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HomeMy WebLinkAbout10/28/1999 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION Gts HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive OCTOBER 28, 1999 CALL TO ORDER: E Chairman Nolan called the meeting to order at 7:00 p.m. k PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chairman Pruitt. ROLL CALL: Present: Chairman Dan Nolan, Vice Chairman Pruitt, and Commissioners Patty Ariis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Director of Community Services; Gary Olivas, Interim Community Services Coordinator; Dorothy Schmid, Community Services Coordinator/Seniors; Wendy Bowman, Recreation Supervisor and Marsha Roa, Community Services f Assistant. { MATTERS FROM THE AUDIENCE: None VOLUNTEEN PRESENTATION: Presentation of Certificates and Stipends to Volunteens headed by John McKitrick, Heritage Park Recreation Council. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of September 23, 1999 Regular Meeting. C/Finnerty moved, VC/Pruitt seconded, to approve the minutes of September 23, 1999 as corrected. Motion carried 5-0. 2. INFORMATIONAL ITEMS: OCTOBER 28, 1999 2.1 Recreation Update: PAGE 2 PARKS & REC COMMISSION RS/Bowman presented the recreation update for a. Youth Activities b. Tiny Tots C. Adult Sports d. Contract Classes e. Marketing The Commission discussed placement of non -sponsored flyers in schools and asked staff to place the matter on the November 18, 1999 agenda for discussion C/Anis suggested that flyers be inserted in The Windmill publication. CSD/Rose responded that C/Anis's suggestion is a possibility. In addition, the nth which could be another source for for a full a , pays � City p o e ad each mo Y page publishing the information. C/Finnerty Finnert said she has not seen much on Diamond Bar in the new Inland �. I bration e Valley section of the Los Angeles Times other than the Millennium Ce and a little bit about the football team. 2.4 Senior Citizens Program Update — Oral Report. SC/Schmid presented staff's report. CSD/Rose explained that the City's role is to work with senior organizations to help them operate autonomously. There is a tremendous unmet.need in the community for senior programming with more than 6,000 seniors living in Diamond Bar. The current programs serve about 1/1010 of the total senior population. C/Finnerty suggested that a flyer outlining senior services be included in The Windmill publication. Chair/Nolan requested that staff first provide information to the Commission about services that are available to seniors. I OCTOBER 28 1999 PAGE 3 PARKS & REC COMMISSION VC/Pruitt recommended that Commissioners attend the senior citizen's meetings and explain what services are available to them. The Commission concurred to schedule this matter for discussion at its January 27, 2000 meeting and requested that SC/Schmid be present to provide input. I C/Holder left the meeting at 8:00 p.m. 6 2.2 Millennium Eve Celebration Update - Oral Report. CSD/Rose reported that the subcommittee meeting is scheduled for tomorrow at 8:00 a.m. to propose an alternative site for the celebration. Under consideration are: Country Hills Towne Center, K -Mart Center and SCAQMD Headquarters area. r Chair/Nolan expressed his belief that this should be a grand event held in a location that is accessible to the residents. If it becomes too diluted it should be cancelled. C/Finnerty concurred with Chair/Nolan. VC/Pruitt said she spoke with residents who indicated that if the event is held in the City Hall_ area it would be comparable to the beginning of the end of the Ranch Festival. Of the three alternative locations being considered she would prefer the Country Hills Towne Center. Chair/Nolan moved, VC/Pruitt seconded, that the Parks and Recreation Commission recommends that the Millennium Celebration be held at the Country Hills Town Center and in the event that the preferred site is off of Copley Drive in the SCAQMD neighborhood that the event not be held. Motion carried 4-0 with C/Holder being absent. Chair/Nolan said he believes that staff's recommendation to hold the event at the intersection of Grand Avenue and Diamond Bar Boulevard showed a great deal of vision. Ten years from now the city would have still been talking about it. 2.3 Halloween Festival and Haunted House Update — Oral Report. OCTOBER 28, 1999 PAGE 4 PARKS & REC COMMISSION CSC/Olivas presented staff's report. Heritage Foods is providing 300 cups of ice cream and AAA Automobile Club of Southern California is providing trick or treat bags and safety cards for the children Games and concessions will be provided. The Haunted House opens at 6:00 p.m. and closes at approximately 10:00 P.M. 0 Chair/Nolan recommended that the Commission recognize the extraordinary efforts of C/Holder toward the success of this event and recommend that Council also provide recognition. 2.5 Lorbeer Ball Field Lights Update — Oral Report. CSD/Rose presented staff's report. He stated that some of the lights are operating and some rewiring is required. Another walk through is scheduled for next week in contemplation of project completion. Staff has received only positive response from residents. The field lights are set to go off at 10:00 p.m. and the security lights will be left on until 10:30 p.m. -Chair/Nolan expressed concern about the poor condition of the field. He suggested that if AYSO is able to take advantage of using the field that they may wish to consider offering their proposed contribution of $100,000 toward its improvement. 2.6 Facilities Use Policies Update — The facilities use policies will be presented to the user groups for comment prior to going to the City Council for consideration for adoption. The next User Group subcommittee meeting will be held on Thursday, December 2 at 6:30 p.m. with the meeting location to be determined. 2.7 Park Site Visits Update — Oral Report. Chair/Nolan asked that Commissioners complete their park visits prior to the holiday season. CSD/Rose stated that the following park visits have been completed: Peterson, 1, , Summitridge, Sycamore Canyon, Ronald Reagan and Starshine. The future scheduled park visits are as follows: OCTOBER 28, 1999 PAGE 5 PARKS & REC COMMISSION Tuesday, November 2, 9:30 a.m. Paul C. Grow C/Anis Tuesday, November 9, 9:30 a.m. Maple Hill C/Anis 3. OLD BUSINESS: 3.1 Skate Park — There have been three community workshops held to consider the location and design of the proposed skate park. There has also been a noticed meeting for the residents adjacent to Peterson Park to discuss the park as a possible location for the skate park. These meetings have achieved consensus that Peterson Park is the best location for the skate park and that the best location in the park is the northeast corner, adjacent to Sylvan Glen Road and below the condominium complex. Also, the participants in these meetings have developed a conceptual design for the skate park that considers the needs of both in-line skaters and skate boarders. CSD/Rose presented staff's report. Staff recommends that the Commission recommend to the City Council that the proposed skate park be constructed in Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex, and that the conceptual design developed in the public workshops be utilized as the design for the skate park. The Commission discussed a letter received by staff from a resident of Sylvan Glen Condominiums. The resident expressed concerns about the condition of the park and about the type of people the park would attract. Other residents wrote and called the city to express their concerns about a skate park element. Approximately 500 letters were sent to residences adjacent to the park. VC/Pruitt moved, C/Finnerty seconded, to recommend that the City Council approve construction of a skate park at Peterson Park, adjacent to Sylvan Glen Road and below the Sylvan Glen Condominium complex. Motion carried 4-0 with C/Holder being absent. 4. NEW BUSINESS: None ANNOUNCEMENTS: C/Anis reported that Friends of the Library held a very successful used book sale a couple of weeks ago. Various groups contributed thousands of books. The library received over $2,600 from the sale. The Friends of the Library will open a bookstore r T. 77r7iur it i ii r �_�_T_�� �,��- �ri i22i� OCTOBER 28, 1999 PAGE 6 PARKS & REC COMMISSION in the Country Hills Towne Center with a Grand Opening Ceremony to be held on Saturday, December 4. She noted that the Park Rules signs have been installed. C/Finnerty stated that she completed her park visits. Ronald Reagan is absolutely "spiffy" with the completed ADA retrofit. She recommended a picnic shelter for Starshine Park to help mitigate the traffic at Ronald Reagan park. She asked if the park is scheduled for an ADA retrofit because the playground is outdated. CSD/Rose explained that Starshine is the last city park scheduled for retrofitting. Summitridge and Starshine next follow Sycamore Canyon Park. VC/Pruitt complimented the city on the flowers at Grand Avenue and the SR 60. She asked about the large rocks that are present on the field at Peterson Park. In addition, there are flowers in the area in front of the restrooms facing the parking lot that are in poor condition. She suggested the a full-grown hedge be placed in that location to protect the flowers. She recommended that the city replace the broken concrete picnic table at Summitridge Park. She commented that the newly dragged red dirt on the playing field was well packed. A group 77 from Ontario was digging in the dirt in order to find their bases locations. CSD/Rose stated that the dragging of the fields covers the pegs every time depending on the amount of the dirt. It appears that the pegs need to be raised to accommodate the depth of the brick dust. VC/Pruitt spoke about Pop Warner activities. She stated that the group has been granted permission to play their games at Diamond Bar High School. There are two weeks left in the season before the playoffs over Thanksgiving weekend. She expects one of the teams to travel to Mexico to compete. Twenty-one participants will be reviewed for national Little Scholars. Chair/Nolan asked for consideration of the following agenda items: An update on the request for a batting cage at Peterson Park by the Girls Softball League; potential transition issues regarding staffing for the in-house recreation program commencing December 23 and an update with respect to the non-profit foundation. CSD/Rose explained the status of transitioning from the Brea contract to the in-house recreation program. OCTOBER 28, 1999 PAGE 7 PARKS & REC COMMISSION ADJOURNMENT: Chair/Nolan moved, C/Finnerty seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 10:00 p.m. Respectfully Submitted, E I i Bo1�Rse, Secretary Attest: Daniel Nolan, Chairman f I I1 ' 1 r - -777I1,'.LILIL�..-