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Home My WebLink About06/22/2000 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 22, 2000 CALL TO ORDER: 1 Chairman Finnerty called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chairman Anis. ROLL CALL: Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Jeff Hull, Eric Stone and Marty Torres. Imo, Staff: Bob Rose, Director of Community Services; Don Hensley, Parks & Maintenance Superintendent; Gary Olivas, Recreation Superintendent and Debbie Gonzales, Administrative Secretary. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Minutes of May 25, 2000 regular meeting. VC Anis moved, C/Torres seconded, to approve the minutes of the May 25, 2000 regular meeting as corrected. Motion approved by the following Roll Call vote: AYES: COMMISSIONERS: Hull, Torres, VC/Anis, Chair/Finnerty NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Stone ABSENT: COMMISSIONERS: None 2. INFORMATIONAL ITEMS: 2.1 Recreation Report JUNE 22, 2000 PAGE 2 PARKS & REC COMMISSION i wuniiiwY RS/Olivas presented staff's report for the following events: 1. Youth Track & Field 2. Youth Baseball 1. Adult Basketball 2. Adult Softball 3. Contract Classes 4. -Tiny Tots 5. Day Camp 6. Concerts in the Park 7. Adult Excursions Chair/Finnerty suggested that prior to the July 12 youth excursion event, staff advise parents that their children will not be permitted to swim in the ocean at Huntington Beach if there is any chance that the water could contain harmful bacteria. CSD/Rose indicated that staff will make inquiries about the status of the water. If there i5 a problem the youth may be moved to another location. j 2.2 Capital Improvement Program (C.I.P.) - Oral Report by CSD/Rose. 1. Skateboard Park CSD/Rose reported that the contractor has sprayed the shot-crete which is the application of concrete on the sloped ramps. Staff has been told by experts that this company has done an outstanding job of applying this material which should result in an excellent skating surface for the park users. Work is proceeding on schedule. It has been suggested that!: turf not be installed until October. In the meantime, the dirt should be fine graded with a layer of mulch placed on top. Grand opening ceremonies are scheduled for July 15 at 10:00 a.m. VC/Anis said that this morning she heard that there are kids scaling the fence and skating inside the area. CSD/Rose said that staff has asked the Diamond Bar/Walnut Sheriff's Station to increase their patrol of the area. VC/Anis suggested that staff post a sign indicating that if skaters use the surface too soon it will ruin the park for future use. �8utiit5°. JUNE 22, 2000 2. Community/Civic Center PAGE 3 PARKS & REC COMMISSION CSD/Rose reported that the City received 17 proposals from architects interested in pursuing the design work for this project. These proposals are being reviewed and staff's recommendation will be presented to the City Council on August 15. It is intended that construction of the _ Community/Senior Center will be underway by next spring. 3. Pantera Park Ball Field Lights CSD/Rose stated that the bids and specifications have been released. As of today, 16 firms have asked for packages. Bids are due by Tuesday, June 27. 2.3 Trails Master Plan: CSD/Rose stated that the next joint meeting with the Traffic and Transportation Commission is F— scheduled for 7:00 p.m. on July 27. He suggested that the Parks and Recreation Commission move i' their meeting time forward in order to complete their regular meeting agenda prior to the joint meeting. The Roth Group is completing the inventory and base maps. Chair/Finnerty stated that if the Traffic and Transportation Commission is available to meet with the Parks and Recreation Commission on July 27 the Parks and Recreation Commission should plan to start their regular meeting at 6:00 p.m. She and C/Hull reminded staff that an aerial photo and map overlays were the two items requested during the previous joint meeting and that those items were to be ready for the next joint meeting. 2.4 Diamond Bar Community Foundation - Oral Report by Chair/Finnerty. CSD/Rose read the goals and objectives list provided by Chair/Finnerty. 2.5 Skateboard Park Rules - Artwork for Signs Report by CSD/Rose. 2.6 User Group Meeting - Oral Report CSD/Rose stated that 12 organizations submitted requests for use. As more facilities and lighted F 't - facilities become available, more requests are expected by staff to be forthcoming. .-3. OLD BUSINESS: JUNE 22, 2000 PAGE 4 PARKS & REC COMMISSIOM.� 3.1 Parks Maintenance Report: C/Torres reported on his Peterson Park visit. Overall the park looked good. One of the city's contractors is currently making adjustments to the irrigation system. Some of the bleacher's angle supports have sharp edges. The drinking fountain on field #1 was plugged and the fence was kicked in and loose. The v -ditches were full of debris. The skateboard park looked fairly secure in spite of the fact that the kids jump over the fence. At field #2 they found a boulder close to a play area which will be removed. Also, the bleachers had some of the tubular rail caps missing. They found a spike protruding from the ground near field #2. He also pointed out that some rather I' hanging trees needed to be pruned. j PMS/Hensley presented a report on park maintenance activities in response to the park visits. C/Hull said that he visited Ronald Reagan Park this past weekend and it appears to be in the same condition as it was when he visited it on May 18. The barbecue grills are very dirty and the deep tire tracks have not been repaired.,,�� Chair/Finnerty said that in her opinion, the fields have never looked better since TruGreen took over. In addition, users have commented that the fields look wonderful. 4. NEW BUSINESS: 4.1 Proclamation - July is Parks & Recreation Month — The California Parks and Recreation Society has provided a sample proclamation for "July is Parks & Recreation Month." Staff has re -worded the proclamation to make it appropriate for Diamond Bar. The purpose of the proclamation is to bring attention to the recreation programs and park facilities available to the residents of Diamond Bar. The Commission recommends to the City Council that the proclamation as amended, proclaiming July, 2000 as Parks and Recreation Month be presented by the City Council at their July 18 meeting. 4.2 Park Use Policies The current park use policies were adopted by the City Council on June 6, 2000. The Commission requested in May that this item be included on this agenda. The Parks and Recreation Commission reviewed the adopted park use policies and took no additional action. '.' JUNE 22, 2000 PAGE 5 PARKS & REC COMMISSION CSD/Rose responded to VC/Anis that the lights are metered and register the number of hours the lights are on. There are three separate light meters at Lorbeer Middle School. There is no automatic turnoff for the lights at Heritage Park. 5. ANNOUNCEMENTS: C/Hull announced that he will be out of the country and unavailable for the July 27 Commission meeting. He stated that he and VC/Anis attended the first City Birthday Celebration committee meeting this morning. The committee decided to go with a 50's theme. VC/Anis stated that the date for the next City Birthday Celebration is April 29, 2001. C/Stone said that the City is seeking Industry East Advisory Committee members to help advise the City Council on how to respond to related issues. Applications can be obtained at Diamond Bar City Hall. ADJOURNMENT: tldC/Hull moved, VC/Anis seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Finnerty adjourned the meeting at 9:37 p.m., to Thursday, July 27, 2000 at 6:00 p.m. Resp tfu�ly Su mitted, Bbb`—ieW Secretary Attest: .44t l . Ann to) iry erly J Chairman