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Home My WebLink About02/25/1999 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive I FEBRUARY 25, 1999 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:03 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Holder. -a ROLL CALL: Present: Chairman Finnerty, Vice Chairman Nolan and Commissioners Anis, Holder and Pruitt. C/Pruitt arrived at 7:15 p.m. Staff: Bob Rose, Community Services Director; Don Hensley, Parks & Maintenance Superintendent; Wendy Bowman, Community Supervisor; and Marsha Roa, Administrative Secretary. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes .of January 28, 1999 Regular Commission Meeting. C/Holder moved, Chair/Finnerty seconded, to approve the minutes of January 28, 1999 as presented. Motion carried 3-0-1 with VC/Nolan abstaining and C/Pruitt being absent. � I 6 - - 2. INFORMATIONAL ITEMS: FEBRUARY 25, 1999 3. 2.1 Recreation Update II PAGE 2 PARKS & RECREATION COMMIS ION CSS/Bowman presented the recreation update. 2.2 City Birthday Party Update: CSD/Rose stated that the next City Birthday Party committee meeting is scheduled for Thursday, March 4, 1999 at 9:00 at the City Hall. Currently, the committee is planning the event marketing. One of the commercials i is completed and will be aired on the regular television cable channels. The commercial will be previewed on March 4. Two of the three planned commercials have been completed. On Tuesday the City Council will consider whether to allocate additional monies to the budget for the purchase of banners that contain a birthday logo. The committee is considering proposals from five different ride vendors. 2.3 CIP Projects Update - Oral Report. CSD/Rose presented updates on the following projects: a. ADA Retrofit of Heritage and Ronald Reagan Parks b. Lorbeer Balifield Lighting OLD BUSINESS: 3.1 Parks Maintenance Update. PMS/Hensley reported on the Commission's first walk through of each of the City's parks, problems that were reported as wel I as, actions taken. CSD/Rose responded to Chair/Finnerty that the City is responding to the Ronald Reagan Park neighbor's concerns. The tennis court lights are being changed and the bounce houses has been moved over to the side of the tennis court away from the block walls adjacent to the houses. VC/Nolan reminded staff that the upper Sycamore Canyon sidewalk area is still in need of maintenance. He suggested that the matter be scheduled as a bi-annual service project. d FEBRUARY 25, 1999 �I PAGE 3 PARKS & RECREATION COMMISSION The Commission agreed to the following scheduled park visits: C/Pruitt Summitridge Park Thursday, March 11 - 9:00 a.m. C/Anis Heritage Park Friday, March 19 - 9:30 a.m. Chair/Finnerty Peterson Park Thursday, March 25 - 9:00 a.m. C/Pruitt Sycamore Canyon Park Thursday, April 1 - 9:00 a.m. C/Anis Ronald Reagan Park Wednesday, April 7 - 9:30 a.m. VC/Nolan Paul C. Grow Park Thursday, April 15 - 9:00 a.m. Chair/Finnerty Maple Hill Park Thursday, April 22 - 9:00 a.m. VC/Nolan Pantera Park Thursday, April 29 - 9:00 a.m. C/Holder Starshine Park Thursday, May 6 - 9:00 a.m. I 3.2 Park Rules Signage Following discussion, C/Holder moved, C/Pruitt seconded, to approve the following 7 Park Rules signs and that the signs will consist of blue lettering on a white background and be 24" wide by 36" high. Motion carried 5-0. 1. Park Hours (sign will state park hours) i 2. Dogs Must Remain on Leash 3. Owner Must Remove Animal Waste 4. Alcoholic Beverages Prohibited 5. Golfing Prohibited 6. Operation of Model Airplanes/Rockets Prohibited 7. Fires Only in Park Barbecues 4. NEW BUSINESS: 4.1 Commission Priorities for 1999/2000 Fiscal Year. The Commission concurred to add the following items to the priorities list: I �,, a A. Establish a 501(c)(3) Foundation FEBRUARY 25, 1999 PAGE 4 PARKS & RECREATION COMMISSION B. Establish ongoing dialogue with the school districts Chair/Finnerty asked staff to provide a list of improvements anticipated for each school to assist the Commissioners in the pursuit of a dialogue with the school districts. 4.2 Review of Participation in 1999 C.P.R.S. Conference in Santa Clara. Each Commissioner presented a report on their attendance at the conference. Chair/Finnerty discussed the possibility of formulating a youth committee to participate in the design and construction of a skateboard facility. She spoke about the possibility of contractors contributing to the City's public art program and about I grant monies that are available for "Heart -Smart Cities". I'!1 C/Anis spoke about her attendance at various sessions. She said she was impressed with the methods Santa Clara incorporated in the process of constructing a skateboard park and most particularly the inclusion of the youth. She empf�asized the importance of a high quality design, that the design incorporate the features desired by the skaters, and that roller bladers are included in the process. She I^, attended a session regarding city brochures and spoke about three cities that saved money by having their brochures printed at the same time by the same printer. C/Pruitt said she attended several sessions including the "heart -smart cities". She said she liked the emphasis on community involvement and making people aware of.what they can do to stay healthy. Although she was unable to attend the skateboard park session, she gathered materials from vendors which she presented to staff. She spoke about attending a session on communications between commissioners and staff members. She attended rock climbing wall exhibits. She commented that the seminar was very good and she looks forward to attending next year's conference. C/Holder said the weekend was wonderful and an excellent opportunity for the Commissioners and staff to bond. She stated she likes the "village" concept and she is concerned about the opportunities for teenagers to be involved and participate in sports and events in Diamond Bar. She liked the climbing wall. She learned that the majority of people who use parks are seniors and not youth. VC/Nolan stated he felt the conference was a very worthwhile endeavor. He expressed appreciation for the high level of professionalism and dedication of staff , A.-., W- - ., .,. �. -,"Vv 1-111..,.--. 1 -:,,71 7-11:, ! „i�:', 1 cn1,1116A"!',ir .Il"I":-aiv�ab3�r 7" 4 x„1.4, FEBRUARY 25, 1999 PAGE 5 PARKS & RECREATION COMMISSION members. He said he felt that the skateboard session was one of the better sessions and the key to success is to have youth involved in the design and construction of a facility. He likes the idea of a contest on the design and allowing the winner to have a portion of what he designs incorporated in the park. He suggested the Council Members judge the designs, etc. He likes the idea of future parks having a teen center and spectator area adjacent to a skateboard park. In his view, the next best seminar promoted inter-generationally motivated centers with facilities that allow youth, adults and seniors to interact. He spoke about attending a developing youth seminar which promoted single -caring adults interacting with at -risk youth. He said he enjoyed the conference and the feeling that it promotes the value of Commissioner's participation. C/Pruitt stated that the award for Pantera Park was awesome. CSS/Bowman spoke about attending a surprise session which promoted repackaging events and using humor to get youth interested in participating in various activities. She also attended sessions that pertained to parks and recreation staffing and staff evaluations. ANNOUNCEMENTS: C/Anis stated that the Brahma's Casino Night will be held tomorrow night at 7:00. The charge is $15 per person and the event will be held in the Diamond Bar High School gymnasium. Friends of the Diamond Bar Library will hold their Wine Soiree on Sunday, April 25 from 3:00 p.m. to 6:00 p.m. at the Shilo Hilltop. The charge is $25 per person and all of the proceeds go to the library. She spoke about cities that have used the internet for their Parks and Recreation Guide. Registration forms are included. She encouraged the City to consider using the internet. C/Pruitt stated there will be a skate demonstration at Trinity Board on Sunday, March 28. In association with Diamond Bar High School, C.I.F. Championship Dinner will be held on Saturday. She presented a copy of a petition with 300 signatures favoring a skateboard park. FEBRUARY 25, 1999 PAGE 6 PARKS & RECREATION COMMISSION ADJOURNMENT: There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 10:22 p.m. Respectfully Submitted, Kb)�-k- .4"bse Secretary Attest: A n n 3 Finn ttvy ett Chairman