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HomeMy WebLinkAbout07/22/1999 PRC MinutesR i CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JULY 22, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Anis. ROLL CALL: Present: Chairman Dan Nolan, Vice Chairman Pruitt, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Community Services Director; Wendy Bowman, Recreation Supervisor and Gary Olivas, Interim Community Services Coordinator and Sara Somogyi, Recreation Specialist -Athletics. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of June 24, 1999 Regular Meeting. C/Finnerty moved, VC/Pruitt seconded, to approve the minutes of June 24, 1999 as presented. Motion carried 3-0-2 with C/Anis and Chair/Nolan abstaining. 1.2 Transmittal of draft Articles of Incorporation and By -Laws for Proposed Diamond Bar Community Foundation. C/Finnerty said she is somewhat concerned about the purpose of the foundation. She said that she believes the original intent was to form a foundation was to assist F« in the implementation of the Parks Master Plan, to acquire land and recreational facilities, and to pay ongoing expenses. i m JULY 22, 1999 PAGE 2 PARKS & RECREATION COMMISSION Chair/Nolan expressed concern that the original document was forwarded to the City Council and onto the City Attorney without coming back to the Comission. CSD/Rose explained that once a document is forwarded to the City Council; it then becomes their document and it is their prerogative to seek further input if they so desire. In this case, the document was referred to the City Attorney and has not been referred back to the Parks and Recreation Commission for additional input. This matter is scheduled for the August 3, 1999 City Council agenda. He stated that he will include in his report the fact that the Parks and Recreation Commission had concerns with the draft Articles of Incorporation and By -Laws. The City Attorney recommended the Articles of Incorporation be more flexible. The Board of Directors may narrow the scope of the By -Laws upon direction from the Council and the By -Laws will not have to go back to the State of California with an amendment. He read from Article 111.01, third line from the bottom of Page 1. CSD/Rose pointed out that Article V., Section 5.03 on Page 6, Term of Office of Directors A. Mayor's appointee will be revised to read one year. 2. INFORMATIONAL ITEMS: 2.1 Recreation Update: AS/Somogyi presented the recreation update for a. Athletics RS/Bowman presented the recreation update for b. Tiny Tots C. Day Camp d. Contract Classes e. After School Program f. Marketing 2.2 Capital Improvement Program (C.I.P.) update. CSD/Rose updated the Commission on the following CIP Items: a. Vending Machines 9 ..,,..., ..,.....A.' .._ - - -.. , _ _ , r . . .„,— . ._.r rYahiyMiArld.idl�lnl.ldeiwrd«l 0.ldMiuW ,-- — - - _-r - - JULY 22, 1999 PAGE 3 PARKS & RECREATION COMMISSION 1+I w v CSD/Rose responded to C/Finnerty that all City parks except Starshine and Paul C. Grow are slated to receive machines. VC/Pruitt asked if the City will receive the percentage originally indicated in the contract to which CSD/Rose responded that the percentage amount is the same as agreed. b. Heritage/Ronald Reagan Parks ADA Retro -Fit C/Anis stated she visited both parks and the playgrounds look very professional. C. Community/Civic Center VC/Pruitt said she attended the Council meeting during which members of the task force presented portions of their final report. She was pleased to see the enthusiasm on behalf of the Council and that the task force will remain intact throughout the process. She indicated she would like to see more outdoor fields included in the civic center. Chair/Nolan asked if the City has received response to the Concerts In The Park insert. CSD/Rose indicated that the City receives 10-12 responses per week per event. The card will also be inserted into The Windmill's August publication and is expected to reach about 15,000 homes. He has received an indication that the majority of the responses favor the hospital pad with the Kaiser location second, the golf course third and indications that residents do not want Summitridge considered as a potential site. The task force will not meet again until the fiscal analysis is completed. d. Skateboard Park CSD/Rose indicated to C/Anis that the first community meeting is tentatively scheduled to be held on August 10. Approximately 200 skateboarders will be sent invitations to the public meeting. The meeting site is yet to be determined. The purpose of the meeting is to solicit interest from people who wish to participate in the process. The steering committee will work as a design team to determine what elements should be a part of the park. JULY 22, 1999 PAGE 4 PARKS & RECREATION COMMISSION The site selection is a Commission and Council decision. CSD/Rose responded to C/Holder that the skateboard park is not intended to be a part of the civic/community center. VC/Pruitt pointed out that there are articles about skateboarding regularly published in the newspapers. With regard to safety enforcement, the City of La Verne has set up an excellent program with respect to enforcement and monitoring. Kids are not able to use the park if they violate the rules. In addition to police officers, volunteers patrol the park. She likes Mr. MacBride's suggestion to place a bench with a memorial plaque along with a spanner banner at the end of the street close to the YMCA is an excellent for the skateboard park. Chair/Nolan said he has observed a great deal of interest in a skateboard park and with the participation of the skateboarders in the process, it will have positive results. e. Lorbeer Ballfield Lighting C/Holder said she is very excited about the lighting. She asked what hours the lighting will be illuminated. CSD/Rose indicated that the details are being worked out at thils time. Currently, the school's security lights are turned on until 10:00 p.m. VC/Pruitt said that she, too, is very thrilled to see lights come to Lorbeer. She was told that the field will be closed to youth groups for about two weeks during installation. Chair/Nolan is pleased that this project is coming to fruition. He looks forward to lighting at Pantera Park and Chaparral Middle School. f. Spanner Banners CSD/Rose explained that as an alternative, staff is researching vertical banners and electronic billboards at the request of the Council. Chair/Nolan commented about the aesthetic effect of spanner banners or vertical banners as opposed to neon signs. 01' JULY 22, 1999 PAGE 5 PARKS & RECREATION COMMISSION C/Holder said she favors spanner banners because they are not flashy. She does not oppose the higher price because it will slow down the amount of "garbage" that is posted. She suggested that an electronic revolving sign could be placed in front of the community center for informational purposes. I g. Trails Master Plan CSD/Rose explained to C/Holder that the Trails Master Plan is an element of the Parks Master Plan and that the plan would include all bicycle, hiking and equestrian routes with the intent to connect with trail heads from Walnut and Chino Hills. In response to C/Anis, CSD/Rose stated that surrounding communities have Trails Master Plans in place. CSD/Rose indicated to Chair/Nolan that an appropriate time to appoint a subcommittee to consider this matter would be in September when the contract is awarded. Many public meetings will be scheduled to discuss the plan. h. Sycamore Canyon Park Landslide Repair i. Pantera Park Ballfield Lighting The Commission concurred that Pantera Park Ballfield Lighting should be completed prior to the Peterson Park Irrigation/Drainage Improvements. Responding to C/Anis, CSD/Rose stated that the City turned down AYSO's request to donate toward ballfield lighting because the City does not want any appearance of the organization buying its way onto the facility. Staff recommended that they offer the money to Chaparral Middle School which provides one of AYSO's main playing fields. j. Peterson Park Irrigation/Drainage Improvements In response to VC/Pruitt, CSD/Rose said he believes the improvements can be limited to the Tot Lot area. The issue is whether it is ground water or that the drains do not work. The ground water matter is resolved by JULY 22, 1999 PAGE 6 PARKS & RECREATION COMMISSION implementing a de -watering program which is an engineering program that involves either sealing the hole or pump the water out or intercept the water if it is originating from another location. k. Sycamore Canyon Park ADA Retro -Fit 3. OLD BUSINESS - None 4. NEW BUSINESS 4.1 Proposal For Millennium Celebration. CSD/Rose presented staff's report. This event would be held on December 31, 1999 and would usher in the New Year/Millennium. This concept will be presented to the City Council for consideration at the August 3, 1999 meeting. The Commission generally concurred that even though the event will cost the City a fair amount of money, it is a unique opportunity to bring the community together. C/Finnerty stated that she visited a number of adjacent businesses that indicated they would remain open that night beyond their usual business hours to join in the festivities because they feel that the City has been trying to help local businesses. VC/Pruitt said she was approached by three of the business owners who told her they were contacted. They indicated that they are very enthusiastic about the event and will support it 100 percent. She commented that she thought Mayor Chang's announcement of the possible event prior during opening comments at the July 20 Council meeting showed a great deal of enthusiasm which she thought was great. She asked people to attend the next City Council meeting and show their support. CSD/Rose indicated to VC/Pruitt that the extent of involvement on the part of the business community is yet to be determined. During preliminary discussions, it was expressed to him that vendors located in the adjacent shopping centers should have the first opportunity to provide the food. He said he is concerned about staffing the event. He encouraged Commissioners to speak to vendors and business people about participating. CSD/Rose spoke about the need to coordinate the event and address adjacent business owner's and resident's concerns. ,J s-ulr,11,tr,1.;.�1.9. d„�'di �;wh.��eY. �.Pl.�G — —_ _ t _. .. ildwnJ��u.HUNWM'HYuwN4uwI�11YHl�wntuLLi ._ �.-�- =f-�.� Ifi.=— ---., i_�Iyµ,FyyMWI..M�IFaFHnYNWt.VNVYIWN _ _ _ _ _ Ff — JULY 22, 1999 PAGE 7 PARKS & RECREATION COMMISSION The Commissioners volunteered their services as needed, 4.2 Consideration of Change of Conditional Use Permit for Paul C. Grow Park. CSD/Rose recommended that the Commission table this item because the situation has been resolved. VC/Pruitt said she visited the park today between 1:00 and 2:00 p.m. One person she met at the park told her that her biggest concern about the park has to do with the trash left behind by user groups. She suggested that something be done about the excessive amount of clover which is attracting a large number of bees. She suggested that the doggie bag dispenser that is closest to the restrooms be turned toward the sidewalk instead of facing the fields. Both dispensers were empty. CSD/Rose stated that a requirement of the contract is to regularly spray for any type of weeds, including clover grass. C/Finnerty moved, C/Holder seconded, to table consideration of Change of Conditional Use Permit for Paul C. Grow Park. Motion carried 5-0. ANNOUNCEMENTS: C/Holder said that when she was walking at Peterson Park the other night she failed to notice whether the doggie bag dispensers were supplied. However, she did notice a lot of excrement in the area. She is currently working on the Haunted House project. C/Anis signed her children up for the Junior Tennis Academy and she signed up for the Tennis Academy on Friday nights. She enjoys the Concerts in the Park series. CSD/Rose indicated to C/Finnerty that Lanterman residents are attending the Concert in the Park series. VC/Pruitt said that last night's concert was great and she believes it is the largest turnout to date. CSD/Rose indicated to VC/Pruitt that staff is looking into having a movie at the park. VC/Pruitt said she attended a Movie in the Park at Deckert Park in Phillips Ranch. VC/Pruitt announced the beginning of the Pop Warner season on August 2. Opening Day Ceremonies will be held on Saturday, July 24 in the Diamond Bar High School Theater from - -- - - _, -- - —F - I j JULY 22, 1999 PAGE 8 PARKS & RECREATION COMMISSION 10:00 a.m. to 12:00 noon. The flowers at City entrances look very nice from every direction. She attended the Celebration of Life services for Steve Tamaya today at Sycamore Canyon Park. Chair/Nolan pointed out that the August 3 City Council meeting is important and that when Parks and Recreation issues are scheduled Commissioners should plan to attend Council meetings if possible. The first AYSO soccer game will be played at Pantera Park this fall. He suggested that the Commission be a part of that event. He suggested that the City consider covering the dugouts at Sycamore Canyon Park. He would like to participate in another joint meeting between City Council and the Commission. He recommended that another Commissioner volunteer) to visit two parks that he has not been able to visit due to scheduling conflicts with staff: Summitridge Park and Pantera Park. C/Anis volunteered to visit Summitridge Park. VC/Pruitt volunteered to visit Pantera Park. Chair/Nolan stated that major public education needs to be conducted regarding pooch issues. 011� He recommended a public service announcement on Channel 12. C/Holder suggested that a cute eye-catching caricature might draw attention to the pooch situation. ADJOURNMENT: VC/Pruitt moved, C/Holder seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Nolan adjourned the meeting at 9:45 p.m. Respectful) bmitted, Bob Rose Secretary Attest: Dan Nolan Chairman II _-..e.._.,-.Rm.. ..n.. -r. I - ._,..�.,�.. .- �.-,. ,.. A -.r,.. _. '. '.1 _. .. .. : .. _...io - -n_.... i _.1 �. ,rca fi�'�4..�R,r .,