The URL can be used to link to this page

Home My WebLink About03/23/2000 PRC MinutesI i --, CITY OF DIAMOND BAR ! MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MARCH 23, 2000 CALL TO ORDER: CSD/Rose called the meeting to order at 7:04 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Community Services Director Bob Rose. ROLL CALL: Present: Commissioners Jeff Hull, Eric Stone and Martin Torres. i„ Commissioners Patty Anis and Annette Finnerty arrived at 7:07 p.m. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent; Marsha Roa, Community Services Assistant, and Debbie Gonzales, Administrative Secretary. 1. ADMINISTRATION OF OATH OF OFFICE FOR PARKS AND RECREATION COMIVIISSIONERS: City Clerk Lynda Burgess administered the Oath of Office to the Parks and Recreation Commissioners. 2. REORGANIZATION OF THE PARKS AND RECREATION COMMISSION: 2.1 Selection of Chairman CSD/Rose opened the nominations for Chairman. of the Parks and Recreation Commission. Commissioner Hull nominated Annette Finnerty. The nomination was seconded by Commissioner .Anis. There being no further nominations, CSD/Rose closed the nominations. Annette Finnerty was unanimously elected Chairman of the Parks and Recreation Commission. 2.2 Selection of Vice Chairman Chair/Finnerty opened the nominations for Vice -Chairman of the Parks and Recreation Commission. "7"I'f. I I 'A!. IGd,'. '1.1 F"� �' i _u.. 111 111 i._! P..i.ni.. r',. .--1---. �— MARCH 23, 2000 PAGE 2 PARKS & REC COMMISSIOI Commissioner Stone nominated Commissioner Anis to serve as Vice Chairman of the Parks and Recreation Commission. Commissioner Hull seconded the nomination. There being I no further nominations, Chair/Finnerty closed the nominations. Commissioner Anis was unanimously elected to serve as Vice Chairman of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None Offered 3. CONSENT CALENDAR: VC/Anis moved, C/Hull seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Hull, Stone, Torres, VC/Anis, Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 3.1 Approved Minutes of the February 24, 2000 regular meeting - As presented. 3.2 Transmitted Commissioner's Handbook 3.3 Transmitted Parks Master Plan to new Commissioners. 4. INTRODUCTION OF FULL TIME RECREATION STAFF: 5. INFORMATIONAL ITEMS: 5.1 Recreation Report RS/Olivas presented the recreation update for a. City -Wide Track Meet b. Youth Indoor Soccer C. Tiny Tots d. Summer Day Camp e. Contract Classes f. Community Recreation Guide — Spring 2000 g. Summer Concerts In The Park h. Adult Excursions i. Easter Egg Hunt ,..�"' ... .... ��,,... 1..,.eA,_b'.Y.'., 'IT i�_Jr Nr i.flW 1.YxwawvYm Rw']. ",.u�ai.x IIWb: �_la3 Ckl MARCH 23, 2000 6. PAGE 3 PARKS & REC COMMISSION 5.2 Capital Improvement Program (C.I.P. Projects) Update information provided by CSD/Rose on the following projects: a. Skate Park b. Community/Civic Center C. Sycamore Canyon Park A.D.A. Retro -fit d. Landslide Repair at Sycamore Canyon Park e. Pantera Park Ball Field Lights f. Peterson Park Drainage Correction/Turf Repair 5.3 Trails Master Plan CSD/Rose stated that the Trails Master Plan is a goal of the Parks Master Plan. The City is currently gathering information from residents via a survey postcard which is being placed in April issue of The Windmill publication. The survey cards will also be available in the City's booth at the April 9 Birthday Celebration. Using the completed survey cards the Roth Group will make recommendations for trails. Public workshops will be held to explain the results. The Roth Group is currently completing an inventory of existing trails and opportunities that are available. The goal is to produce a list of recommended trails, types of improvements, standards that should be incorporated and the cost to implement the plan. The plan will include connections to trails in other cities such as Chino Hills, Brea, and Walnut. 5A City Birthday Party CSD/Rose reported that the subcommittee met today at Peterson Park to finalize plans for the celebration. Banners and other forms of advertising have been disbursed throughout the City. There are 12 food booths, 12 carnival rides, 26 Craft booths, and 15 to 20 cars have been registered for the car show. The celebration can support 50 vehicles. There is an abundance of entertainment. This year's theme is "western." 5.5 Diamond Bar Community Foundation Chair/Finnerty reported that the Foundation's next meeting will be held on March 30 which will be the first meeting to have a full contingency present. She explained the purpose and makeup of the Foundation. She asked that a copy of the bylaws be given to all Commissioners. OLD BUSINESS: 6.1 C.P.R.S. Conference Report. ..17-1.�i�''� d'II Ihl it MARCH 23, 2000 i PAGE 4 PARKS & REC COMMISSIOl CSD/Rose stated that next year's conference will be held March 14 through March 17, 2001 in Sacramento. Commissioners presented their reports. Chair/Finnerty suggested that the'City include on its printouts the V.I.P. Program's Mission Statement set forth by the Parks and Recreation Society: "We create community through people, parks and programs. " 7. NEW BUSINESS: 7.1 Schedule of Park Visits by Commissioners: The following City park visits were scheduled: All park visits commence at 9:00 a.m. on the date designated. PARK COMMISSIONER DATE Pantera Jeff Hull 4/6/00 Sycamore Canyon Patty Anis 4/13/00 Summitridge Eric Stone 4/20100 Heritage/Paul C. Grow Annette Finnerty 4/27/00 Maple Hill Patty Anis 5/4/00 Ronald Reagan/Starshine Jeff Hull 5/18100 Peterson Martin Torres TBA 7.2 Schedule of Commission Meetings: The Commission meets on the 4'h Thursday of each month with the exception of November and December. The Commission concurred to meet on November 16 and December 21 respectively. 7.3 Priority Projects for Fiscal Year 2000-2001: CSD/Rose presented staff's report. The Commission listed the following priorities for Fiscal Year 2000-2001 projects: 1) Pantera Park Lighting 2) Peterson Park Drainage 3) Community/Civic Center ca it 4 - _ _� i ;,. w'i I ndikd"h __JPr:�� a ,tt.G,�.T,.;rM; « �. MARCH 23, 2000 PAGE 5 PARKS & REC COMNIISSION 4) Lorbeer Lighted Football Field Turf Renovation 5) Continue Implementation Schedule of Parks Master Plan 6) Sycamore Canyon ADA Retro -fit C/Hull recommended that this matter be brought back for further discussion at the April 27 meeting to give the new Commissioners time to visit the parks. Chair/Finnerty suggested the Commission tour the parks as a group. CSD/Rose stated that he needs to make his recommendation to the City Manager within the next two weeks. C/Hull said he wants to be sure that the Community/Civic Center remains the highest priority project. i ANNOUNCEMENTS: C/Torres, C/Stone and C/Hull said they look forward to working on the Commission. VC/Anis said she noticed the new street signs directing people to Pantera Park. She reminded everyone that the Friends of the Library Wine Soiree will be held on Sunday, April 30 at 4:00 p.m. at the Shilo Hilltop. She welcomed the new Commissioners. Chair/Finnerty congratulated the City on the passage of Proposition 12 which means an additional $714,000 for Diamond Bar. j ADJOURNMENT: C/Hull made a motion to adjourn the meeting. There being no other business to come before the Commission, Chairman Finnerty adjourned the meeting at 10:20 p.m. ResPose ffed, 0 Secretary Attest: 4 —Annefte Finnerty Chairman