: Summer Day Camp/Youth Excursions,
Youth Baseball, Concerts in the Park
b. Extreme Teens Program Survey
C. Fireworks Show Financial Report
2.2 Diamond Bar Community Foundation Update.
C/Finnerty reported that John McKitrick, Heritage Park Recreation Council,
presented the Foundation with a check for $2765.65, representing the
balance left in the Council's budget. The Foundation is currently prioritizing
its goals by cost category. The Foundation requested use of the snack bar
for the Winter Snow Fest. If anyone has a pet project that fits in with the
Parks Master Plan, please let her know. AYSO has funds for field
development that have been available since 1981. The Foundation seems
to be a natural vehicle for those AYSO funds.
VC/St. Amant asked if the Foundation would consider purchasing the roller
hockey court that is currently available.
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C/Finnerty responded to VC/St. Amant that the roller hockey court was
included in the Foundation's discussion. It is unclear what equipment is
available. A possible location between the YMCA and the little league field
was a consideration.
VC/St. Amant said that the two courts including two score boards are
currently for sale for $22,500. The large court would likely require a concrete
surface.
CSD/Rose explained that the $80,000 budget assumed a cost of $45,000 for
the equipment and an asphalt surface with an appropriate coating suitable
for roller hockey.
VC/St. Amant said that the larger court requires a surface of 17,500 square
feet. The small court is 5,500 square feet and already has a skate surface
included and would need only the asphalt.
CSD/Rose said that the Commission's recommendation to purchase the
courts is residing at staff level. At $3.75 per square foot, the concrete pad
for the large court would cost approximately $61,250.
VC/St. Amant said he believes it is up to him to get some detailed
information to CM/Lowry for further consideration so that this matter can
move forward.
2.3 Capital Improvement Program (C.I.P.) — Report by CSD/Rose.
a. Community/Senior Center Project
b. Peterson Park Drainage Correction Project.
2.4 Presentation on Collection of Recyclable Cans and Bottles at the City's
Parks — Presentation by J. Michael Huls, Integrated Environmental Services
Coordinator for the City of D. B.
2.5 Parent Training in Youth Sports in Diamond Bar — Report by RS/Olivas
and Chair/Hull.
Chair/Hull stated that Sara West, Athletics Coordinator, is a real asset to the
Parks and Recreation Department.
C/Finnerty recommended that #8 be reworded.
This matter was continued to the October 25 meeting.
3. OLD BUSINESS: None
4. NEW BUSINESS:
SEPTEMBER 27, 2001 PAGE 4 P&R COMMISSION
4.1 Consideration of Veterans Day Celebration.
Chair/Hull proposed Option #3, the same type of program for the Veterans
Day Celebration as the 4th of July program.
The Commission generally concurred. C/Torres proposed that the city could
save $3,000 by eliminating the paratroopers.
Responding to C/Finnerty, CSD/Rose indicated that staff has not determined
the number of veterans in D.B. C/Finnerty suggested contacting the V.F.W.
C/Anis offered to have her veteran neighbor contact CSD/Rose.
St. Amant said that when this matter came up today at the City Birthday
Committee meeting, Tony Silva, the Navy Recruiter, suggested the possibility
of bringing in some military vehicles, either privately or military owned.
Chair/Hull said he would prefer to hold the event at Sycamore Canyon Park.
RS/Crews said she believes such an event should be set apart as different
from other city -sponsored events. Without the paratroopers it bears a
striking resemblance to the 4th of July event.
VC/St. Amant said that if something had to be cut out he would prefer to
eliminate the fireworks and stay with the paratroopers.
C/Finnerty moved, C[Torres seconded, to recommend to the City Council,
Option #3 at Pantera Park to include fireworks, paratroopers and a military
vehicle display. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS - Anis, Finnerty, Torres, VC/St. Amant,
Chair/Hull
NOES: COMMISSIONERS - None
ABSENT: COMMISSIONERS - None
5. ANNOUNCEMENTS: C/Anis reported on her walkthrough of Sycamore
Canyon Park. Today she attended the City Birthday Party committee meeting.
Instead of a magic theme, the committee decided on a patriotic theme.
VC/St. Amant completed his walkthrough of Maple Hill Park and Heritage Park.
Both parks looked good.
Chair/Hull completed his walkthrough of Summitridge Park and Paul C. Grow Park
last Friday. He believed both parks were in the best condition he had seen. He
reiterated several areas of concern expressed to PMS/Hensley during the
walkthrough.
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SEPTEMBER 27, 2001
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P&R COMMISSION
ADJOURNMENT:
There being no other business to come before the Commission, Chair/Hull adjourned the
meeting at 10:03 p.m.
Respectfully�Witted,
Secretary