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Home My WebLink About10/06/1998 PRC Minutes - Study Session- u�+ –.._ r_ i __ � . �i �rYxaw�mudu.eM«k1• i �il,�,U'm.l+.. _ _ _- _ _ _- __ – _ _ _ _ __ _ _. _ _ _ _ _ - CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JOINT MEETING WITH THE PARKS & RECREATION COMMISSION OCTOBER 6, 1998 CITY COUNCIL CALL TO ORDER: Mayor Herrera called the meeting to order at 4:20 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Ansari, Huff, O'Connor, Mayor Pro Tem Chang and Mayor Herrera. PARKS & RECREATION COMMISSION CALL TO ORDER: Chair Finnerty called the meeting to order at 4:20 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Commissioners Anis, Pruitt, Holder, Vice Chairman Nolan and Chairman Finnerty. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director, Mike Nelson, Communications & Marketing Director; Linda Magnuson, Assistant Finance Director; Lynda Burgess, City Clerk; Kellee - Fritzal, Assistant to the City Manager and Anne Haraksin, Administrative Assistant. A_ IMPLEMENTATION OF PARKS MASTER PLAN. Chair/Finnerty explained that the Commission had prepared 501(c)(3) Non - Profit Foundation By -Laws and Articles of Incorporation to assist with the implementation of the Parks Master Plan. In response to C/Huff, ChairlFinnerty explained that, with respect to Article II, Section I of the By -Laws, the community would be responsible for on- going maintenance fees. In response to C/Huff, CA/Jenkins stated that the Foundation may elect to be subject to the Brown Act. 'If the Foundation is completely independent and non-profit, members need not submit financial disclosures. The By - Laws should clearly state the Foundation's intent for clarification. In response to C/Huff, CM/Belanger explained that under the Brown Act (Article III - Meetings), the presiding officer of the Board of Directors has the authority to call special meetings. In response to M/Herrera, Chair/Finnerty explained that the terms of office vary only for the initial year. Council Member appointees may serve two OCTOBER 6, 1998 PAGE 2 COUNCIUP & R COMM. STUDY consecutive two year terms under Section V, Article V. In response to C/Pruitt regarding Article 5, Section 2, CM/Belanger explained that the Mayor's appointment would be for only one year because the Mayor is only elected for one year. In response to C/O'Connor, Chair/Finnerty reported that one member of the City Council, designated by the Mayor, would serve on the Foundation for one year. C/Pruitt stated that Article 5, Section 3 needs to state how many consecutive terms the Parks & Recreation Commission representative may serve. M/Herrera suggested that Board representation be increased to 15 members. C/Pruitt stated that Article 5, Section 4 should include a "rotation by random draw" for the organization participation selection, and that Article 5, Section 7 should be revised to require votes, not 5, to remove a director. VC/Nolan believed that 11 members is the right number. He expressed concern about whether people will want to participate in the Foundation and felt it important for the Foundation to have a proper kick-off. C/O'Connor pointed out that the wording of Article XI, Section 2 and Article XII, Section 1 are identical. She asked what the committee recommends for the name of the Foundation (Article VI of Articles of Incorporation). Chair/Finnerty explained that an agent has not yet been appointed but that she felt the City Manager is the most reasonable designee. CM/Belanger stated that the agent of the corporation would most appropriately be appointed upon advice of Counsel. Chair/Finnerty believed it would be irresponsible for the Commission to propose methods for implementation of the Parks Master Plan. The City has spent a considerable amount of money preparing the document. VC/Nolan believed it would be difficult to get people excited about a 501(c)(3) non-profit foundation. Recent negotiations with SunCal will go a long way toward implementing the City's number one priority. CM/Belanger pointed out that the SunCal project is one of the last of its kind in the City. The 501(c)(3) non-profit foundation would provide an opportunity to approach companies who have resources that they might wish to invest. _•11 u,. .. n rrm�l4J4 i� btY,'w� OCTOBER 6, 1998 PAGE 3 `COUNCIL/P & R COMM. STUDY -- x to approach companies who have resources that they might wish to invest. Chair/Finnerty pointed out that, with the acquisition of funds from the SunCal project and the recent sale of property, the City is able to show the community that it has made significant progress toward implementing the proposed projects. She commended Council and the City Manager for their efforts. Regarding grant writing, M/Herrera suggested that the City might advertise for a part time grant writer. CM/Belanger recommended that staff research the concept of foundations and grant writing to determine the feasibility of the City's involvement and make its recommendation to Council and the Commission. B. JOINT USE AGREEMENTS WITH SCHOOL DISTRICTS M/Herrera stated that, on September 15, 1998, Council approved a contract agreement for Paul C. Grow Park. The School Board will consider approval at its next meeting. Council and the District agreed on this matter during its r_p recent joint meeting. CSD/Rose stated that, with respect to the lighting at Lorbeer Middle School, a consultant had been retained by the City to complete the electrical system design. Staff and the consultant will meet with PUSD to establish an active lighting master plan. Current funding is for lighting of the football field. In response to Chair/Finnerty, CM/Belanger stated that the lighting will be phased in. Phase I will be the lower field and Phase II will consist of the hard court area and the upper field area. PUSD is in agreement with the proposed plan. Council and the Commission discussed joint use efforts between the City and the WVUSD and PUSD. C. STATUS OF LARKSTONE PARK M/Herrera stated that Council and the WVUSD Board met in July and concluded that an interpretive park toward the canyon bottom would be a better use than building a 3.9 acre level park. The School Board is in the process of evaluating the area of land and how much of the land they will contribute to the City. She anticipated the contribution of land will exceed 3.9 acres. In response to Chair/Finnerty, CM/Belanger explained that the facility will be ADA accessible. OCTOBER 6, 1998 PAGE 4 COUNCILIP & R COMM. STUDY D. INSTALLATION OF SPANNER BANNERS CSD/Rose stated that the Commission, during its evaluation of the City's Anniversary Celebration, determined that there is a need- for spanner banners to advertise community events and recommends that banners be placed at the following locations: Grand Ave. and D.B. Blvd. (one facing Grand and one facing D.B. Blvd.); Golden Springs Dr. at Brea Canyon Rd., and on D.B. Blvd. near the Kmart.Center. C/O'Connor stated she would like banners to be available to organizations for special announcements. Chair/Finnerty explained that the Commission wanted to avoid having spanner banners displayed throughout the year. M/Herrera said she would like to avoid having the banners span six lanes. Chair/Finnerty concurred with CM/Belanger that a more feasible and economical option is to have the banners displayed from the median. C/Holder explained that the main focus of the Commission was to have the banners for advertising the City's Anniversary Celebration. She had a problem with extending the use to organizations. j CM/Belanger stated that the cost factor may prohibit use by organizations. M/Herrera stated that if spanner banners were used, she would not want them to look unsightly but that she would be interested in pursuing the matter. E. GENERAL DISCUSSION Chair/Finnerty stated that the Commission received a request to install a "doggie park" at Summitridge Park. In response to VC/Nolan regarding a trails program, M/Herrera stated that C/O'Connor is the Council's representative to WCCA which is overseeing such programs. Chair/Finnerty explained that the Commission determined that, at a later date, a Trails Master Plan should be prepared in addition to the Parks Master Plan. She thanked Council for participating in this joint meeting. She stated that, in attending some of the Parks & Recreation conferences, it has come to her attention that some of the most effective cities have regular joint meetings. ...... ..a, OCTOBER 6, 1998 PAGE 5 =COUNCIUP & R COMM. STUDY ( 4. RECESS: There being no further business to conduct, Mayor Herrera recessed the Study Session at 5:42 p.m. to open Closed Session. Chairman Finnerty adjourned the Parks & Recreation Commission meeting to October 22, 1998. LYNDA BURGESS, City Clerk ATTEST: Mayor BOB OSE, Commission Secretary ATTEST: C mmis's'ion Chair an /