Loading...
HomeMy WebLinkAbout09/23/1999 PRC Minutes�—: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive ` SEPTEMBER 23, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: y The audience was led in the Pledge of Allegiance by Commissioner Anis. ROLL CALL: Present: Chairman Dan Nolan, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. E � Vice Chairman Pruitt arrived at 7:35 p.m. Staff: Bob Rose, Director of Community Services; Gary Olivas, Interim Community Services Coordinator; Wendy Bowman, Recreation Supervisor and Marsha Roa, Community Services Assistant. MATTERS FROM THE AUDIENCE: Gary Lerner, Vice President, Diamond Bar Girls Softball League, stated that his organization would like to build, at their expense, at Peterson Park, a professional batting cage. He stated that the proposal includes providing for whatever landscaping the City deems necessary. He indicated that the League would like to reserve the batting cage for its exclusive and that they are concerned about the question of liability if the cage was opened to the public. A suggestion was made to consider placing the facility at Pantera Park rather than Peterson Park. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of August 26, 1999 Regular Meeting. C/Finnerty moved, C/Holder seconded, to approve the minutes of August 26, SEPTEMBER 23, 1999 PAGE 2 PARKS & RECREATION COMMISSION 1999 as presented. Motion carried 4-0 with VC/Pruitt being absent. 2. INFORMATIONAL ITEMS: 2.1 Transmittal of Letter from Diamond Bar Girls Softball Proposing the Installation of a Professional Batting Cage at Peterson Park. 2.2 Recreation Update: RS/Bowman presented the recreation update for a. Youth Activities b. Tiny Tots C. Adult Sports d. Contract Classes e. Year End Summary f. Marketing In response to Chair/Nolan, RS/Bowman stated she believes the growth in re enue is due to the fact that some classes have been brought indoors and that other lasses and special events have been added to the program. Contract class s are continually growing and market has increased. 2.3 In -House Recreation Program Update - Oral Report. CSC/Olivas presented staff's report. 2.4 Millennium Eve Celebration Update - Oral Report. CSC/Olivas presented staff's report. CSC/Olivas responded to C/Holder that there are six carnival rides proposed including two for children. C/Finnerty pointed out the need for staff to provide detour maps to adjacent businesses. CSC/Olivas stated that letters will be sent to business owners. In addition, the I SEPTEMBER 23, 1999 PAGE 3 PARKS & RECREATION COMMISSION Sheriff's Department is planning for the event and will insure that business traffic is properly re-routed. i. VC/Pruitt arrived at 7:35 p.m. I VC/Pruitt stated that the committee anticipated that letters would be sent out prior to the next meeting. She indicated that the committee members are contacting non-profit organizations and asking their assistance in running the vendor booths. Two groups have responded that they are willing to participate. Chair/Nolan offered to contact adjacent businesses. 2.5 Haunted House Update - Oral Report. j Presentation by CSC/Olivas and C/Holder. k 3. OLD BUSINESS: 3.1 Parks Maintenance Update: I PMS/Hensley presented staff's report. In response to Chair/Nolan, PMS/Hensley stated that overall, the parks are in good shape and the medians are in excellent shape. He feels that he has better control by having one contractor take care of all city services. C/Finnerty expressed her disappointment with the grass at Pantera Park. She said she could see more dirt than plants. She understood that Accurate would be spraying and fertilizing to remedy this situation but it does not look like it has been done. She has been asked by various individuals if the park is watered on Friday nights and if so, why, because AYSO is using the field on Saturdays and there is a concern that the fields will be messed up if play takes place on muddy ground. PMS/Hensley explained the difficulty with respect to water scheduling in order to maintain a balance to accommodate athletics and to also keep the grass green, especially during the hot weather. Responding to C/Holder, PMS/Hensley said he believes that the doggie pots are %.I being properly used. I i ' SEPTEMBER 23, 1999 PAGE 4 PARKS & RECREATION COMMISSION, . j IL k C/Anis said that a couple of weeks ago she called in a graffiti problem on the tennis court posts at Pantera Park and asked if it has been removed. Also, it appeared that there was a broken sprinkler head at the front of the tennis courts. Chair/Nolan suggested that the city obtain a list of dog owners from animal control and send them some educational literature about the doggie pots and maintaining the parks. He also recommended that Channel 12 be asked to provide 30 second or 60 second spots to educate dog owners. - The Commission set the following schedule for the next round of park visits: Tuesday, September 28 Heritage Park VC/Pruitt Friday, October 8 Peterson Park C/Holder Tuesday, October 12 Summitridge Park Chair/Nolan Friday, October 22 Sycamore Canyon Park Chair/Nolan r 26 Tuesday, October Ronald Rea g an Park C/Finnerty Tuesday, October 26 Starshine Park C/Finnerty Tuesday, November 2 Paul C. Grow C/Anis Friday, November 12 Maple Hill Park C/Anis Tuesday, November 16 Pantera Park C/Holder 4. NEW BUSINESS 4.1 Facilities Use Policies C/Finnerty said she believes the changes, additions and deletions are very' well thought out and it is a good document. She suggested the following considerations: Items A. 1. f. and a. 2. c. "No campfires, liquid fluids, etc. appear to be redundant and the last line on Page 7 should be deleted. The Commission concurred. On Page 8, Item B c., change is to are in the last sentence. Page 9 e., second line, correct or to of. The first word in the third line under A. a. should be the instead of to. On Page 13, B. 2. add a t to subjec in the next to the last line. She szid she believes Page 14, C. 1. b. is redundant (see Page 10, Item 3. Athletic Facilities Storage). VC/Pruitt recommended moving Item 3 on Page 10 to Page 14 under C. Equipment. The Commission concurred. On Page 17,D. 1. add d to Schedule so that 1. reads "Organized Scheduled Athletic Events." On Page 18, 2. b. correct form to from in the third line. On Page 18, 2. e., the second line delete use. On i s should be Page 19, 3. a. the type and size of motorized vehicles allowed on park fi SEPTEMBER 23, 1999 PAGE 5 PARKS & RECREATION COMMISSION i specified. The Commission concurred to add language to indicate "upon approval of the City." On Page 24, G. 2., verify the phone number of ABC in the next to the 1. last line. On Page 25, P, second line, the second word should be corrected to f l isted. On Page 36 under 4. 4.1, second line, is DB-1 a City form? If so, it should be clarified. C/Holder asked for verification of "see section li, paragraph A. at the end of B. 1. i on Page 13. The Commission agreed to incorporate the aforementioned changes and corrections and requested that staff clean up the document and forward it to City Council with the Commission's recommendation for adoption. VC/Pruitt said she would like to adopt a procedure to make certain that this completed document gets to potential facilities' users prior to the user group meeting with an overview of the non-profit facilities use. She would like to incorporate a cover page to explain this document and the procedures involved in assigning facilities prior to the user group meeting. C/Finnerty suggested that the document could be given out with the application or sent to them in the mail prior to the meeting. VC/Pruitt emphasized the need to have a procedure in place for the facilities use meeting. RS/Bowman said she believes this document is a good reference document for staff'. She suggested that under 1. B. Park and Athletic Facilities Available, the number and description of park amenities such as gazebos, barbecues, etc. should be included for each park site. C/Finnerty moved, C/Anis seconded, to forward the corrected document to the City Council for consideration. Motion carried 5-0 by Roll Call vote. ANNOUNCEMENTS: C/Anis stated she attended the skate park meeting a couple of weeks ago. Many individuals —� attended and there was a good amount of input received from potential participants. The overall consensus by the participants is to consider Peterson Park as the #1 site with Pantera Park being the second choice. SEPTEMBER 23, 1999 PAGE 6 PARKS & RECREATION COMMISSION l'!i CSC/Olivas stated that all of the residents who live adjacent to the park have been invited to the September 29 meeting. The public meeting will begin at 6:00 p.m. At the conclusion of the public meeting a workshop will be held. C/Holder reported on the proposed City Birthday celebration plans. CSC/Olivas stated that plans include a Casino night and dinner for April 8 with the balance of the celebration to be held from 12:00 noon to 6:00 p.m. on April 9, 2000. The next Birthday Celebration meeting is scheduled for Thursday, October 28 at 9:00 a.m. VC/Pruitt apologized for being late to tonight's meeting due to the fact that Pop Warner football season is in full swing. She presented "Shagtacular" pin to each Commissioner. She explained that for the past four years, Shaquille O'Neal has sponsored an event to benefit children less fortunate than other entitled "Actors and Entertainers for Kids" at Universal Studio. Natioal Pop Warner was contacted and asked to provide a quarterback talent event. National Pop larner contacted Mt. Baldy Conference and Mr. Baldy Conference contacted Diamond Bar because of the relationships enjoyed between the two entities. Diamond Bar selected eight players, 10 cheerleaders and four chaperones to attend this by invitation event - 1000 invitations at 1,000 each. The participants enjoyed a dinner with Shaq and met many celebrities. This event will be televised in December. Two of the Pop Warner teams have bye's on the 31 st and will assist with the Haunted House. She asked that staff forward a message to CSD/Rose that he is missed and that the Commissioners wish him a speedy recovery. Chair/Nolan said he spoke with CSD/Rose this evening who is anxious to return to work. He suggested that Commissioners should try to attend the skate park sessions because it is'a very rewarding event. 11, { i SEPTEMBER 23, 1999 PAGE 7 PARKS & RECREATION COMMISSION ADJOURNMENT: C/Finnerty moved, VC/Pruitt seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 9:20 p.m. Respectfully Submitted, Bob- Rase, Secretary Attest: IdV4 W(�6� r_ Dan Nolan, Chairman