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Home My WebLink About10/22/1998 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive OCTOBER 22, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Vice Chairman Nolan. ROLL CALL: Present: Chairman Finnerty, Vice President Nolan and Commissioners, Anis and Holder. Absent: Commissioner Pruitt. Staff: Bob Rose, Community Services Director and Paolo Lopez, Recreation Specialist, Adult & Youth Sports, City of Brea MATTERS FROM THE AUDIENCE - None PRESENTATIONS: 1. Presentation of Certificates and stipends to Summer Volunteens. The Commission presented awards to the following individuals: Crystal Avelar, Age 14, for 228 hours of service Shannon Avelar, Age 15, for 240 hours of service Jason Block, Age 14, for 273 hours of service Mitchell Lasser, Age 14, for 368 hours of service Renee Stiles, Age 13, for 262 hours of service Sam Ung, Age 14, for 398 hours of service Katie Webb, Age 13, for 251 hours of service II OCTOBER 22, 1998 PAGE 2 PARKS & RECREATION COMMISSION RECESS: Chair/Finnerty recessed the meeting at 7:11 p.m. RECONVENE: Chair/Finnerty reconvened the meeting at 7:37 p.m. CONSENT CALENDAR: None INFORMATIONAL ITEMS: 2. Recreation Update RS/Paolo Lopez, presented the Recreation Update. 3. Recreation Contract Amendment. CSD/Rose stated for the Commission's information, that the City of Diarnoid Bar is pursuing an amendment to the recreation contract to give latitude to the City to add programs that pay for themselves up to a limit of about $10,000 per yea. This matter will be presented to the City Council at a future meeting when the p�oposal has been accepted by the City of Brea. 4. CIP Project - Update. a. Sycamore Canyon Park - Development of Riparian Habitat. CSD/Rose reported that construction is underway to create a Riparian Habitat which is paid for by Standard Pacific. As part of the environmental mitigation for their project known as Diamond Crest Homes they are required to provide a Riparian Habitat that replaces the habitat that vyas lost as a result of the construction project. The habitat must be completed prior to issuance of final occupancy for the homes. b. Heritage Park/Ronald Reagan Park ADA Retrofit CSD/Rose stated that the Heritage Park/Ronald Reagan Park ADA Retrofit is projected to begin construction between January and April, 1999. C. Lorbeer Middle School - Ballfield Lights CSD/Rose stated that the City met with David Evans & Associates, the I Ir,s Yr',?' r �° xu t.Le ,,,.:. _ , _ ".-.,.,.,.... OCTOBER 22, 1998 PAGE 3 PARKS & RECREATION COMMISSION architect for the project and Pomona Unified School District representatives yesterday at Lorbeer Middle School. Plans are expected to be available to bid the project in February, 1999 with completion of the installation by the, end of fiscal year, June 30, 1999. 5. Chino Hills State Park Master Plan. CSD/Rose reported that the comment period for the Draft Master Plan for Chino Hills State Park is from October 16 through December 2, 1998. Copies of the draft Master Plan are available at the Diamond Bar Library and the Community Services Department. Although the Commission will not be commenting on the plan as a group, Commissioners are welcome to review the document and submit their individual comments directly to State representatives. 6. Remaining 1998 Commission meeting Schedule. "i CSD/Rose stated that due to the holiday season, the November and December meetings have been rescheduled to Thursday, November 19, 1998 and Thursday, December 17, 1998 respectively. i OLD BUSINESS: 7. Installation of Soda Machines in the City's Parks. CSD/Rose stated that this subject.was last considered by the Parks and Recreation Commission on May 22, 1997. At that time, the Commission recommended the approval of the installation of soda machines in the City's parks to the City Council. Staff is now prepared to present this subject to the City Council and would like to have additional Commission input on the matter. Based upon the Commission's prior recommendation, staff will recommend to the City Council that it approve installation of soda machines in the City's parks. Following discussion, the Commission concurred to uphold its prior recommendation that the City Council approve installation of soda machines in the City's parks. Chair/Finnerty asked that the May 22, 1997 motion (Page 8 of the meetings minutes) that states: To accept the concept of soda machines in eight (8) designated City parks that includes Pantera Park to generate revenue for the City be forwarded to the City Council with the following addition: That the revenue from the soda OCTOBER 22, 1998 PAGE 4 PARKS &RECREATION COMMISSION machines be used to help defray the cost,of maintaining the City's parks. , VC/Nolan so moved. C/Holder seconded the motion. The motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Anis, Holder, VC/Nolan, Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Pruitt VC/Nolan amended his motion to include "and Paul C. Grow Park" following Pantera Park. C/Holder seconded the amended motion. Motion amendment carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: 8. Park Maintenance Update. Anis, Holder, VC/Nolan, Chair/Finnerty Pruitt PMS/Hensley reviewed the list of park maintenance items and actions taken with respect to the parks maintenance update list. Commissioners pointed out their concerns. RMS/Hensley indicated he will discuss the items of concern with the contractor tomorrow. VC/Nolan asked that the matter of dog defecation in the City's parks be placed on a future meeting agenda. Chair/Finnerty asked that staff report on the amount of staff and cost invc�lved in picking up after the dogs. I CSD/Rose responded that once the doggie pots are placed in the City's pa�ks, staff will advise the Commission what public education programs it expects to pursue. Following discussion, the Commission concurred to establish the following dates and site visits: Wednesday, October 28, 1998 Heritage Park Chair/Finnerty Friday, November 6, 1998 Peterson Park VC/Nolan Tuesday, November 10, 1998 Summitridge Park C/Anis A k lk --- -- - --- -- -- - - --- OCTOBER 22, 1998 PAGE 5 PARKS & RECREATION COMMISSION Wednesday, November 18, 1998 Sycamore Park C/Holder Wednesday, November 25, 1998 Ronald Reagan Park VC/Nolan Wednesday, December,2, 1998 Paul C. Grow Park C/Holder Wednesday, December 9, 1998 Pantera Park Chair/Finnerty Wednesday, December 16, 1998 Starshine Park VC/Nolan Monday, December 21, 1998 Maple Hill Park C/Pruitt All site visits will begin at 9:30 a.m. unless otherwise scheduled. NEW BUSINESS: 9. User Group Subcommittee Meeting. The User Group Subcommittee meeting was scheduled for Wednesday, November 18 at 6:30 p.m. ANNOUNCEMENTS: C/Holder stated she has been hired as the Assistant Youth Ministry Coordinator for her Parish. She will have youth available to participate in citywide programs. C/Anis said she appreciates the City's recognition of its Volunteens. OCTOBER 22, 1998 PAGE 6 PARKS & RECREATION COMMISSION !^ ADJOURNMENT: Chair/Finnerty moved, VC/Nolan seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 9:37 M. Respectfully Submitted, it , . � �• Bob Rose Secretary Attest: �4 Ann to Finnerty Chairman