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HomeMy WebLinkAbout04/26/2001 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive APRIL 26, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 8:24 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by VC/St. Amant. ROLL CALL: Present: Chairm4-i Hull, Vice Chairman St. Amant, and Commissioners Anis and Finnerty. Commissioner Torres arrived at 8:50 p.m. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent, and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: None Offered. 1. CONSENT CALENDAR: C/Finnerty moved, VC/St. Amant seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with C/Torres being absent. 1.1 Approved Minutes r f February 22, 2001 Joint Meeting of the Parks & Recreation and Traffl.: & Transportation Commission. 1.2 Approved Minutes (f March 19, 2001 Joint Meeting of the Parks & Recreation and Traffic & Transportation Commissions. 1.3 Approved Minutes of March 22, 2001 Regular Meeting of the Parks & Recreation Commission. 1.4 Approved transmittal of Draft Recreational Trails and Bicycle Route Master Plan. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Olivas reported on the following items: 1. Youth Basketball 2. All City -Wide Youth Track Meet APRIL 26, 2001 PAGE 2 PARKS & REC COMMISSION r�i„lye 3. Youth Baseball 4. Adult Basketball 5. Adult Volleyball 6. Adult Softball 7 19th Annual Easter Egg Hunt VC/St. Amant asked about the possibility of moving the event to Pantera Park next year. CSD/Rose explained that it is an event sponsored by the Lions Club and they are comfortable holding the event at Summitridge Park. C/Finnerty suggested that moving the event should be considered if construction is underway at Summitridge Park. 8. Contract Classes 9. Tiny Tots 10. Adult Excursions 11. Concerts in the Park 12. Day Camp 13. Youth Excursions 14. Volunteen Program 2.2 Recreational Trails and Bicycle Route Master Plan Update - Report by CSD/Rose. 2.3- Diamond Bar Community Foundation Report - None Offered. 2.4 Capital Improvement Program (C.I.P.) - Update by CSD/Rose 1. Sycamore Canyon Park ADA Retrofit 2. Landslide Repair at Sycamore Canyon Park 3. Peterson Park Drainage Correction 2.5 City 12th Birthday Party - Report by C/Anis 3. OLD BUSINESS: 3.1 Summer Concerts in the Park The Ad Hoc Committee of Chair/Hull and VC/St. Amant met with staff on Monday, April 9 to finalize the recommendation for the band to perform Patriotic Music at the July 4th concert. The Ad Hoc Committee is recommending the Covina Concert Band for the July 4th concert. A sample of their music was played at the Commission meeting. Staff recommends''.', that the Commission review the music sample from the Covina Concert Band and recommend to staff that this band be hired to perform at the July 4th Patriotic Concert and Fireworks Show. APRIL 26, 2001 PAGE 3 PARKS & REC COMMISSION C/Finnerty moved, C/Anis seconded, to recommend that the Covina Concert band be hired to perform at the July 4th Patriotic Concert and Fireworks Show. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Anis, Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 4. NEW BUSINESS: 4.1 Committee/Appointments of Commissioners - There are two standing subcommittees and one Board of Directors that Parks & Recreation Commissioners have the opportunity on which to serve. Appointments can be made by the Chairman or by election from the Commission. Commissioners were appointed as listed to each of the following subcommittees: 1) User Group Subcommittee: C/Torres and Chair/Hull The committee will meet on May 301h at 6:00 p.m. at Heritage Park Community Center 2) 13" Birthday Party Subcommittee: C/Anis and VC/St. Amant 3) Diamond Bar Community Foundation - C/Finnerty 4.2 Consideration of fee for reserved use of Skate Park - The Diamond Bar Skate Park in Peterson park opened in July, 2000. The City recently received a request for use of the skate park for two days of fuming by a commercial film company. Staff authorized the use since fi:ming was planned on weekdays during regular school hours and therefore, would not interfere with the peak community use of the skate park. The non-resident picnic reservation fee of $25 was charged for the use since no other fee schedule for the skate park had been established. Vice -Chairman St. Amant has requested that a fee schedule be established for rental of the Diamond Bar Skate Park. Staff recommends that the Commission, discuss the concept of charging fees for reserved use of the skate park and request action from staff deemed appropriate by the Commission. The Commission agreed to continue this matter to its May 24 meeting. 5. ANNOUNCEMENTS: C/Torres reported that AYSO registration is on-going the first Wednesday of each month at Heritage Park. The "Country Classic" tournament was a huge success. Over 125 teams from throughout California attended the D.B. event. APRIL 26, 2001 PAGE 4 PARKS & REC COMMISSION VC/St. Amant is busy working on the City Birthday Parry event. C/Finnerty stated that Josh Wolf scored the goal in the 70th minute yesterday off an assist by Clint Mathis which came from a corner kick by Jeff Agus. The U.S.A. Team defeated Costa Rica by 1-0 and now have three wins (9 points)going on to the World Cup. She asked if AYSO is conducting a Summer Camp this year to which C/Torres responded that F.C. International will sponsor a camp. Chair/Hull indicated that the City of -Walnut will have MLS. C/Anis said she visited a couple. of parks today and made notes which she provided to the Commissioners and staff. She commented that overall, the parks look good and the grass is in excellent condition except for a couple of brown spots i at Starshiine near sprinkler heads. TruGreen told her they cut the grass close around the sprinkler heads which causes the brown spots. She also found a red ant mound. Chair/Hull visited Peterson Park this morning and looked at the cracking and chipping in the skate park area. He is concerned about the theft of money from the soda machines. CSD/Rose responded that Coca-Cola has started installing cages over their machines. The company has suffered a significant loss throughout the entire San Gabriel Valley in the past few months. The matter of the contract is due for renewal on August 18 and has to be reviewed by the City Council. One of the issues is that the cage is not approved as part of the original contract. He will place the item on next month's agenda for the Commission's recommendation. Chair/Hull wished mothers a I appy Mothers' Day. C/Anis thanked Marisa for the beautiful flowers. - ADJOURNMENT: Upon motion by C/Finnerty, seconded by C/Anis, there being no other business to come before the Commission, Chairman Hull adjourned the meeting at 9:57 p.m. RespeciulSu, mitted, Secretary Atte <; Cha' gJf Hull