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Home My WebLink About06/24/1999 PRC Minutesi L.1— CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 24, 1999 CALL TO ORDER: Vice Chairman Pruitt called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Holder. ROLL CALL: Present: Vice Chairman Pruitt, and Commissioners, Annette Finnerty and Karen Holder. Absent: Chairman Nolan and Commissioner Anis Staff: Bob Rose, Community Services Director; Wendy Bowman, Recreation Supervisor; and Marsha Roa, Administrative Secretary. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of May 27, 1999 Regular Meeting. C/Holder moved, C/Finnerty seconded, to approve the minutes of May 27, 1999 as corrected. Motion carried 3-0 with C/Anis and Chair/Nolan being absent. 1.2 Transmittal of Commission's final version of the Parks & Recreation Commission Mission Statement. C/Finnerty moved, C/Holder seconded, to receive and file. Without objection, it was so ordered. 1.3 Transmittal of final draft report from CommunitylCivic Center Task Force. JUNE 24, 1999 PACE 2 PARKS & RECREATION COMMISSION Oral report by CSD/Rose and Commission discussion. C/Finnerty mowed, C/Holder seconded, to receive and file. Without objection; it was so ordered. 2. INFORMATIONAL ITEMS: 2.1 Recreation Update: RS/Bowman presented the recreation update for a. Athletics b. Tiny Tots c. Day Camp d. Contract Classes e. After School Program f. Marketi ng 2.2 Park Projects Report: a. ADA Retrofit of Heritage Park and Ronald Reagan Park CSD/Rose stated that much progress has been made on these projects. Ronald Reagan Park is close to being opened. All that is left to be completed is placement of benches for picnic tables and installation of the remaining area of playground surfacing. Heritage Park is moving along. The existing play equipment has been retrofitted and placed. The ground has been prepared for the surfacing material and the new play structure is near completion. Heritage Park is scheduled to open before the 4th of July weekend. b. Lorbeer Ball€ield Lighting CSD/Rose reported that the plans and specifications are out for bid. The bid opening has been pushed back to Wednesday, June 30 at 10:00 a.m. 2.3 501(c)3 Foundation Update: CSD/Rose presented staff's report. The Articles of Incorporation have been forwarded to the State of California by the City's Attorney. The Bylaws are under review by the City Attorney. C/Finnerty said she is concerned that the Commission's intent was not reflected in Section II, Paragraph B. She stated she would have appreciated an opportunity for the Commission to review the document prior to it being forwarded to the State. 11 51 T JUNE 24, '1999 PAGE 3 PARKS & RECREATION COMMISSION VCANzAt concurred with C/Finnerty.. 3. OLD BU -None 4. NEW BUISMM 4.1 11'"SOM Capital Improvement Program. CSDAtase presented staff's report. He stated that on June 15, the City Council -adqAed the 1999/2000 fiscal year budget. Projects included in this budget that are listed in the Parks Master Plan or have been recommended by the Parks and Recreation Commission include: Peterson Park Irrigation/Drainage Improvements - Design and Construction Leer Ballfield Lighting - Construction Pantera Park Ballfield Lighting - Design only Skateboard Park - Design and Construction Spanner Banner Support Poles - Design and Construction Sycamore Canyon Park ADA Retrofit - Design only Community/Civic Center - Design only Development of Trails Master Plan C/Finnerty stated that with respect to Project No. 06799 (Handicap Ramps), she has a problem with some of the handicapped access ramps that go onto sidewalks that have mailboxes that make -it virtually impossible for wheelchairs to pass them. CSD/Rose suggested that concerns be addressed to the Public Works division. The report was received and filed by the Commission. 4.2 Conceptual Ideas for Future Special Events. CSD/Rose stated that the Community Services Division is planning to present a list of special events for the City Council's consideration for funding. An alternative idea is to include the special events in the Recreation Contract which is scheduled for renewal prior to September 1, 1999. These special events are in the initial planning stages and are by no means complete. 'Following are the basic concepts: rrr JUNE 24, 1999 PAGE 4 PARKS & RECREATION COMMISSION "'''' a) Movie Night at the Park - Presentation of a popular G -rated movie after dark at a City park'with children's activities conducted prior to the mode. b) Haunted House at Heritage Park Community Center - Work with a co- sponsor and group of teen volunteers to present a haunted house at Halloween. C) Holiday Boutique at Heritage Park Community Center - Sell booth spaces to vendors who offer Holiday related .items for sale. d) Breakfast with Santa - Provide a breakfast party for children and their parents with "Santa" acting as host. The event will include, music, entertainment, presents and photos with Santa. e) Snow Day in the Park - Provide at least 20 tons of snow in the park where children can play, build snowmen and ride sleds. f) Mother's Day Tea - Mother/daughter tea party to celebrate the occasion of Mother's Day. CSD/Rose spoke about planning a Millennium Celebration to be held at the closed off intersection of Grand Avenue and Diamond Bar Boulevard from 7:00 p.m. New Years Eve through 1:00 a.m. New Years Day. Surrounding businesses would be asked to participate. A large fireworks display would be scheduled for midnight at a staging area on the Post Office property. Commissioners enthusiastically expressed their support for this event and offered to contact businesses adjacent to the intersection to see if they would be willing to participate. The Commission unanimously stated their support of all proposed events. ANNOUNCEMENTS: C/Finnerty asked about the status of the coke machines in the parks. CSD/Rose stated that the City just received the revised concessions permit from the City Attorney. The proposed permit will be forwarded to the provider for their comments. C/Finnerty asked if the City has conducted studies on its portable school buildings to determine F JUNE 24, 1999 PAGE 5 PARKS & RECREATION COMMISSION toxic levels. CSD/Rose stated that the Sycamore Canyon Park facility was placed in about 1992. The facility was new in 1987. The -lifetime of such structures is approximately 10 years. The City will be looking to replace the facility in about two years. CSD/Rose indicated to C/Finnerty that Lanterman residents will be attending Concerts in the Park beginning July 7. C/Holder stated her hours of employment have increased and she will be in charge of fundraising and administration VC/Pruitt said she attended both Concerts in the Park and looks forward to attending next week's concert. She attended the Little League closing ceremonies and was pleased to hear a number of Pop Warner League member's names called to participate on the Alistair Teams. Pop Warner has been doing signups in the park which has been very successful for them. �r r ADJOURNMENT: C/Finnerty moved, C/Holde'r seconded, to adjourn the meeting. There being no other business to come before the Commission, Vice Chairman Pruitt adjourned the meeting at 9:15 p.m. Respectfully Submitted, V► �� _. r , j Bosse Secretary Attest: Yvonne Pruitt Vice Chairman