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Home My WebLink About01/28/1999 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 'Copley Drive JANUARY 28, 1999 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:06 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Finnerty. ROLL CALL: Present: Chairman Finnerty and Commissioners Anis, Holder and Pruitt. Vice Chairman Nolan was excused. Staff: Bob Rose, Community Services Director, Wendy Bowman, Community Supervisor and Kim Crews, Recreation Specialist. MATTERS FROM THE AUDIENCE: None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of December 17, 1998 Regular Commission Meeting C/Anis asked that the following be added on Page 7 under ANNOUNCEMENTS: "C/Anis reminded CSD/Rose that he could obtain the telephone number of the company that prepared the blueprints for the Rancho Cucamonga skateboard park facility from the Mayor of Rancho Cucamonga". Chair/Finnerty moved, C/Holder seconded, to approve the minutes of December 17, 1998 as amended. Motion carried 4-0 with VC/Nolan being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Update JANUARY 28, 1999 PAGE 2 PARKS & RECREATION COMMISSION CSS/Bowman presented the recreation update for Athletics, Tiny Tots and Marketing programs. She introduced Kim Crews, Recreation Specialist. RS/Crews presented her credentials and updated the Commission on the Contract Classes. The Commissioners welcomed RS/Crews. 2.2 Update of CIP Projects: 2.2.1 ADA Retro -fit of Heritage and Ronald Reagan Parks CSD/Rose presented staff's report. He stated that the ADA retrofit bids were released for Ronald Reagan Park and Heritage Park. Six bids were received. The low bid received came in at about $64,000 above the estimate for this project. The City's Public Works Division is evaluating the bid. CSD/Rose stated that he anticipates that this matter will go before the City Council at its February 16 meeting. 2.2.2 Lorbeer Ballfield Lighting CSD/Rose stated that the State approved plans and specifications are being plan checked by the City's Building and Safety Department. This matter will appear on a future City Council Agenda for purposes of putting the project out to bid. Ed Walsh, Pomona School District, anticipates this project will commence construction in June or July, 1999. 2.3 Skateboard Park Update CSD/Rose reported that this matter was discussed by the City Council', at its February 2 meeting. By a 3-2 vote the Council determined that it was not interested in moving this project forward to the current fiscal year. However, the project will be considered for the next fiscal year when the City Council determines its 1999/2000 Fiscal Year budget. Staff's recommendation is to design and construct the Skateboard Park in the next fiscal year. He stated he spoke with the petitioners and explained that the City Council is not rejecting the skateboard park concept. He complimented Chair/Finnerty for her comments in support lof the Commission's recommendation before the City Council. " ,61 ... . .... ... ..... I b,...,. — -- . -- ,.. JANUARY 28, 1999 PAGE 3 PARKS & RECREATION COMMISSION 2.4 Spanner Banner Update CSD/Rose stated that on February 2 the City Council instructed staff to release a Request for Proposals (RFP) to find a design team for the construction of banner support systems. The Council is concerned about the cost and the aesthetics. Chair/Finnerty stated that she believes that the proposed Diamond Bar Boulevard/south side of Grand Avenue location is not feasible and that the location should be moved to the north side of Grand Avenue or closer to Mountain Laurel Way. CSD/Rose explained that the consultant will be asked to evaluate locations. A suggestion was presented to the City Council to consider cooperation with f Telecommunications companies in the placement of antenna sites on spanner banner supports. 2.5 Vending Machine Update CSD/Rose stated that staff released the RFP for vending machines. Pepsi Cola has indicated an interest in responding. Coca Cola has not yet responded. Responses are due toward the end of February. 2.6 Doggie Pot Update CSD/Rose demonstrated how the Doggie Pot functions. Prepackaged containers are dispensed free. Dark green dispensers will be placed in several locations at each City park prior to Spring: Four locations in Pantera Park; three locations in Peterson Park; three locations in Summitridge Park; three locations in Maple Hill Park; three locations in Sycamore Canyon Park; three locations in Ronald Reagan Park; two to three locations at Paul C. Grow Park; two locations in Heritage Park; one location in Starshine Park and one in each of the mini/pocket parks. 2.7 Community/Civic Center Task Force Update CSD/Rose stated that the task force held two meetings in January. The first meeting was a bus excursion to tour facilities and the second meeting was held to begin establishing priorities for the proposed Civic Center complex. The next meeting is scheduled for February 10, 1999. I t JANUARY 28, 1999 PAGE 4 PARKS & RECREATION COMMISSION 2.8 501(c)(3) Foundation Update CSD/Rose reported that the City Council supports the Foundation in concept and awaits approval of form of the proposed articles of incorporation and by-laws by the City Attorney. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1. Proposed Dates for 1999 Summer Concerts In The Park Series CSD/Rose stated that the weekly series is slated to begin on Wednesday, J ine 16 and includes 10 concerts. Entertainment for the final concert has not yet been determined. Future America has indicated an interest in providing th,e final concert. Following discussion, CSD/Rose concurred with Chair/Finnerty's recommendationf�`' to have staff request Future America to provide a video and/or audio tape for (review by staff and the Commission. 4.2 Development of a Mission Statement CSD/Rose presented staff's report. Staff recommends that the Commission establish an, ad hoc committee to assist staff with the development of a Mission Statement for Parks and Recreation. Chair/Finnerty appointed herself and VC/Nolan to serve as ad hoc committee members to assist staff with the development of a Mission Statement for Parks and Recreation. 4.3 Development of Park Rules Signage i Chair/Finnerty appointed C/Anis and C/Holder to serve as ad hoc committee members to assist staff with the prioritization of the rules to include on Parr Rules signage. C/Anis and C/Holder, agreed to meet at 11:00 a.m. on Wednesday, February 3 at City Hall. '! JANUARY 28, 1999 PAGE 5 4.4 Review of Facility Use Policies PARKS & RECREATION COMMISSION Chair/Finnerty appointed C/Pruitt and VC/Nolan to serve as ad hoc committee members to review the Facility Use Policies for potential changes/additions. ANNOUNCEMENTS: C/Holder recommended that the City paint the curbs red along the exit near the parking lot exit at Pantera Park and that trash cans be placed in the natural areas of Sycamore Canyon Park. CSD/Rose indicated that a Traffic and Transportation Commissioner recommended that trash containers be placed at each bus stop bench. Staff has contacted the City's bus service to determine whether they are interested in expanding their service to include these locations. He asked C/Holder to consider whether placement of trash cans at each bus bench would help mitigate the situation. C/Pruitt stated she and her son enjoyed participating in the Bowl -a -Rama. She said the new flags that were placed along Diamond Bar Boulevard look much better than the old flags. She spoke about her tour of Maple Hill Park. She stated that she and PMS/Hensley discussed lowering the Dogs on Leash signs. She indicated that she is attending the Western Region Conference for Pop Warner Football in Hawaii as a delegate. Chair/Finnerty stated that the only deficiency she observed during her tour of Pantera Park was a lack of trash cans. There are no trash cans next to the building and tennis courts nor on the pathway between the two locations. There is only one trash can next to the basketball court. She said there needs to be trash cans located at all park entrances. CSD/Rose indicated to C/Holder that the water element will be added to the Riparian Habitat in Sycamore Canyon Park following the installation of fencing along both sides of the trail. C/Holder asked that the debris at the northeast corner (adjacent to Diamond Bar Boulevard) of Sycamore Canyon Park be removed. C/Pruitt commented that the City's Anniversary Celebration meetings have been very productive. JANUARY 28, 1999 PAGE 6 PARKS & RECREATION COMMISSION ADJOURNMENT: C/Anis moved, C/Holder seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 8:57 p.m. Respectfully bmitted, /ob Rose Secretary Attest: i A Annette Finnerty ( ,% Chairman 11