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Home My WebLink About02/24/2000 PRC MinutesJ r LJ CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive FEBRUARY 24, 2000 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Finnerty. ROLL CALL: al Present: Chairman Dan Nolan, Vice Chairman Yvonne Pruitt, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Director of Community Services; Don Hensley, Parks & Maintenance Superintendent; Gary Olivas, Recreation Superintendent; and Debbie Gonzales, Administrative Secretary. i MATTERS FROM THE AUDIENCE: Mayor Debby O'Connor thanked the Commissioners for their service to the community and invited them to participate in the March 7 City Council meeting during which the departing Commissioners will be honored. 1 CSD/Rose introduced incoming Commissioner Eric Stone. i Eric Stone said he looks forward to participating on the Commission. 1. CONSENT CALENDAR: VC/Pruitt moved, C/Holder seconded, to approve the Consent Calendar as presented. Motion carried 5-0 by Roll Call vote. 1.1 Approval of Minutes: Regular Meeting of January 27, 2000 - approved as submitted. I FEBRUARY 24, 2000 PAGE 2 PARKS & REC COMMISSION 2. INFORMATIONAL ITEMS: 2.1 Recreation update: RS/Olivas presented the recreation update for a. Athletics b. Contract Classes C. Tiny Tots d. Summer Day Camp CSD/Rose announced that effective February S. 2000, Gary Olivas is the new Recrea ion Superintendent for the City of Diamond Bar. 2.2 Capital Improvement Program (C.I.P. Projects) 1. Skate Park 0 CSD/Rose stated that staff was astounded to see the high bid costs of the skated o park. Council ultimately refected all bids. The low bif $227,000 was from a company that had never built a skate park. The low bid from a firm experienced in building skate parks was $283.000. The plans and specifications have been revised to indicate that any firm_ bidding on this project must have prior experience in constructing a skate park which assures that the project will'i,be approximately $100,000 over the oriainaLiy anticipated cost. Bids are scheduled to be opened on March 9 with award of contract on March 21. During this morning's Birthday Celebration meeting, it was determined that the groundbreaking ceremonies will be held during the celebration on Sunday, April 9 with construction beginning on Monday. April 10. Z. Community/Civic Center Project CSD/Rose reported that at its February 15 meeting, the City Council directed staff to begin the formal selection process for an architect to design the Community/Civic Center complex with decision on a site to take place at a latter date. 2.3 Cite Birthday Parte -April 9, 2000 at Peterson Park O'l f ! FEBRUARY_24, 2000 PAGE 3 PARKS & REC COMMISSION 4 Report by CSD/Rose. He stated that past mayors and school board members will be recognized during the festivities. Chair/Nolan suggested that past PTA and PTSO presidents also be recognized. 2.4 Parks Maintenance Report f Report by PMS/Hensley on the status of Commissioner's walk-through items at each of the following City parks: Heritage Park i� Summitridge Park Sycamore Canyon Park Ronald Reagan Park Paul C. Grow. Park Starshine Park Maple Hill Park Pantera Park �y Peterson Park C/Anis pointed out that at Pantera Park, irrigation box covers are torn off and a good amount of the wood chips washed off onto the sidewalk and grassy areas of the park. Also, there are a ntimber of snails, mushrooms, crabgrass, dandelions and weeds in shrubbery along the hillside close to the tot lot and along the building. Mushrooms are growing in the grass at Peterson Park and there k, a broken irrigation box cover near the fence at Golden Springs Drive inside the park. The golf cart used by the Girls Softball organization was left outside after a weekend event. CSD/Rose stated that at this time of the year, weeds are prevalent, and that the landscape contractors will work to remove them. Chair/Nolan pointed out that about two weeks ago he observed graffiti on the walkway at Pantera, north of the tennis court and south of the meeting room. PMS/Hensley indicated to VC/Pruitt that a 3 foot long pathway made of brick and large plants have been installed in the dirt area in front of the restrooms at Peterson Park. 2.5 Community Foundation Report C/Finnerty reported on the foundation's first meeting which was held on February 17. FEBRUARY 24, 2000 PAGE 4 PARKS S REC COMMISSION Seven members were present and four additional members representing (local organizations as prescribed by the bylaws were elected. The next meeting will be�,held on Thursday, March 30. She thanked Chair/Nolan for presenting $500 from Nestle Foods to the foundation. She reminded CSD/Rose that CM/BeIanger promised copies of the Parks Master Plan to each of the Foundation members. 3. OLD BUSINESS: 3.1 Request to install batting cages at Peterson Park CSD/Rose presented staff's report. Staff has developed a Request for Proposal (RFP) to seek a revised proposal for the correction of the drainage problems at Peterson Park. A bid alternate included in the RFP is the design of batting cages at the park. Other improvements that may be considered include a storage structure, security lights along the perimeter walkway and park benches throughout the park. Diamond Bar Girls Softball is still interested in funding the construction of the batting cages. Report received and filed. 3.2 Consideration of Parks Use Policies and Procedures CSD/Rose presented staff's report. At its meeting on September 23, 1999,' the Commission recommended the approval of the revised Park Use Policies and Procedures. Since that meeting, staff has learned that non-resident fees are not allowable due to federal funding used to develop and improve the parks. Also, with the completion of the Lorbeer Ball Field Lighting project, policies are needed for the allocation of that facility. Therefore; the Park Use Policies and Procedures have been revised since the Commission's recommendation on September 23. C/Holder pointed out that on Page 6 under a.; "chaperones" is misspelled. C/Finnerty pointed out that the last sentence under A. 1. b. on Page 5 which reads "Resident Fee: $25.00 and Non -Resident Fee: $40." should be removed. CSD/Rose concurred with VC/Pruitt to delete the second sentence under D. Group B on Page 4 which reads: "To qualify for this priority level, youth organizations must verify that 60% of registered participants are Diamond Bar residents." VC/Pruitt asked that the fourth column from the bottom of the Park Amenities Grid be changed from "Soccer Fields" to Multi -Purpose Fields, Ball Fields or Game Fields' FEBRUARY 24, 2000 PAGE 5 1 PARKS & REC COMMISSION Chair/Nolan recommended that (1998). be stric en from the Pantera heading on the Park Facility Amenities grid. VC/Pruitt moved, C/Holder seconded, to recommend approval of the amended Parks Use Policies and Procedures. Without objection. the motion was so ordered. 4. NEW BUSINESS: None ANNOUNCEMENTS: C/Holder thanked the Commissioners for their support. She will continue to work on behalf of the City. She thanked CSD/Rose for his guidance. C/Anis thanked staff for getting the agenda to her on Friday before the meeting which gave her time to thoroughly review the packet. She wished C/Holder, VC/P itt and Chair/Nolan good fortune and said ! .I she will miss them. It has been a wonderful experience working with each of the Commissioners. C/Finnerty asked if the City's acquisition of additional land ough the annexation process would result in additional park lands to which CSD/Rose responded "no " She asked if a letter was sent to M&H thanking them for the use of their parking lot to which CSD ose responded "yes." C/Finnerty reiterated her desire for another New Years Eve party. In response to C/Finnerty, CSD/Rose stated that staff is wor ng on vertical and horizontal banners for the Birthday Celebration. Staff was reminded this morning to go forward with the pursuit of spanner banners. C/Finnerty said she will miss C/Holder, VC/Pruitt and Cha r/Nolan. VC/Pruitt asked if the City is going to keep the 10`x' Anniversary banners for use. She suggested.that the banners be auctioned off at this year's Birthday Celebratio . CSD/Rose stated that disposition of the banners has not yet been determined. CSD/Rose responded to VC/Pruitt that the City has receiv d e-mails requesting another New Year's party which have been referred to the City Council. VC/Pruitt said she has enjoyed her two year term with the ommission and her fellow Commissioners. It has been an excellent learning experience. She appreciat s staff's assistance to her during her tenure. She stated she will continue to be involved with Pop Water Football. She recently attended the Pop Warner Regional Conference in Arizona. As a result of Gum being added to this region, several fund- FEBRUARY 24, 2000 PAGE b PARKS & REC COMMISSION raising events will be held to help send players to that area. Chair/Nolan introduced Marty Torres, incoming Parks & Recreation Commissioner Martv Torres stated that he looks forward to being a part of the Commission. He is currently coaching two AYSO teams in the City. Chair/Nolan statedthatDiamond Ranch High School will hold a fund raiser on Saturday, February 26. He encouraged sitting and incoming Commissioners to participate in the skate park ribbon cutting ceremonies at the City's Birthday Celebration. He pointed out that the following accomplishments have taken place within the past two years: Completion of Pantera Park, Community/Civic Center Task Force, establishment of the Diamond Bar Community Foundation, progress toward timely completion of a skate park, in-house recreation program, and installation of lighting at Lorbeer Middle School. Chair/Nolan told CSD/Rose that he is well thought of throughout the community. The level of respect that the Commissioners have for CSD/Rose is tremendous. CSD/Rose thanked C/Holder, VC/Pruitt and Chair/Nolan for their service to the community. He has enjoyed working with all of the Commissioners during the past two years. CSD/Rose reminded the Commission that the Millennium Celebration took place during their watch. ADJOURNMENT: C/Holder moved, VC/Pruitt seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 9:13 p.m. Respe, tf� y Su mitted, Y �Ob R se Secretary Attest: Dan Nolan Chairman 11