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Home My WebLink About03/22/2001 PRC Minutes--- i CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 E. Copley Drive k MARCH 22, 2001 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:08 p.m. i PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairperson Finnerty. ROLL CALL: Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Hull, and Torres. Commissioner St. Amant arrived at 7:14 p.m. l Staff: Bob Rose, Director of Community Services; Kim Crews, Recreation Specialist, and Marisa Somenzi, Administrative Secretary. f MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: 1. REORGANIZATION OF THE PARKS & RECREATION COMMISSION: 1.1 Selection of Chairman: I Commissioner Anis nominated Commissioner St. Amant. Commissioner Torres seconded the nomination. Commissioner St. Amant nominated Commissioner Hull. Commissioner Torres seconded the nomination. Upon roll call of the Commission, Commissioner Hull was unanimously elected Chairman of the Parks and Recreation Commission. 1.2 Selection of Vice Chairman: Commissioner Finnerty nominated Commissioner St. Amant. Commissioner Anis seconded the nomination. Upon roll call of the Commission, Commissioner St. Amant was unanimously elected Vice Chairman of the Parks and Recreation j Commission. 2. CONSENT CALENDAR: C/Finnerty moved, C/St. Amant seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: II II Ill�i i MARCH 22, 2001 PAGE 2 3. a 4. PARKS & REC COMMISSION AYES: COMMISSIONERS: Anis, Finnerty, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Torres 2.1 Approval of Minutes of the February 13, 2001 Regular Meeting - As presented. 2.2 Transmittal of Flyer regarding Kiwanis Club Baseball & Softball Clinic - As presented. INTRODUCTION OF NEW RECREATION STAFF: 3.1 Community Services Coordinator, Contract Classes - Shelly Rzonca 3.2 Community Services Coordinator, Day Camp - Jennifer Blake INFORMATIONAL ITEMS: 4.1 Recreation Program Update. RS/Crews reported on the following items: 1. Youth Basketball 1. Ci - ty Wide Youth Track Meet 2. Youth Indoor Soccer 3. Adult Basketball 4. Adult Volleyball 5. Adult Softball 6. Recreation Guide 7. Contract Classes 8. Tiny Tots 9. Adult Excursions 10. Little Racer Grand Prix 11. Concerts in the Park Chair/Hull and VC/St. Amant agreed to serve on the ad-hoc committee regarding the selection of Patriotic Music for the July 4`h Concert. The committee agreed to meet on Monday, April 9 at 8:00 a.m. 12. Summer Day Camp 13. Youth Excursions 14. Summer Volunteen Program 15. Easter Egg Hunt - Saturday, April 14, 2001 16. Diamond Bar Skills Day - Sunday, May 6, 2001 4.2 Trails Master Plan Update - Report by CSD/Rose 0 i MARCH 22, 2001 PAGE 3 PARKS & REC COMMISSION j The draft proposal will be presented to the Planning Commission on Tuesday, March 27. He thanked the Commission for their efforts in producing this document. I 4.3 Diamond Bar Community Foundation Report - Oral Report - Report by Commissioner Finnerty. 4.4 Capital Improvement Program (C.I.P.) 1. Sycamore Canyon Park ADA Retrofit CSD/Rose stated that conceptual plans are under review by staff members. f 2. Landslide Repair at Sycamore Canyon Park CSD/Rose reported that the plans and specifications for this project have C been approved by City Council and the project is currently out to bid. Bids will be opened on April 3rd and award of contract is scheduled for the April 17 meeting with repair slated to begin in May. 3. Peterson Park Drainage Correction CSD/Rose explained that geological testing is complete and the consultant has determined that the standing water is surface water and not coming from ` the adjacent slope or underground springs. The recommendation is to develop a series of french drains to collect the water, deliver it below the surface and take it to the drop structures. In addition, the drains to the tot lot i are being evaluated. Further, underground drainage of the skate park will be undertaken and the elevations of the grades of drop structures will be made less severe and therefore, less dangerous. VC/St. Amant said that while taking a class on building a park he learned that self-cleaning perm -a -panels are being used in french drains so that the drains do not "silt up." CSD/Rose reported that the irrigation system is currently under evaluation. 4.5 City Birthday Party Update. Report presented by CSD/Rose. The subcommittee next meets on April 5 with subsequent meetings set for April 19 and 26. 5. OLD BUSINESS: 5.1 C.P.R.S. Conference Report. Each attendee reported. Commissioner Finnerty thought it was a wonderful conference with many good educational classes. One of the best classes was about -- - - MARCH 22, 2001 PAGE 4 PARKS & REC COMMISSION trails which fits in with the City's current Trails Master Plan project. She enjoyed the informative tour of the Capitol Building. Commissioner Anis enjoyed her trip to Sacramento and her visit to the State Capitol. Among the classes she attended were the "Best of the Best Awards", "Trails" and "skate park" classes. VC/Amant took a variety of classes from acquiring open space to jails, parks, youth violence, safer schools and safer park classes. He mentioned Berkeley's policy of spending an entire day on safety issues before letting youth use the skateboard park. The City of Paramount sponsored a pocket park class. The city acquires use of, vacant land from the landowner and covers the land for liability, and builds a park for $8,000 to $10,000. He said he enjoyed this very informative conference. CSD/Rose stated that next year's conference will be held April 3 through 6 at the Los Angeles Convention Center. 6. NEW BUSINESS: 6.1 Priority Projects for Fiscal Year 2001/02. CSD/Rose reported that staff is preparing the FY 2001/02 budget. Included in the budget are the projects recommended for funding. The potential projects are listed in the Parks Master Plan. Staff recommends that the Commission review the projects listed in the Parks Master Plan for 2001/02 and recommend to staff and the City Council its order of priority. Commissioner Finnerty said she believes the City really needs to proceed with awarding a contract to a City -School District Negotiator. CSD/Rose said that the school district is willing to discuss projects, however, they are seeking long term revenue sources to support the school district on an ongoing basis. The City is looking to projects that will support community use and recreation programs. Ernie Delgadillo, Region 31 AYSO Board, was selected to serve on a committee to determine suitable land for purchase by the organization to be used as a soccer field. The Commission offered the following items for consideration -as projects that should be included in this fiscal year budget: 1) Acquire park land space (the national standard is 2 developed acres of park land per 1,000 residence. D.B.'s Parks Master Plan has identified a goal of 5 acres per 1,000 residences. Currently, D.B. has just over 1 acre of , developed park land per 1,000 residences. Commissioner Finnerty stated,that the City of Roseville has 9 acres of developed park land per 1,000 residences.) 1Ar H 1; MARCH 22, 2001 PAGE 5 PARKS & REC COMMISSION 2) Acquire Site D. 3) Proceed with Sunset Crossing Road Park (include hockey courts). 4) Add pocket parks (proceed as the City of Paramount has done to acquire use of vacant lots/land) - especially the lot adjacent to Washington and Lincoln. 5) Pursue Chaparral Middle School soccer field lighting. 6) Pursue Golden Springs Elementary School athletic field lighting. 7) Pursue Sycamore Canyon Park/Summitridge Park trail with trail heads. 8) Install shade structure at Starshine Park. C/Finnerty moved, VC/St. Amant seconded, to recommend the preceding list of projects to the City Council for inclusion in its 2001/02 Fiscal Year budget. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Anis, Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7. ANNOUNCEMENTS: C/Torres said he enjoyed being involved with the ,City's basketball program. C/Anis congratulated Chairman Hull and Vice Chairman St. Amant and thanked outgoing Chairperson Finnerty for a wonderful year. VC/St. Amant echoed C/Anis's comments. His hockey team made the semi-finals. Chair/Hull thanked C/Finnerty for her reign as Chairperson of the Parks and Recreation Commission. He looks forward to serving as Chairman of the Parks and Recreation Commission. ADJOURNMENT: Upon motion by C/Finnerty, seconded by VC/St. Amant and there being no other business to come before the Commission, Chairman Hull adjourned the mephn-Aat 9:58 p.m. Secretary