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Home My WebLink About08/23/2001 PRC Minutes1 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 E. Copley Drive AUGUST 23, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:03 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners Anis, Finnerty and Torres. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent; and Marsha Roa, Community Services Assistant. MATTERS FROM THE AUDIENCE: None Offered. 1. CONSENT CALENDAR: VC/Torres moved, C/Finnerty seconded, to approve the consent calendar as recorded: 1.1 Minutes of July 26, 2001 Regular Meeting of the Parks & Recreation Commission as presented with Chair/Hull abstaining. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Olivas reported on the following items: 1. Youth Baseball 2. Adult Basketball 3. Adult Volleyball 4. Adult Softball 5. Community Recreation Guide 6. Contract Classes 7. Youth Programs 8. Teen Programs 9. Teen Excursions 10. Teen Special Events 11. Teen Program Promotions 12. Special Events 13. Adult Excursions AUGUST 23, 2001 PAGE 2 PARKS & REC COMMISSION 2.2 Diamond Bar Community Foundation Update - Report by C/Finnerty. The Foundation met last Thursday evening. Members agreed to donate up to $800 toward the purchase of a ping pong table for the City's table tennis project. The Foundation is seeking input from the City Council with respect to pursuit of goals and objectives. Carol Dennis, Minutes Secretary for the City and Foundation, offered a contribution of $200 toward the purchase of the Foundation's banner. Andrew Wong accepted the position of Chairman of the Foundation upon resignation of Daniel Oaxaca. Allen Wilson is the new Vice Chairman. 2.3 Capital Improvement Program - Report by CSD/Rose a. Peterson Park Drainage Correction Staff will meet with Walnut Valley Water District on Monday, August 27 to determine the location of the water meter. Upon submission of the documents by the contractor to meet contract requirements, a pre - construction meeting will be scheduled. Staff is scheduling temporary ballfield assignments at Peterson Park until the project commences. b. Community/Senior Center Design Process CSD/Rose presented to the Commissioners, copies of the plans recently presented to the City Council by the contract architect. The project is moving into the design development phase, the time when decisions are made about the types of materials and elements that will be included in the building. CSD/Rose pointed out the design modifications. 2.4 Parks Report. Following is a schedule of the next series of park visits: DATE PARK COMMISSIONER 9/21/01 Summitridge - 8:00 a.m. Hull 9/21/01 Paul C. Grow — Hull TBD Pantera - Torres 9/24/01 Sycamore Canyon* Anis 10/8/01 Peterson Anis TBD Ronald Reagan Finnerty TBD Starshine Finnerty 9/17/01 Maple Hill — 9:00 a.m. St. Amant 9/17/01 Heritage St. Amant TBD All Mini Parks Finnerty Chair/Hull asked if his comments regarding the Riparian Habitat at Sycamore Canyon Park had been communicated to Council. CSD/Rose responded that Council Members have repeatedly requested that some action be taken. AUGUST 23, 2001 PAGE 3 PARKS & REC COMMISSION CM/Lowry recently issued an edict that the matter needs to be taken care of expeditiously. C/Finnerty asked if staff has pursued the construction of basketball courts at smaller parks. CSD/Rose said he believes that putting basketball onto mini -parks in residential neighborhoods will drastically change the characteristic of the mini -park. Staff has not moved forward on this issue. 3. OLD BUSINESS: 3.1 Proposed Table Tennis Program. — Report by CS/Olivas. CSD/Rose stated that in order to run the program for the balance of the year beginning October 9, staffing would cost $3,000, table $3,600 for a total of approximately $6,600 through June 30, 2002. VC/St. Amant asked if staff considered charging a fee to make this program self-sustaining. CS/Olivas responded that membership clubs charge fees. However, city -owned facilities such as the one in West Covina are free. The Ad -Hoc Committee discussed offering contract classes for table tennis. There was no one present who wished to speak on this matter. C/Finnerty moved, C/Anis seconded to recommend to the City Council that the Table Tennis Program commence on October 9, 2001, with the Council approving funding on an as -needed basis. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS - Anis, Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS None ABSENT: COMMISSIONERS None 3.2 Discussion of Youth Sports Programs/Non Profit Sports Program: Chair/Hull said he would like to serve on an ad-hoc committee. Adverse events occurring at sports events in other communities necessitate action with respect to training for coaches and parents. Due to the seriousness of this matter, it would be advisable to involve community members and board members from local sports organizations. VC/St. Amant and C/Torres volunteered to serve on the ad-hoc committee. Chair/Hull and C/Torres will serve on the ad-hoc committee, hold an initial discussion, and then open the discussion to the public in the form of a AUGUST 23, 2001 PAGE 4 PARKS & REC COMMISSION workshop. CSD/Rose referred to kid zone handout that talks about positive coaching alliance and refers to Web site www.postivecoach.org. He also referred to San Juan Capistrano's adoption of a code of ethics for park attendees and event spectators. The ad-hoc committee agreed to meet Thursday, September 6, 8:30 a.m. at City Hall. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Finnerty reported her concerns about the science camp experience she and her grandson had about a week ago. She asked for assurance that this was an isolated incident. The instructor was late for every class and spent the first 15 to 20 minutes doing bookkeeping chores. The instructor never introduced herself, there was never an agenda presented for daily events. The replacement instructor on Thursday arrived at 10:00 a.m. C/Finnerty was told to pickup her grandson at 1:00 p.m. When she arrived at 12:50 p.m. the kids had been waiting for some time. She was admonished by her grandson for being late. On Friday, the instructor was on time. However, he did not introduce himself nor did he provide any instructional materials. During three hours the students made silly putty and mostly played on the playground. She arrived to pick up her grandson at 11:35 to find the kids playing on the playground and the instructor packed up to leave. At 11:50 the instructor called the students back to the picnic bench to wait for parents' arrival. The T-shirt was probably the best thing they received for $20 worth of materials. On the first day there was no one giving directions to where the class would be held. One parent left to see if the class was at Peterson Park because no one present knew about the class. The class was $105 with a $20 charge for materials. The prior week her 9 year old grandson attended science camp at Cal Poly from 8:30 a.m. to 3:30 p.m. The program included lunch, snacks, agendas and all kinds of projects. The cost was $200. C/Anis attended today's City Birthday Party subcommittee meeting. Next year's theme will be "Day of Magic." The next meeting is slated for Thursday, September 27 at 9:30 a.m. at City Hall. She has been taking one of the on-line classes offered by the City. The instruction is good and she is enjoying the class. She joined the D.B. Breakfast Lions Club. She will be inducted on Monday, September 10. The Lions Club is currently conducting a fund-raising event. Proceeds are designated for a historical plaque for the windmill in the Ralph's Center. She thoroughly enjoyed last night's concert, the best of the summer. VC/St. Amant reiterated his concerns about tennis court use. He would like for the City to pursue acquisition of parcels for use as mini -parks. He pointed out possible locations such as Washington/Lincoln, Leyland, Clear Creek Canyon — both ends, and at about 1800 Diamond Bar Boulevard. He received word that the special projects deputies arrested a registered sex -offender in Sycamore Canyon Park Monday evening. He asked for consideration of increasing patrol of secluded areas. He stated that last night's concert was probably the best of the year. AUGUST 23, 2001 PAGE 5 =PARKS & REC COMMISSION Chair/Hull reported that last Wednesday the City Council attended a special function. He was asked to host a "Concerts in the Park." He was unable to attend last night's concert. ADJOURNMENT: C/Finnerty moved, C/Torres seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Hull adjourned the meeting at 8:48 p.m. Attest: Cit n eff Hull ri Respectfully Submitted, Bob Rose Secretary