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Home My WebLink About05/24/2001 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MAY 24, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners Finnerty and Torres. Commissioner Anis was excused. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent; Dorothy Schmid, Senior Coordinator, and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: Grace MacBride spoke about the way tennis courts are handled. She said she does not believe that Diamond Bar has to abide by the County's law regarding private instruction. Actually, the courts should be locked and people who want to be members of the Tennis Association of the City of Diamond Bar should have to pay for a key and a membership card. The card could be placed on a board when members want to engage in play. Currently, tennis courts are used for skateboarding and in-line skating, etc. The court finish is very delicate and refinishing is expensive. There are no monitors present at tennis courts. Members of the association could volunteer to monitor the courts. With keys there should be no concern. If someone loses their key or gives it to a non-resident, they can be barred from using the courts. 1. CONSENT CALENDAR: C/Finnerty moved, VC/St. Amant seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with C/Anis being absent. f 1.1 Approved Minutes of April 26, 2001 Regular Meeting of the Parks & Recreation Commission as corrected. ' 1.2 Recommended to the City Council the adoption of the "July is Parks and Recreation Month" Proclamation. C/Finnerty recommended that the phrase "People, Parks and Programs" be included in the Proclamation. MAY 24, 2001 PAGE 2 PARKS & REC COMMISSION 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Olivas reported on the following items: 1. Youth and Adult Sports 2. All City -Wide Youth Track Meet 3. Youth Baseball 4. Youth Indoor Soccer 5. Adult Basketball 6. Adult Volleyball 7. Adult Softball 8. Contract Classes 9. Tiny Tots 10. Adult Excursions 11. Concerts in the Park 12. Day Camp 13. Youth Excursions 14. Volunteen Program ` 2.2 Recreational Trails and Bicycle Route Master Plan Update - CSD/Rose reported that on May 15, 2001 the City Council approved the document. 2.3 Diamond Bar Community Foundation Report - Chair/Hull. 2.4 Parks Report - CSD/Rose. A. Schedule of Future Park Visits: Park Date Time Commissioner Sycamore Canyon Park 6-14-01 8:30 a.m. Chair/Hull� Maple Hill Park 6-21-01 9:00 a.m. C/Finnerty Heritage Park 6-21-01 10:00 a.m. C/Finnerty Pantera Park TBD TBD C/Torres Peterson Park TBD TBD C/Tones Summitridge Park 6-28-01 9:00 a.m. VC/St. Amant Paul C. Grow Park 6-28-01 10.00 a.m. VC/St. Amant Ronald Reagan Park TBD TBD C/Anis Starshine Park TBD TBD C/Anis 2.5 Park Facilities and Reservations Report - SC/Schmid C/Finnerty suggested that more trees are needed at Starshine Park. MAY 24, 2001 PAGE 3 PARKS & REC COMMISSION i VC/St. Amant recommended using the same type of trees as the English Springs Park in Chino Hills. Trees are needed as a barrier between the park and residences to set it apart. C/Finnerty also recommended installation of a picnic shelter. 2.6 Capital Improvement Program (C.I.P.) - CSD/Rose a. Sycamore Canyon Park Landslide Repair - Work in progress scheduled to be complete by next week. b. Peterson Park Drainage Correction - Work to begin in the Summer. C. Sycamore Canyon Park ADA Retro -fit - Under review 2.7 City's 12th Birthday Party - Results of the City Council Subcommittee evaluation meeting of this event - CSD/Rose reported on the success of this year's event. The 13'` Birthday Party is scheduled for April 21, 2002. 4. NEW BUSINESS: F 4.2 Request from Mr. Simon Cohen for a facility site for a Table Tennis Club. Mr. Cohen detailed his request.. He presented a petition to the Commission. Chair/Hull asked how many tables would be required and how large a facility is desirable. Mr. Cohen responded that with a minimum 3 tables that the Heritage Park location could accommodate the club. Each table costs approximately $1,000. Paddles and balls are usually provided by the players. VC/St. Amant suggested that Mr. Cohen look into the possible use of a commercial facility such as the vacant Ralphs location in the Country Hills Towne Center. Mr. Cohen indicated that play usually takes place in the evening hours and on the weekends between 5:00 or 6:00 p.m. to 8:00 or 9:00 p.m. Chair/Hull asked Mr. Cohen to provide him with a list of table tennis rules. Following discussion, Chair/Hull appointed C/Finnerty and C/Anis to serve on an ad- hoc committee to consider Mr. Cohen's proposal. 4.1 Report on Soda Machines in the City's Parks - Report by CSD/Rose and Staff recommends that the Parks and Recreation Commission receive staff's report, review information provided by the Coca-Cola representative and recommend the following to the City Council: - - - -_ - - --.- -- _- � - -_.__,. , _7- _ _ -- -- � , " __ __T_ .T__�_ __- I �i'I I II Vll'''�IIIH Illd I�' - ___. MAY 24, 2001 PAGE 4 PARKS & REC COMMISSION 1. Authorize the use of cages around the soda machines in the City's parks to help reduce vandalism. 2. Require operating dollar validators on all soda machines installed in the City's parks, prior to the extension of the contract. 3. Recommend the extension of the contract with Coca-Cola with the inclusion of the preceding items 1 and 2, for the period of August 1, 2001 through July 31,2002.- Selena 1,2002. Selena Robinson -Kruse, Coca-Cola representative, provided details on future plans for soda machines in the Diamond Bar parks. Following discussion, C/Finnerty moved, VC/St. Amant seconded, to recommend that the City Council approve renewal of the contract in accordance with staff's recommendations. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Anis RECESS: Chair/Hull recessed the meeting at 9:35 p.m. RECONVENE: Chair/Hull reconvened the meeting at 9:40 p.m. 3. OLD BUSINESS: 3.1 Consideration of Fee for reserved use of Skate Park - 5 C/Finnerty moved, C/Torres seconded, to continue discussion of this item to June 28, 2001. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS ABSENT: COMMISSIONERS Finnerty, Tones, VC/St. Amant, Chair/Hull None Anis ANNOUNCEMENTS: C/Torres commented that the left turn signal on southbound Diamond Bar Boulevard to Eastbound SR 60 is over the #1 lane instead of over the left turn lane. VC/St. Amant asked the status of the roller hockey courts. CSD/Rose responded that the matter of the roller hockey courts is on a wish -list for the 2001/2002 Fiscal Year budget and has not been recommended by management staff to be included in the budget that goes to the City Council on Tuesday, June 5. VC/St. Amant reported that the owner of the roller hockey courts said "make me an offer" and ,. _m _,. ... . ,. ,� _. Sa .-iY.: •I'�.�'-e».dl.�";'�w�'�s�l" vr; Irian„�r1..4a.��:�a,��hr�'rA�.r��^��i --r.= _ • . MAY 24, 2001 PAGE 5 PARKS & REC COMMISSION he believes the city could take advantage of a good opportunity. He believes the city needs to move forward on acquiring additional land. CSD/Rose stated that all of the Commission's recommendations for land acquisition to be used as potential parks were forwarded during the City budget process. VC/St. Amant expressed concern about the way the trees were planted on Gold Rush and Diamond Bar Boulevard. It looks like a tree farm and is very unattractive. CSD/Rose explained that the area is landscaped to prevent casual use. ADJOURNMENT: C/Finnerty moved, VC/St. Amant seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Hull adjourned the meeting at 10:04 p.m. Respectf y S mitt d, Bo se Secretary