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HomeMy WebLinkAbout05/27/1999 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MAY 27, 1999 CALL TO ORDER: Chairman Nolan called the meeting to order at 7:04 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Anis. ROLL CALL: Present: Chairman Dan Nolan, Vice Chairman Yvonne Pruitt, and Commissioners Patty Anis, Annette Finnerty and Karen Holder. Staff: Bob Rose, Community Services Director; Wendy Bowman, Recreation Supervisor; and Marsha Roa, Administrative Secretary. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of April 22, 1999 Regular Meeting. VC/Pruitt moved, C/Finnerty seconded, to approve the minutes as presented. Motion carried 5-0. 2. INFORMATIONAL ITEMS: 2.1 Recreation Update: RS/Bowman presented the recreation update for a. Athletics b. Tiny Tots c. Contract Classes MAY 27, 1999 PAGE 2 PARKS & RECREATION COMMISSION d. Marketi ng 2.2 Park Projects Report: a. ADA Retrofit of Heritage Park and Ronald Reagan Park CSD/Rose stated that the project at both parks is moving forward. The majority of the hardscape work is completed. The construction of the play equipment is schedule to commence next Tuesday. Both projects are on target tol be completed by the scheduled date of June 30. b. Riparian Habitat at Sycamore Canyon Park CSD/Rose reported that the fenced -in area at the back of the park consists of a pond area on the south side and native trees on the north side. Construction is complete and the fencing will remain for about five years to allow the vegetation to grow and mature without interference. The trail is useable. CSD/Rose responded to Chair/Nolan that developer Standard Pacific paid for construction of the habitat and will pay for ongoing maintenance as well. Some trees were removed in order to create the pond. The value of the total project is in the $200,000 to $250,000 range. Chair/Nolan asked that Concerts In The Park attendees be advised about the location and nature of the habitat. C/Finnerty suggested that information regarding "happenings" around the City be included in the weekly concert program. VC/Pruitt suggested that a City information table be set up at the concerts. VC/Pruitt asked why a tree close to the wood bridge which has large holes in the base and piping and rebar showing is patched with concrete on one side and not on the other side. She pointed out that at the rear of the lower parking area to the left of the gate, there is a very large red ant hill that presents a danger. Chair/Nolan asked if the City takes extra measures to spruce up the park prior to the opening of Concerts In The Park. CSD/Rose stated that at this time a power washer is being used to clean the i ----------- 4 MAY 27, 1999 PAGE 3 PARKS & RECREATION COMMISSION walls and concrete, trees are being trimmed, the grass is being fertilized and the drainage is being checked. Chair/Nolan asked if the City could get the cooperation of the condominium complex homeowners association on the west side of the park to clean up the connecting slope facing Golden Springs Drive. 2.3 501(c)3 Foundation Update: CSD/Rose stated that the draft 501 (03 foundation paperwork is currently with the City Attorney. The Commission concurred to request that this item be included on the June 24, 1999 agenda. 3. OLD BUSINESS 3.1 Draft Parks and Recreation Commission Mission Statement - The Subcommittee consisting of Chairman Nolan and Commissioner Finnerty met to develop draft samples of mission statements. Three samples were presented for the Commission's consideration. Staff recommends that the Parks and Recreation Commission review the draft mission statements and provide input on the development of the final version. Following consideration of the three samples and recommended changes, VC/Pruitt moved, C/Finnerty seconded, to adopt Draft Mission Statement #1 as amended: "The Mission of the Parks and Recreation Commission is to: ♦ provide advice to the City Council; ♦ provide a quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar; ♦ provide quality recreational programs for all ages; ♦ have the vision and flexibility to meet the ever changing needs and interests of our diverse, multi -cultural community; ♦ be open and actively responsive to input from individuals and community organizations; ♦ develop facilities that will accommodate the needs of our active i i MAY 27, 1999 PAGE 4 PARKS & RECREATION COMMISSION `- : and growing community. Recommended for adoption by the Parks and Recreation Commission this 27`h day of May, 1999. Motion carried 5-0 by roll call vote. 4. NEW BUSINESS 4.1 City's 11th Birthday Party Subcommittee - Appointment of two Commissioners to serve on the_11th Birthday Party Subcommittee. CSD/Rose presented staff's report. Staff recommends that the Parks and Recreation Commission appoint two Commissioners to serve on the 11th Birthday Parry Subcommittee. VC/Pruitt recommended C/Holderto serve on the Subcommittee. Chair/Nolan ;r..., volunteered to serve on the Subcommittee. The Commission concurred to have C/Holder and Chair/Nolan to serve on the City's 11th Birthday Party Subcommittee as representatives of the Parks and Recreation Commission. CSD/Rose stated that the weekend of May 6 and 7, 2000, has been selected as the tentative date for the City's 11th Birthday Parry. ANNOUNCEMENTS: C/Anis said that Evergreen Elementary School will hold its end of year field trip at Pantera Park. She asked if maps will be provided to residents to help them find Pantera Park at the Concerts In The Park series. She said the City looks good with all of the flowers in bloom around town, in the -medians and in front of Summitridge Park. C/Finnerty reported on her tour of Peterson Park and Maple Hill Park. Peterson Park is looking good. There is still a low spot on the sidewalk area on the Golden Springs Drive side. A wide drain with two receptacles will be located in the area to ease the situation. She spoke about replacement of broken tiles on the snack bar building. She said she believes the only area of Peterson Park that is large enough to accommodate a skateboard facility is the area to the east of the picnic shelter. Maple Hill Park looks great. She said she has not noticed the installation of any vending machines yet. She reported on the May 26 Community/Civic Center Task Force meeting. �k .V k-7 "!—T"' -A- 0, 1 }1 ­..,— , .. „„u..n .. ,,.1k m ..IL . %,,., —.., ... ,I F, MAY 27, 1999 PAGE 5 PARKS & RECREATION COMMISSION C/Holder stated that she found out today that the Chino Hills Grand Avenue Park is scheduled to open in about a month. She reported that instead of craft booths, kids games and kid crafts will be combined for the next City Birthday Party. In addition, the car display will be reduced and the business portion of the celebration will be expanded. The wrist bands will be completed well in advance of the celebration to give the community clubs and PTA's an opportunity to sell them. The committee is considering having a two day event beginning on Saturday evening. Orian Pagan, Chamber of Commerce representative, is looking into the possibility of having a Las Vegas Casino Night with western barbecue. The committee is pursuing bigger and better advertising. She believes that the event should have one big draw for the day. VC/Pruitt suggested that a skateboard facility the size of the Huntington Beach facility would fit very nicely in the corner of Peterson Park. She commented that the Paul C. Grow Park sign is visible from one direction only. She echoed C/Anis' favorable comments regarding the flowers in the City's median which she noticed driving toward D.B. from Chino Hills. She suggested placing flowers around the park sign off of Grand Avenue at Summitridge Park. The Pop Warner Golf Tournament was a huge success. She thanked the Commissioners and staff for their support. Pop Warner recently completed its fourth annual three day weekend carnival which was also a huge success. The Quail Summit Elementary School Carnival was a very big success. CSD/Rose explained that staff developed a pilot program to place flowers at the City's monument sign entry points in order to provide color. Staff presented an annual budget of about $15,000 per year for placement of flowers, changing out the flowers for each season to provide flowers -and color throughout the year which is being considered as a potential Redevelopment Agency project. VC/Pruitt said the flowers look a lot nicer than the ground cover which had become sparse very quickly. Chair/Nolan said the flags look great. He asked that staff present a report on spanner banners and the skateboard park. CSD/Rose responded that the design for spanner banners is included in the Fiscal Year 1999/2000 budget. Approximately $70,000 has been requested to design five different locations in the City that could possibly accommodate the banners. Also, Council allocated a $200,000 in the proposed budget for an 8,000 square foot skateboard park. y Chair/Nolan reported that he and CSD/Rose worked on a project to discuss mutually beneficial programs with schools. In the past 30 days they met with principals of Lorbeer Middle School MAY 27, 1999 PAGE 6 PARKS & RECREATION COMMISSION and Golden Springs Elementary School to discuss after school program options. The principals seem very interested in the concept. CSD/Rose said, however, that the principals indicated no interest in pursuing CIP projects listed in the Parks Master Plan for their respective schools. The principals do not see a benefit to their schools to construct these projects. Through discussions, it was determined that there appears to be much interest in after school recreational programs at Lorbeer Middle School and Golden Springs Elementary School. Staff is working with the recreation staff Contract Class Specialist Kim Crews to see if she can come up with a cost-effective plan that can be implemented at each of the schools utilizing their facilities. RS/Bowman said she is concerned about the lack of staff to implement new programs. The program could blossom and require several additional staff members. CSD/Rose responded to C/Finne that Ci Council has allocated an additional $10 000or p ttY City , the use of pilot programs and program development expansion. Chair/Nolan responded to VC/Pruitt that schools are looking for assistance in the arts and academics areas. They are not interested in duplicating the program efforts of Pop Warner or Little League. He said there will be an update regarding discussions with the schools in July. He said that the joint City Council/Commission meeting last October was very useful and hopes that the trend will continue. ADJOURNMENT: C/Finnerty moved, VC/Pruitt seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Nolan adjourned the meeting at 9:35 p.m. RespectfulI bmitted, 0 ose, Secretary Attest: a Daniel Nolan Chairman '