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HomeMy WebLinkAbout06/28/2001 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 28, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. -PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners Anis, Finnerty and Torres. Staff. Bob Rose, Director of Community Services; Kim Crews, Recreation Specialist and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: 1. CONSENT CALENDAR: C/Finnerty moved, C/Torres seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with C/Anis abstaining. 1.1 Approved Minutes of May 24, 2001 Regular Meeting of the Parks & Recreation Commission as corrected. 1.2 Received and Filed Newspaper Articles regarding Sycamore Canyon Park 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Crews reported on the following items: 1. Youth Baseball 2. Youth Indoor Soccer 3. Adult Basketball 4. Adult Volleyball 5. Adult Softball =y 6. Contract Classes 7. Tiny Tots 8. Adult Excursions 9. Concerts in the Park JUNE 28, 2001 PAGE 2 PARKS & REC COMMISSION El� 10. 11. 12. Day Camp Youth Excursions Volunteen Program C/Anis asked about the possibility of a pottery class. RS/Crews responded that staff has not been able to locate a satisfactory location. 2.2 Diamond Bar Community Foundation Update - Report by C/Finnerty. C/Finnerty reported that the last meeting was canceled due to lack of quorum. The Foundation has received its 501(c)(3) status which is provisionary for four years beginning in 1999. The Foundation is awaiting approval from the Franchise Tax Board. 2.3 Status of Soda Machine Contract - Report by CSD/Rose. At its June 19 meeting, City Council approved the Commission's recommendation to extend the Coca Cola contract from August 1, 2001 through July 31, 2002 and authorized use of cages as deemed necessary by Coca Cola. Coca Cola suggested a ' second machine at Peterson Park and requested that next year staff pursue a three year contract instead of an annual contract. C/Finnerty suggested the City negotiate additional compensation for a three year contract. 2.4 Capital Improvement Program CIP - Reports by CSD/Rose 1. Sycamore Canyon Park Landslide Repair 2. Peterson Park Drainage Correction 3. Sycamore Canyon Park Ball Field Drainage Repair 4. Paul C. Grow Park Ball Field Drainage Repair 5. Community/Senior Center Design Process 6. Skate Park Improvements 7. Pantera Park Picnic Shelter C/Torres suggested staff consider a picnic shelter at Pantera Park that is aesthetically compatible with the main building and fits in with the natural look of the park. 3. OLD BUSINESS: L71 3.1 Consideration of Fee for Reserved Use of Skate Park - Continued from May, 24, 2001. CSD/Rose presented staff's report. Staff recommends that the Parks', and Recreation Commission discuss the concept of charging fees for reserved use of the i.,IIINi?'IGllit JUNE 28, 2001 PAGE 3' ` PARKS & REC COMMISSION skate park and request action from staff deemed appropriate by the Commission. VC/St. Amant recommended a $200 fee for use of the park for commercial filming. Chair/Hull said that as a result of speaking with his contacts in the film industry, $250 is not an unreasonable charge for pulling a permit; actual costs for filming - $10,000 if they film in front of a house; $20,000 for filming inside the house with a $50,000 liability policy for damages. He believes that $400 is a reasonable use fee for filming in a skate park in a park setting such as that which is situated in Diamond Bar. The film industry individuals he spoke with said that $1,000 to $1,500 would not be unreasonable for use of D.B.'s skate park. C/Torres explained why he concurs with Chair/Hull. The price should not discourage use and neither should it encourage use because the skate park is not a revenue producing facility. VC/St. Amant said he believes the cost should be reasonable to encourage use in order to recoup some of the excess cost of the park's construction. CSD/Rose stated that the City has a policy with its user group document that there be no commercial use of city parks. Following discussion, VC/St. Amant moved, C/Finnerty seconded, to recommend that the City Council institute the following per -day rental fee structure for authorized commercial filming/photography. $1,200 - Skate Park Use 400 - Park Use 600 - Court Use In addition, the Commission recommends "no interior building filming." Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Anis, Finnerty, Torres, VC/St. Amant, NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Chair/Hull None None C/Torres recommended that staff send Dr. Doshi and other individuals/entities a communication regarding the use of public facilities as deemed appropriate. 4. NEW BUSINESS - None ANNOUNCEMENTS: C/Finnerty spoke about her Maple Hill Park visit with PS/Hensley I Ill i1 1 11111,1 I'l M JUNE 28, 2001 PAGE 4 PARKS & REC COMMISSION It appeared that all three courts contained individuals who were either participating in, or awaiting, tennis instruction. The middle and far end tennis court netting appears to need replacing. An individual complained that the tennis courts were not kept clean. The rest of the park looked good. TruGreen was not at the park. She also visited Heritage Park. The basketball court looks good. Edison took out the trees, which made a huge difference around the perimeter of the park. A yard adjacent to the -park contains a lean-to which is an eyesore. C/Anis said that about two weeks ago she met with C/Finnerty and RS/Olivas at City Hall to discuss table tennis. The first meeting of the 13`h City Birthday Party subcommittee was held last week. The event is slated for Sunday, April 21, 2002. She is scheduled to visit Starshine and Ronald Reagan Parks on Monday, July 2. C/Torres spoke about the very successful Diamond Bar Girls Softball Father's Day tournament on June 16, 17 and 18. The biggest issue of the tournament was trash collection. He asked if additional staff is assigned to clean up after large events. He said he attended the user group meeting two weeks ago. CSD/Rose stated that in the future, staff could be available to work this type of event. C/Torres and, VC/St. Amant asked that the matter of people making left turns from the number one lane at the left turn light on southbound Diamond Bar Boulevard under the freeway. It appears to be left turn bay. CSD/Rose said he has mentioned this matter to Public Works staff. In addition, he brought up the matter of no botts dots indicating a right turn lane only from Diamond Bar Boulevard entering the eastbound SR 60 north of Palomino. VC/St. Amant said he completed his park visits today at Summitridge where they found some graffiti in the restrooms and a few too many weeds. There is no way to get from the parking lot to the baseball diamond without going through bushes which people are doing and knocking dirt onto the cement. He asked if it would be possible to add steps in the middle behind home plate during construction. Paul C. Grow Park looked very good. One of the legs on the bench in the southwest corner is rotted. The fire truck is 12 years olds and needs to be painted. It would be a great project for Eagle Scouts. As it happened, there was a gentleman walking through the park who said his son is scheduled for 70 hours of public service. VC/St. Amant said he would call Allison at the YMCA to see if the City can borrow the young man because he lives around the corner from the park. CSD/Rose reported that staff does not have a volunteer program. Minors cannot be tul ed out into the parks unsupervised and D.B. does not have staff to deal with this type of program. VC/St. Amant reported that the City of Walnut is considering building a skate park. It 1 1 r.i.n i.NZ JUNE 28, 2001 PAGE 8 PARKS & REC COMMISSION Chair/Hull said that the next time he has a park inspection and no one shows up he will not do any more park inspections. This is the second time this has happened to him and his time is too valuable. On June 14 he visited Sycamore Canyon Park. At 8:50 a.m. Ricardo from TruGreen arrived. Vic arrived at about 9:25 a.m. and Don showed up at 9:45 a.m. He noted f that the coke machine cages collect a lot of refuse and need to be cleaned frequently. The trash can next to the rec room were rusted through. He met a gentleman at the park who complained about many things including the poor trash pickup, under and over watering the fields, etc. The fields Iooked okay to Chair/Hull. The shrubs on the west slope need to be trimmed back. He was told that they belong to the condominium complex. There is a fallen tree in the lower park. CSD/Rose said that the fallen tree was removed this week. Chair/Hull said the slope repair looked good but the habitat is in terrible shape. Everything is dead. He asked staff to put the matter on a future agenda and inform the Council. The doggie bag holder on the lower lot was empty. The V -ditch by the city's maintenance yard needs to be cleaned out. He -pointed out that the lower bridge has dry rot and missing wood supports. VC/St. Amant suggested Mr. Roger's science class might be available to assist in cleaning up the ditch. Chair/Hull said that the rope swing is still hanging from the tree. He wished everyone a happy 4`h of July. He hopes to attend the City's 4th of July event. I ADJOURNMENT: C/Finnerty moved, VC/St. Amant seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Hull adjourned the meeting at 9:50 p.m. Rcspectfully ub,_ ittcd. Bolr-iosc Secretary ITI Ii 111111iVIII 1,11