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HomeMy WebLinkAbout08/24/2000 PRC MinutesCITY OF DIAMOND BAR � I MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive AUGUST 24, 2000 CALL TO ORDER:. Chairman Finnerty called the meeting to order at 7:04 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Finnerty. ROLL CALL: Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Mark St. Amant, Jeff Hull and Marty Torres. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent �- and Debbie Gonzales, Administrative Secretary. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 . Minutes of July 27, 2000 regular meeting. C/Torres moved, VC/Anis seconded, to approve the minutes of the, July 27, 2000 regular meeting as corrected. Motion approved by the following Roll Call vote: i AYES: COMMISSIONERS: Torres, VC/Anis, Chair/Finnerty NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Hull ABSENT: COMMISSIONERS: None I 2. INFORMATIONAL ITEMS: 2.1 Recreation Report: RS/Olivas presented staff's report for.the following events: 1—J . i-�n.._,--�F...•_.._��.-�-iMIN.w..yi.I1xIWIM11Nku.i'dJIWJIpV.uuJ..i __ � - _ _- _. __ - ___ AUGUST 24, 2000 PAGE 2 PARKS & REC COMMISSION 1. Youth Baseball 2. Cross Country -3. Adult Basketball 4. Adult Softball 5. City Employees Softball Tournament 6. Contract Classes 7. Tiny Tots 8. Day Camp 9. Youth Excursion 10. Volunteen Program 11. Adult Excursions I 2.2 Community/Civic Center Update. CSD/Rose presented staff's report. He reported that staff and the City Council completed interviews -_, with the architect teams. Of the 17 proposals received, six were invited to the interview process. Committee member ratings have been presented to the City Manager. An award of contract is slated for the September 5 City Council meeting. Site survey, topo and geological tests are pending. According to the architects, the process to complete construction may take between two and three years. 2.3 Trails Master Plan Update. CSD/Rose presented staff's report. The next subcommittee meeting is slated for Tuesday, September -5 at 10:00 a.m. The intent of the meeting is to prepare for the September 28 joint meeting. VC/Anis reported that the subcommittee viewed a photographic aerial map of D.B. and surrounding areas and the existing trails. 2.4 Capital Improvement Program Update. a. Pantera Park Ball Field Lights CSD/Rose stated that the contract has been awarded. The contractor is currently in the submittal process. The City's goal is to have the project completed by the end of October N� (daylight savings time). AUGUST 24, 2000 PAGE 3 PARKS & REC COMAUSSION 2. Sycamore Canyon Park A.D.A. Retrofit CSD/Rose reported that staff is currently reviewing conceptual plans for presentation to the Commission. 3. Sycamore Canyon Park Landslide Repair CSD/Rose stated that the City Engineer is currently reviewing the construction documents. Following review, the documents will go back for correction and the earliest that they could go out to bid is the second meeting in September. The question is whether the work can be finished prior to the rainy season or whether it is advisable to wait until Spring. 4. Peterson Park Irrigation and Drainage Correction CSD/Rose indicated that this project will be considered after the Pantera Park ball field light project is completed. 2.5 Diamond Bar Community Foundation - Oral Report. Chair/Finnerty presented the report. An October 14 workshop is tentatively scheduled. Foundation members worked the food booth at the last two Concerts in the Park. The Foundation is seeking a senior representative from one of the three senior groups. The Foundation is looking into obtaining shopping cards for people who shop at Albertsons. Albertsons will give back a percentage of purchases up to $1800 per quarter. 3. OLD BUSINESS: 3.1 Skate Park. CSD/Rose reported that the Diamond Bar Skate Park opened to the public on July 15. This agenda item provides the Commission the opportunity to comment on its observations of the use of the Skate Park. CSD/Rose responded to Chair/Finnerty that approximately 50 citations have been issued. Staff is awaiting a report from the Sheriff's Department on each citation issued. The Sheriff's Department has received complaints from parents about their children receiving citations. The District Attorney has requested a copy of the City's adopted ordinance.. AUGUST 24, 2000 PAGE 4 PARKS & REC COMMISSION Chair/Finnerty said she observed 40-50 kids using the skate park on Tuesday evening at about 7:30 p.m. She counted four or five who were wearing full safety equipment. CSD/Rose stated that flyers will be distributed to all schools in September. The flyer will indicate that the park is open, the hours of operation, the required safety equipment and the rules of the skate park. A letter to the parents asking for their help will be on the reverse side of the flyer. Chair/Finnerty stated that the kids who do not want to wear their equipment will not take the flyer home. She suggested that the information be published in the local publications. C/Hull explained that the middle schools have packets that are sent home with students on a weekly basis. Chair/Finnerty suggested that the City hang a trash receptacle on the back side of the wrought iron. CSD/Rose indicated to Chair/Finnerty that the next report from Coca Cola will be after the next quarter, end of September. The machines are being serviced more frequently and there have been no complaints of late. 4. NEW BUSINESS: I - 4.1 Agenda for September 5, 2000 Joint Study Session with City Council - 5:00 p.m., Room CC -8. CSD/Rose reported that The Parks and Recreation Commission and the City Council will have a joint study session at 5:00 p.m. on September 5, 2000 in Room CC -8 at the SCAQMD. The purpose of the Study Session is to discuss issues related to Parks and Recreation. Staff recommends that the Commission provide topics for consideration for discussion at the joint Study Session. 1. 4h of July Concert In The Park (Rose) 2. Site D/Larkstone Park (Rose) r 3. Skate Park (Finnerty) 4. Trails Master Plan — Council Input (Finnerty) AUGUST 24, 2000 PAGE 5 PARKS & REC COM MSSION 5. Roller Hockey Court Availability (St.Amant) 6. Location for City Birthday Celebration (Hull) 7. Pooch Park 4.2 Chamber of Commerce Request for Extended Light Usage at Peterson Park. CSD/Rose stated that the Diamond Bar Chamber of Commerce will be hosting their Casino Night at Peterson Park on Saturday, April 28, 2001. The event is scheduled to be conducted from 6:00 p.m. until 10:30 p.m. The Chamber is requesting that the ball field lights remain on until 11:30 p.m. on Saturday, April 28, 2001. Staff recommends that the Parks and Recreation Commission. recommend approval to the City Council the extended use of the ball field lights at Peterson Park on Saturday, April 28, 2001 until 11:30 p.m. VC/Anis moved, C/St. Amant seconded, to recommend that the City Council approve the —"J extended use of the ball field lights at Peterson Park on Saturday, April 28, 2001 until 11:30 p.m. Without objection, the motion was so ordered. 4.3 Concerts in the Park - Summer, 2001. CSD/Bose reported that the summer concerts in the park is scheduled to be held on Wednesday evenings for 10 weeks during the summer of 2001. This schedule will normally include Wednesday, July 4 as a regular concert date. Because this date is a holiday, it needs to be determined if a concert will be held on July 4, 2001. C/Hull moved, C/St. Amant seconded, to recommend to the City Council that a 0 of July Concert with music appropriate to the holiday be held at Sycamore Canyon Park and that a pyrotechnics display immediately follow the concert. Without objection, the motion was so ordered. RS/Olivas reported that staff is waiting to hear back from the Long Beach Junior Concert Band regarding their availability for the 4h of July. Chair/Finnerty said she likes the Long Beach Junior Concert Band but she would prefer a gT' more forceful group. AUGUST 24, 2000 PAGE 6 PARKS & REC COMMISSION RS/Olivas suggested a swing group that would include patriotic music. He assured the Commission that he would arrange for an excellent patriotic music group. Chair/Finnerty concurred with RS/Olivas that the New Years Eve group was very well received. 4A Future C.I.P Project Schedule. CSD/Rose stated that the Parks Master Plan includes a 13 year schedule of potential C.I.P. projects to improve the parks in Diamond Bar. The Commission reviews this schedule on a regular basis to ensure that the most urgent needs of the community are included on this schedule. The City Council recently adopted its goals and objectives for the 2000/01 Fiscal Year. The City Council's goals and objectives include some projects that are not on the Parks Master Plan schedule of improvements, including the construction of more basketball courts at mini parks, picnic shelters at Pantera Park and the development of a pooch park. Staff recommends that the Commission review the City Council's goals and objectives T related to Parks and Recreation and incorporate them into the Parks Master Plan C.I.P. ., project schedule and recommend adoption of the revised schedule. Chair/Finnerty said she believes the picnic shelters at Summitridge Park could be eliminated because of the pending Community/Civic Center. C/St. Amant suggested that the following three sites could be considered for mini parks: 1850 S. Diamond Bar Boulevard (small piece of land next to a creek between the condominiums and the apartments on the east side of D.B. Boulevard); Clear Creek Canyon Drive between Cleghom Drive and Banner Ridge Road across from the condominiums; corner of Goldrush Drive and Diamond Bar Boulevard. C/Hull said he likes the idea of the basketball courts and he would like to have more information on the picnic shelters and pooch park. Chair/Finnerty summarized that the Commission believes that it is a good idea to start moving forward with the basketball courts. The picnic shelter at Pantera Park is a good idea and a pooch park shall be considered further into the future. 5. ANNOUNCEMENTS: C/Hull apologized for missing the last meeting. He provided notes on his walk through L.,. Peterson Park to the Chairman and his notes are at home. He completed a walk through of _ — — � �..�...� M�rr.��V�d4wdM,la„�.d�:�,��iiiWmtdd... = � --c — _ -- — _ `• _ AUGUST 24, 2000 PAGE 7 PARKS & REC COMMISSION Heritage Park on August 18. The basketball court at Heritage Park is in terrible condition and he was told it is slated to be resurfaced. CSD/Rose responded that the basketball court is scheduled for resurfacing this fiscal year. Staff is receiving proposals at this time. The overhanging trees have been trimmed and sand has been added to the tot lot. C/Hull remarked that the barbecues at Peterson Park are clean. He said that he chastised Mitch (True Green) for snubbing the Commission at its July meeting and for not sending someone in his place. CSD/Rose reported that the contractor has made it clear that they want to continue working for Diamond Bar. Both people they lost were from other companies that True Green acquired. —= C/St. Amant said he walked Sycamore Canyon Park which looked good. The picnic tables and benches need painting and some of the table tops need to have the wood flipped over. The storm grate at the bottom of the stream has been propped open by a big log which needs to be moved. VC/Anis said she noticed that facing north on Longview Drive and Grand Avenue the orange median diamond sign has graffiti on it. The stop sign at Brookwood Drive on Longview Drive has a splash of paint or some foreign substance on it. The median off of Golden Springs Drive on Grand Avenue is very brown. She and C/St. Amant attended the City Birthday Celebration meeting this morning during which parking logistics, keeping the band and carnival going for an additional hour in the evening and possibly moving the event to Pantera Park were discussed. The city is talking about purchasing canopies to rent to food vendors. Chair/Finnerty completed a walk through of Maple Hill Park and Summitridge Park with Mitch. It is impossible to keep regular plants in the planter area around the tot lot at Maple HiII. True Green was supposed to put grass in the area some time ago but it has not been done. They also discussed using the edger on the concrete dividers. The park was generally well maintained. Regarding Summitridge Park, the eucalyptus trees are suffering greatly from insect infestation. At this point not too much needs to be done except to keep the area clean because the community center will likely cause changes to the area. True Green has been able to control the clover and keep the grass greener than it has ever been. C/Hull welcomed C/St. Amant to the Commission who he believes is a good addition to the AUGUST 24, 2000 PAGE S PARKS & REC COMMISSION team. ADJOURNMENT: C/Hull moved, VC/Anis seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Finnerty adjourned the meeting at 10:30 p.m. i Respec y S bmitted, ob e Secretary Attest: �,, - Chairm vette Finn