HomeMy WebLinkAbout01/27/2000 PRC MinutesCITY OF DIAMOND BAR
j MINUTES OF THE PARKS & RECREATION COMMISSION
I HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
JANUARY 27, 2000
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CALL TO ORDER:
Chairman Nolan called the meeting to order at 7:07 p.m.
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PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Commissioner Finnerty.
ROLL CALL:
Present: Chairman Dan Nolan, Vice Chairman Yvonne Pruitt, and
Commissioners Patty Anis, Annette Finnerty and Karen Holder.
ill Staff: Bob Rose, Director of Community Services; Marsha Roa, Community
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Services Assistant and Debbie Gonzales, Administrative Secretary.
MATTERS FROM THE AUDIENCE: None
1. CONSENT CALENDAR:
VC/Pruitt moved, C/Holder seconded, to approve the Consent Calendar as presented.
Motion carried 5-0 by Roll Call vote.
1.1 Approval of Minutes:
1.1.1 Regular Meeting of November 18, 1999 - approved as submitted.
1.1.2 Regular Meeting of December 16, 1999 - approved as submitted.
2. INFORMATIONAL ITEMS:
2.1 Recreation Update:
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CSD/Rose presented the recreation update for
JANUARY 27, 2000 PAGE 2 PARKS & REC COMMISSION
a. Athletics - Adult Volleyball, Basketball & Softball - Youth Basketball and
Track and Field Meet
b. Contract Classes
C. Tiny Tots
d. Senior Program
CSD/Rose responded to Chair/Nolan that the number of participants in the
Volleyball program have dropped off because the event is held on Friday night.
Participants indicate that they would prefer to have the event any other night of the
week.
VC/Pruitt suggested that Volleyball could be held during the winter.
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2.2 Transition to In -House Program status.
CSD/Rose stated that the in-house program is progressing extremely well. The City
is looking to fill the Superintendent position from four qualified applicants who are
currently being considered.
2.3 Capital Improvement Program (CIP Projects)
1. Heritage Park/Ronald Reagan Park A.D.A. Retrofit - completed.
2. Lorbeer Ball Field Lights - completed.
3. Skate Park - out to bid; bids due February 8 - award of contract by February
15 with construction commencing March 1 and completion slated for early
June.
4. Sycamore Canyon Park A.D.A. Retrofit - contract let for Master Plan.
5. Community/Civic Center Project - under consideration by the City Council.
Final site selection slated for the February 15 agenda.
Chair/Nolan indicated that due to the late notification he was unable to
attend the study session.
6. Pantera Park Ball Field Lights - Plans and Specifications ready for bid
process.
g. Peterson Park Drainage Correction - to commence upon installation of lights.
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JANUARY 27, 2000
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PAGE 3 PARKS & REC COMMISSION
VC/Pruitt stated she attended the grand opening of the Ontario Mills Skate Board
Park. Several professionals attended the event and took time to evaluate Diamond
Bar's plan. One minor recommendation was to make the right corner proposed in
Concept A a ledge rather than a square hip with curved edge. She presented the
report to CSD/Rose.
2.4 Trails Master Plan
CSD/Rose reported that the contract for the Trails Master Plan was awarded to the
Roth Group by the City Council. The first public input meeting to kick off the
project is scheduled for next week. The intent is to develop a plan with priority
and funding needs and standards for the different trail opportunities in Diamond
Bar.
2.5 Millennium Celebration
R VC/Pruitt stated that it was a great event and well attended. She believes that there
would have been many more people present except for the rain. She has received
a lot of feedback from people of all ages and groups and they want another
j celebration. She recommends that the City hold another similar event by getting
as many people as possible to write letter to the City to make it happen.
C/Finnerty said that people loved the location. They were thrilled to be able to
walk to and from the event. More than 400 people shuttled to the event. Parking
was very light.
CSD/Rose responded to Chair/Nolan than there were an estimated 5,000 to 6,000
people in attendance. The Sheriff's Department estimated that the highest number
present at one time (11:00 p.m.) was about 4,500.
C/Holder said that a lot of people attended the event and then left to be at their
homes at midnight.
VC/Pruitt said that many people with smaller children left around 10:00 p.m. The
rides and vendor's booths were a huge success. The fireworks were awesome.
The Millennium Committee members suggested that planning begin earlier in the
year in order for the City to solicit and obtain donations for the event.
The Commission concurred with VC/Pruitt to invite residents to address their letters
�y.� to the City Manager and to the Mayor indicating that they wish the City Council to
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approve a similar event for the end of 2000. The Commissioners voiced their 100
percent support of having another event at the end of 2000.
3. OLD BUSINESS: . None
4. NEW BUSINESS:
4.1 Summer Concerts In The Park - 2000 - Staff proposes to conduct 10 Summer
Concerts on Wednesday evenings from June 21 through August 23, 2000. With
July 4`h falling on a Tuesday, staff proposes to conduct the Patriotic themed concert
on July 5 rather than June 28.
CSD/Rose presented staff's report. Staff recommends that the Commission review
staff's proposed concert schedule and styles of music for the summer of 2000 and
comment accordingly.
Following is staff's proposed schedule and styles of music for this summer's
Concerts in the Park series. Concerts will be held on Wednesday evenings:
Date Style
June 21 Regae/Calypso/Steel Drum
June 28 70's Party/Disco
July 5 Patriotic
July 12 Country Western
July 19 Classic 60's
July 26 Big Band/Swing
August 2 Contemporary/Top 40
August 9 Irish Dance
August 16 Surfin' USA - 50's, 60's
August 23 Rock
JANUARY 27, 2000 PAGE 5 PARKS & REC COMMISSION
The Commission concurred to leave the July 5 concert in tact at the Heritage Park
location.
Chair/Nolan suggested that the series be kicked off with a "walk-in"/"bike-in" event.
C/Finnerty asked when the City will have spanner banners available.
CSD/Rose responded that the spanner banner process is being reinitiated. The two
firms that committed to providing bids read the City's contract proposals and
determined that their companies were too small to meet the indemnification
requirements. Diamond Bar is a general law city and therefore cannot do design
and build public works projects over $5,000.
The Commission concurred with staff's proposed schedule of dates and music styles
for the Summer Concerts in the Park - 2000.
4.2 C.P.R.S. Conference - This educational conference will be held in Ontario,
California on March 15 through March 18. Registration materials must be
l� postmarked by January 31 to receive the pre -registration fee of $20 per person less
than the regular fee.
CSD/Rose presented staff's report. Staff recommends that Commissioners advise
staff of their intentions regarding the C.P.R.S. Conference.
CSD/Rose stated he will register all five Commissioners.
ANNOUNCEMENTS:
Chair/Nolan stated that a check in the amount of $500 will be coming to the Diamond Bar
Community Foundation from Heritage Farms.
Chair/Nolan and C/Finnerty agreed to meet at 8:30 a.m. on Friday, February 11 at City Hall to
discuss the Mission Statement for the 201 c3 foundation.
C/Holder stated she is having a teen dance tomorrow night at St. Denis from 6:00 p.m. to 10:00
p.m. The entire community is invited. Six local teen bands will be playing. Admission is $2.00
per person. If the event is successful, she plans to schedule a monthly dance.
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� _` C/Anis said that everyone she spoke with about the Millennium Celebration thought it was a
wonderful event. The fireworks brought tears to her eyes. Congratulations to all who worked to
JANUARY 27, 2000 PAGE 6 PARKS & REC COMMISSION
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make the event a success: On Sunday, April 30 the Friends of the Library will hold its Wine
Tasting Soiree arthe Shilo Hilltop Suites from 4:00 p.m. to 7:00 p.m. Tickets are $30.
C/Finnerty suggested that it might be time to begin working on the City's Youth Master Plan. She
asked if there is a possibility that foundation members could be invited to attend certain
workshops at the C.P.R.S. Conference. In response to Chair/Nolan, C/Finnerty stated t at the
following were five people were appointed to serve as Council appointees to the Diamond Bar
Community Foundation: Eileen Tillery, Andrew Wong, Dexter MacBride, Allen Wilson and
Daniel Osaka. The first meeting of the Foundation is scheduled for February 17. The Fou n dation
is looking to appoint four members from different service organizations and the Charnber of
Commerce as dictated by the Foundation's Charter. She reported that the German sausage booth
will contribute a net profit of approximately $400 to the Foundation.
VC/Pruitt asked if the City has figures on monies received from the soda machines in the parks.
CSD/Rose responded that the City has received two checks: One for just in excess of $1,000 and
a second check for about $1,900. He stated that the Maple Hills Park machine was broken in to
and destroyed last night. Machines at Heritage Park, Sycamore Canyon Park and a third park
recorded no activity for the month which may represent problems with the machines since prior
activity has been strong in those areas.
VC/Pruitt asked if the City sent a thank you note to M&H Properties.
CSD/Rose responded that the thank you letter is on his desk for signature.
VC/Pruitt said she reviewed the news release regarding "Family Night Under the Stags" and
questioned the run dates and participation per -person price and where the event is being held.
CSD/Rose responded that it is a one day event on Friday, February 11 at Pantera Park Community
Center from 6:00 to 8:00 p.m. The price is $18 for four or less.
VC/Pruitt stated that Pop Warner held elections and the Board remains in tact. The first fund raiser
golf tournament is scheduled to take place the end of May/first of June.
Chair/Nolan said he likes the new one page City Communication. He reported that there are no
nets on any of the basketball rims at Pantera Park.
CSD/Rose stated that the hoops were designed to accommodate steel nets. He said he does not
approve of steel nets so he asked staff to hang nylon nets. The City recently invested a large sum
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of money to change out all of the rims at Pantera Park. They are now designed for nylon nets and
were placed there new about two weeks ago which may have been after Chair/Nolan witnessed
the missing nets.
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Chair/Nolan pointed out that there were no doggie pot bags in the holder when he visited Pantera
Park. In addition, the electrical box in front of the community room had graffiti painted on it.
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Chair/Nolan stated that he attended the City Birthday Celebration meeting today. The theme is
historical. The level of enthusiasm is high. Jeannette Peterson, the first person to purchase a
house in Diamond Bar will be present. The celebration date is April 9. Walnut Sheriff's are
seeking youth ages 16 to 18 to sign up for their explorer group. The night before the celebration
the Chamber of Commerce will hold its Casino Night from 6:00 to 10:00 p.m. The admission is
t $25 which includes a barbecue dinner and playing chips for the games.
ADJOURNMENT:
r� C/Finnerty moved, C/Anis seconded, to adjourn the meeting. There being no other business to
come before the Commission, Chairman Nolan adjourned the meeting at 8:50 p.m.
Respectfully Subm'tted,
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P J Pi` .'......r...._.....'.
Bobff os
Secretary
Attest:
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i Dan Nolan
Chairman